Finance & Admin Associate for Youth Economic Empowerment Project - Sana'a

The finance & Admin Associate will work under the guidance and supervision of the CTA of the Youth Economic Empowerment Project. Specific responsibilities include the following:

Finance related matters:
Handle the day-to-day petty cash administration;Assisting the preparation of annual and quarterly work plans by the CTA according to UNDP policies and procedures;Maintain detailed and comprehensive record of income and expenditures;Maintain and update the project budget (assist in the preparation of budget revisions);Maintaining an updated financial record in UNDP’s ATLAS management system and ensuring that the CTA and other members of the Project Team are briefed about the financial status of the project regularly;Monitor project expenditures, prepare and maintain necessary financial control reports;Prepare and follow-up on payments and other expenses; Check Expenditure Reports submitted by the implementing partners;Prepare necessary requests with required supporting documents. Personnel related matters: Process entitlements (daily subsistence allowance, remuneration) and follow-up on contracts of the project staff and national/international consultants (extensions, renewals etc), and maintain various personnel records and files;Brief personnel on administrative matters, advise and ensure administrative support as  required;Follow-up on administrative matters between the project and UNDP Country Office.Logistical/Clerical support:
Perform office task e.g., office supplies requisition, preparation of equipment specifications, collection of bids and preparation of purchase orders; Assist the project team in ensuring timely procurement of goods or materials as needed for the post training activities for women and youth;Maintain appropriate inventory records of office material and equipment and prepare the corresponding reports;Make necessary arrangements to meet security requirements;Assist in the logistics and implementation of training, workshops, meetings and other awareness activities pertaining to the project;Assist the Project Manager in drafting financial, progress and other reports;Maintain general office files and keep information and reference in a manner that allows easy retrieval;Prepare correspondence and offer documents as required and maintain a log on incoming/outgoing correspondenceProvide translation and interpretation when necessary (Arabic/English);Undertake other office duties which may be requested by the Project Manager and the project support team UNDP.Administrative support:
Provide general office assistance and handle routine administrative tasks, such as attendance records, mailing record, hotel reservations, flight booking, vehicle booking for staff travel, allocation of duty to drivers and cleaners, maintain office supplies and equipment orders, and the preparation and processing of administrative requests and documents (i.e. travel requests, security clearance, expense claims, vouchers);Provide administrative and secretarial support during training courses and workshop.

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