Finance Assistant (for Indonesian nationality only) (FOR UN ROSTER) - Jakarta

 Organizational Context

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required. Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the guidance and supervision of the Operations Manager and direct supervisor, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UN rules and regulations.
The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UN HQs staff to exchange information and ensure consistent service delivery.

Functions / Key Results Expected

Summary of Key Functions:

 Implementation of operational and financial management strategies;  Functioning of cost-recovery system;  Accounting and administrative support;  CO cash management;  Knowledge building and knowledge sharing;

Ensures implementation of operational strategies focusing on achievement of the following results:

 Full compliance of financial processes and financial records with UN rules, regulations, policies and strategies;  Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management;

Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

 Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UN, follow up on cost recovery; Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
 Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution;  Proper receipting of goods and services and establishment of accruals;  Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed;  Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;  Presentation of information on the status of financial resources as required;  Maintenance of the Accounts Receivables for UN projects and recording of deposits in Atlas;  Management of cash receipts and petty cash;  Maintenance of the proper filing system for finance records and documents.

Ensures proper CO cash management system functioning focusing on achievement of the following results:

 Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;  Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;  Preparation of monthly UN exchange rate report to Treasury;  Timely and accurate preparation of bank reconciliations;  Initiation of bank transfers and deals in Atlas.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

 Participation in the trainings for the operations/ projects staff on Finance;  Contributions to knowledge networks and communities of practice;

 Impact of Results

The key results have an impact on the execution of the CO financial services management in terms of quality and accuracy of work.  Accurate data entry and presentation of financial information and a client-oriented approach enhances UN’s capability to effectively and efficiently manage financial resources.

Competencies and Critical Success Factors

Functional Competencies:   

Building Partnerships
Maintaining information and databases
 Tracks and reports on mobilized resources; Promoting Organizational Learning And Knowledge Sharing
Basic research and analysis
 Identifies and communicates opportunities to promote learning and knowledge sharing; Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
 Understands the main processes and methods of work regarding to the position (financial resources management)• Possesses basic knowledge of organizational policies and procedures related to the financial resources  management and applies them consistently in work tasks;  Strives to keep job knowledge up-to-date through self-directed study and other means of learning;  Demonstrates good knowledge of information technology and applies it in work assignments; Promoting Organizational Change and Development
Presentation of information on best practices in organizational change
 Demonstrates ability to identify problems and proposes solutions; Design and Implementation of Management Systems
Data gathering and implementation of management systems
 Uses information/databases/other management systems;  Makes recommendations related to work procedures and implementation of management systems; Client Orientation
Maintains effective client relationships
 Reports to internal and external clients in a timely and appropriate fashion;  Organizes and prioritizes work schedule to meet client needs and deadlines;  Responds to client needs promptly;
Promoting Accountability and Results-Based Management
Gathering and disseminating information
 Maintains databases;  Prepares timely inputs to reports;

Core Competencies:

 Demonstrate corporate knowledge and sound judgment;  Self-development, initiative-taking;  Acting as a team player and facilitating team work;  Facilitating and encouraging open communication in the team, communicating effectively;  Creating synergies through self-control;  Managing conflict;  Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;  Informed and transparent decision making;

Recruitment Qualifications

Education:

Secondary Education with specialized certification in Accounting and Finance; University Degree in Finance, Business or Public Administration desirable, but it is not a requirement; Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage;

Experience:

5 years of relevant finance experience at the national or international level is required; Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems; Experience with ERP financials, preferably PeopleSoft, desirable.

Knowledge of IPSAS and/or IFRS  desirable

Language Requirements: Fluency in the UN and national language of the duty station.

Applicants mus complete P11 form and submit as part of their application. Click here to down load the form P11

 Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Finance Assistant (for Indonesian nationality only) (FOR UN ROSTER) - Jakarta

 Organizational Context

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required. Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the guidance and supervision of the Operations Manager and direct supervisor, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UN rules and regulations.
The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UN HQs staff to exchange information and ensure consistent service delivery.

