FUNCTIONAL REVIEW EXPERT - POLICE HQ
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| Location : |
Hargeisa, SOMALIA |
| Application Deadline : | 11-Mar-14 |
| Type of Contract : | Individual Contract |
| Post Level : | International Consultant |
| Languages Required : |
English |
Starting Date :
(date when the selected candidate is expected to start) | 01-May-2014 |
| Duration of Initial Contract : | 45 Days |
| Expected Duration of Assignment : | 45 Days |
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Background
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The UNDP Governance Rule of Law and Security
programme (GROLS) is actively engaged in law enforcement, judiciary,
custodial corps, DDR and mine action in all regions of Somalia. In
response to recent developments within Somalia, the GROLS programme is
actively pursuing strategies to support policing as a priority issue in
Somalia. In Somaliland, UNDP GROLS supports the police development,
initiating police reforms in the organization in order to improve
Somaliland’s policing capacity to achieve a more secure environment and
equitable service delivery across the Somaliland. To ensure the
effective policing, the functions of the PHQ plays pivotal role in
commanding, delivering and managing police functions in the country. The
Government has made previous efforts at reforming policing in
Somaliland with the support of International Partners. However, no
in-depth and comprehensive evaluation has been undertaken. Police
development, in the past have largely focused on operational and
administrative aspects but did not target institutional, legal and
policy areas that are necessary for transformation of the police forces
into professional efficient and effective police services.
The
overarching goal of this consultancy is to help Somaliland Police to
develop short and mediumterm action plans to enhance efficiency of
policy coordination and implementation. The Police HQ and its key
departments are the institutions in the centre of MOI responsible for
supporting the Minister of Interior and serving the people to ensure the
peace and security while maintaining the law and order in the country.
Under
the direct supervision of the Project Manager or his designate and in
consultation with the MOI and with the Police Commissioner of Somaliland
the consultant will perform the following duties and responsibilities
in accordance with the objectives and scope of work of the TOR.
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Duties and Responsibilities
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Objectives of the assignment
The objectives of this consultancy is to help Somaliland Police to
develop short and mediumterm action plans to enhance efficiency of
policy coordination and implementation. The Police HQ and its key
departments are the institutions in the center of MOI responsible for
supporting the Minister of Interior and serving the people to ensure the
peace and security while maintaining the law and order in the country.
In addition, the objective of this consultancy is to develop
recommendations to improve HQ functions as per the police organogram by:
- Improving effectiveness of the Police HQ and its departments;
- Identify command and control protocol of the departments;
- Identify key roles and responsibilities of all officer levels;
- Improve the efficiency of police delivery to address the country’s internal security and law and order priorities.
The
consultancy will be required to develop an assessment of the current
situation and identify areas for efficiency improvements.
Scope of work
The review should analyses the following, inter alia:
- The legal mandate of the Police Service and Headquarters;
- Decision-making process within the key positions and departments of PHQ;
- The Police Commissioners annual work plans;
- Legal status and its suitability for implementing the PHQ mandate;
- Staffing level, relevance of job descriptions, competencies and staff skills;
- Coordination with external stakeholders, its effectiveness and efficiency;
- Quality
of service from the perspective of the internal clients (such as
Ministers, Permanent Secretaries, Attorney General, heads of
departments, police rank and file).
Based on the
information gathered on issues above, the consultancy should identify
the main strengths and weaknesses of the current organizational
arrangements, functions and staff qualifications and develop
recommendations for how functions of the PHQ could be strengthened
through:
- Better organization and integration in decision-making systems and public services (revised organizational structure);
- Revised strategic objectives, scope and focus of functions and tasks;
- Improved internal procedures;
- Improved communication and coordination;
- Better staffing (quantity, skills, knowledge and competencies);
- Necessary capacity building and development;
- Technical assistance (length of support and profile of advisors/consultants needed to implement changes)
- Additionally,
with the consultation with the Police Commissioner and the MOI , a
change management plan should be developed for implementing
proposed changes.
Review the human resource management
and development policies with a view to examining current standards and
practices in recruitment, deployment, training, career progression,
exit, post-exit management and recommend implementation of changes that
enhance morale, meritocracy and professionalism
Review and
recommend PHQ strategies to harmonize and fast-track partnership between
the community and security agencies in policing;
Review the
state of PHQ preparedness of the Police to combat insecurity and other
forms of emerging security challenges occasioned by national and
international threats such as terrorism, piracy, organized gangs,
drug/human trafficking, SGBV, industrial espionage, cybercrime, money
laundering, and economic crimes;
Design a continuous PHQ monitoring and evaluation mechanism to track police delivery and consistency of policing needs;
Make
any other appropriate recommendations that add value to improve the
,professionalism effectiveness and the efficiency of the PHQ functions
Monitoring and Progress controls
- Monitoring
and progress control will be conducted by the Area Project Manager in
consultation with the Police Commissioner and the MOI;
- Reporting,
its frequency, format and deadlines will be done in accordance with the
phases and deliverables shown in the respective section below.