Functions / Key Results Expected

Summary of Key Functions:

 Implementation of operational and financial management strategies;  Functioning of cost-recovery system;  Accounting and administrative support;  CO cash management;  Knowledge building and knowledge sharing;

Ensures implementation of operational strategies focusing on achievement of the following results:

 Full compliance of financial processes and financial records with UN rules, regulations, policies and strategies;  Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management;

Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

 Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UN, follow up on cost recovery; Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
 Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution;  Proper receipting of goods and services and establishment of accruals;  Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed;  Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;  Presentation of information on the status of financial resources as required;  Maintenance of the Accounts Receivables for UN projects and recording of deposits in Atlas;  Management of cash receipts and petty cash;  Maintenance of the proper filing system for finance records and documents.

Ensures proper CO cash management system functioning focusing on achievement of the following results:

 Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;  Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;  Preparation of monthly UN exchange rate report to Treasury;  Timely and accurate preparation of bank reconciliations;  Initiation of bank transfers and deals in Atlas.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

 Participation in the trainings for the operations/ projects staff on Finance;  Contributions to knowledge networks and communities of practice;

 Impact of Results

The key results have an impact on the execution of the CO financial services management in terms of quality and accuracy of work.  Accurate data entry and presentation of financial information and a client-oriented approach enhances UN’s capability to effectively and efficiently manage financial resources.

Competencies and Critical Success Factors

Functional Competencies:   

Building Partnerships
Maintaining information and databases
 Tracks and reports on mobilized resources; Promoting Organizational Learning And Knowledge Sharing
Basic research and analysis
 Identifies and communicates opportunities to promote learning and knowledge sharing; Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
 Understands the main processes and methods of work regarding to the position (financial resources management)• Possesses basic knowledge of organizational policies and procedures related to the financial resources  management and applies them consistently in work tasks;  Strives to keep job knowledge up-to-date through self-directed study and other means of learning;  Demonstrates good knowledge of information technology and applies it in work assignments; Promoting Organizational Change and Development
Presentation of information on best practices in organizational change
 Demonstrates ability to identify problems and proposes solutions; Design and Implementation of Management Systems
Data gathering and implementation of management systems
 Uses information/databases/other management systems;  Makes recommendations related to work procedures and implementation of management systems; Client Orientation
Maintains effective client relationships
 Reports to internal and external clients in a timely and appropriate fashion;  Organizes and prioritizes work schedule to meet client needs and deadlines;  Responds to client needs promptly;
Promoting Accountability and Results-Based Management
Gathering and disseminating information
 Maintains databases;  Prepares timely inputs to reports;

Core Competencies:

 Demonstrate corporate knowledge and sound judgment;  Self-development, initiative-taking;  Acting as a team player and facilitating team work;  Facilitating and encouraging open communication in the team, communicating effectively;  Creating synergies through self-control;  Managing conflict;  Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;  Informed and transparent decision making;

Recruitment Qualifications

Education:

Secondary Education with specialized certification in Accounting and Finance; University Degree in Finance, Business or Public Administration desirable, but it is not a requirement; Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage;

Experience:

5 years of relevant finance experience at the national or international level is required; Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems; Experience with ERP financials, preferably PeopleSoft, desirable.

Knowledge of IPSAS and/or IFRS  desirable

Language Requirements: Fluency in the UN and national language of the duty station.

Applicants mus complete P11 form and submit as part of their application. Click here to down load the form P11

 Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Administrative Associate (for Indonesian nationality only) (FOR UN ROSTER) - Jakarta

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required. Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the overall guidance and supervision of the DRR/Operations Manager, the Administrative Associate provides the overall administration and execution of varied and inter-related operational and logistical activities in large offices,   ensuring high quality and accuracy of work. The Administrative Associate promotes a client, quality and results-oriented approach.

The Administrative Associate works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.

The functions/duties/ key results of this job description are generic and not all duties are carried out by all Administrative Assistants.