Final product/Deliverables
- A
draft report on the analysis of legislation, objectives, functions,
organization,human Resources, staffing, service quality and
identification of strengths and weaknesses. Once the report is cleared
by the Project Manager, this report will be then presented by the
consultant at a workshop with all stakeholders to receive the feedback
and directions from the management and the Government (MOI/Police
Commissioner); (within three weeks);
- A report with
options for changes in tasks, functions, organizational structure (if
needed), and capacity building and development. This report will be
submitted for consultation to Ministry staff, Police Commissioner and
endorsement of the proposed reorganization by the Minister of Interior,
the Police Commissioner;
- Final report that includes
reorganization plans and change management strategy, a prioritized
implementation matrix clearly categorizing the immediate, medium and
long-term action plan to improve police HQ functions, job descriptions
of the key positions and the attendant budgetary requirements.
Review/approval time
Progressive
monitoring will be carried out by the Civilian Police Project Manager
or his designate. Payment will be on a proportional lump sum basis
across the consultancy as agreed between the consultant and Project
Manager with final payment upon the satisfactory conclusion of the
assignment and delivery of the products described in III above.
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Competencies
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Integrity and professionalism:
- Demonstrated expertise in area of specialty and ability to apply good judgment;
- High degree of autonomy, personal initiative and ability to take ownership;
- Willingness
to accept wide responsibilities and ability to work independently under
established procedures in a Politically sensitive environment, while
exercising discretion, impartiality and neutrality;
- Ability to manage information objectively, accurately and confidentially;
- Responsive and client-oriented.
Accountability:
- Mature and responsible; ability to operate in compliance with organizational rules and regulations.
Commitment to continuous learning:
- Initiative and willingness to learn new skills and stay abreast of new developments in area of expertise;
- Ability to adapt to changes in work environment.
Planning and organizing:
- Effective
organizational and problem-solving skills and ability to manage a large
volume of work in an efficient and timely manner;
- Ability to establish priorities and to plan, coordinate and monitor (own) work;
- Ability to work under pressure, with conflicting deadlines; and
- To handle multiple concurrent projects/activities.
Teamwork and respect for diversity:
- Ability to operate effectively across organizational boundaries;
- Ability
to establish and maintain effective partnerships and harmonious working
relations in a multi-cultural, multi-ethnic environment with
sensitivity and respect for diversity and gender.
Communication:
- Aroven interpersonal skills;
- Good spoken and written communication skills, including ability to prepare clear and concise reports;
- Ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations;
- Ability
to communicate and empathize with staff (including national staff),
military personnel, volunteers, counterparts and local interlocutors
coming from very diverse backgrounds;
- Ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest;
- Capacity to transfer information and knowledge to a wide range of different target groups.
Flexibility, adaptability, and ability and
willingness to operate independently in austere, remote and potentially
hazardous environments for protracted periods, involving physical
hardship and little comfort, and including possible extensive travel
within the area of operations.
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Required Skills and Experience
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Education.
- Advanced
university degree (Master’s Degree or equivalent) preferably in Public
Administration, law enforcement, Criminal Studies, Security Studies or
International Relations or Graduate from a Police Academy;
- A
first level university degree with a relevant combination of academic
qualifications and minimum of 7 years within law enforcement agencies in
Senior Managerial capacity may be accepted in lieu of the advanced
university degree.
Experience:
- At least 7 - 10 years of relevant professional experience in law enforcement;
- Practical
experience in public sector management in central government
institutions responsible for civil service and policy management;
- Record
of effective implementation (or support to implementation) of civil
service transformation and policy related restructuring assignments in
at least three (3) countries, two of which should be in Africa;
- Familiarity with the methodology of functional analysis;
- Experience in developing and organizing training and change management activities;
- Excellent communication skills and ability to manage conflict; and
- Positive references from previous clients.
Language requirements:
- Fluency in English and knowledge of Somali or Arabic an asset.
Other Information.
- The consultant will be required to bring his/her own computer;
- The Consultant will be expected to undertake a 4-day security training course before deployment to Somalia.
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UNDP is committed to achieving workforce
diversity in terms of gender, nationality and culture. Individuals from
minority groups, indigenous groups and persons with disabilities are
equally encouraged to apply. All applications will be treated with the
strictest confidence.
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