Functions / Key Results Expected             Implementation of operational strategies;              Provision of effective and efficient administrative support services;              Support to supply and assets management;              Effective administrative and financial control in the office;              Proper common services;              Support to knowledge building and knowledge sharing; Ensures implementation of operational strategies, focusing on achievement of the following results:             Full compliance of administrative activities with UN rules, regulations, policies and strategies;              Support to the CO administrative business processes mapping and elaboration of the internal standard operating procedures (SOPs);              Preparation of administrative team results-oriented workplans;              Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management;

Ensures effective and efficient provision of administrative support services, focusing on achievement of the following results:

             Coordination and supervision of support staff engaged in the fields of registry, general services, telephone operator/receptionist, etc;              Coordination and supervision of shipments and customs clearance, travel, events management, administrative surveys, transportation services and insurance, space management, procurement of supplies;              Presentation of thoroughly researched information for planning of financial resources for administrative services;              Support with protocol matters, registration of staff, coordination with local authorities, on space and other administrative matters;              Submission of information on administrative services provided for cost-recovery bills; Provides support to proper supply and assets management, focusing on achievement of the following result:             Coordination of assets management in the CO, timely preparation and submission of periodic inventory reports, coordination of physical verification of inventory items           Coordination of the provision of reliable and quality office supplies;

 Ensures effective administrative and financial control in the office, focusing on achievement of the following results:

            Implementation of the control mechanism for administrative services, maintenance of administrative control records such as commitments and expenditures;              Review, research, verification and reconciliation of a variety of data and reports ensuring accuracy and conformance with administrative rules and regulations; creation of vendor set-up information in Atlas;              Review of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary;              Proper inventory control; supervision of proper issuance of inventory items and supplies;              Review of travel authorizations, documentation, payments;              Assistance in the preparation of budget, audit and other reports;              Provision of researched information, reports for audit exercises;

Ensures proper common services focusing on achievement of the following results:

             Maintenance of common services to ensure integrated activities on common services and implementation of the UN reform;              Proper planning and tracking of common services budget and of Agencies contributions to the common services account; Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:              Organization of training for the operations/projects staff on administration;              Briefing to staff members on general administrative matters; provision of advice and administrative support;              Sound contributions to knowledge networks and communities of practice;

The key results have an impact on the efficiency of the unit. Accurate analysis and presentation of information strengthens the capacity of the office and promotes the image of UN as an effective contributor to the development of the country, facilitates subsequent action by a supervisor. Incumbent’s own initiative is decisive in results of work and timely finalization.

Competencies and Critical Success Factors

Functional Competencies:      

Building Strategic Partnerships
Maintaining information and databases
    Analyzes general information and selects materials in support of partnership building initiatives;     Maintains databases of donor information; Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
    Researches best practices and poses new, more effective ways of doing things;     Documents innovative strategies and new approaches;     Identifies and communicates opportunities to promote learning and knowledge sharing; Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
   Understands the main processes and methods of work regarding to the position;     Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;     Identifies new and better approaches to work processes and incorporates same in own work;     Strives to keep job knowledge up-to-date through self-directed study and other means of learning;     Demonstrates good knowledge of information technology and applies it in work assignments; Promoting Organizational Change and Development
Presentation of information on best practices in organizational change
    Documents ‘best practices’ in organizational change and development within and outside the UN system;     Demonstrates ability to identify problems and proposes solutions; Design and Implementation of Management Systems
Data gathering and implementation of management systems
    Uses information/databases/other management systems;     Provides inputs to the development of simple system components;     Makes recommendations related to work procedures and implementation of management systems; Client Orientation
Maintains effective client relationships
    Reports to internal and external clients in a timely and appropriate fashion;     Organizes and prioritizes work schedule to meet client needs and deadlines;     Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;    Responds to client needs promptly;
Promoting Accountability and Results-Based Management
Gathering and disseminating information
    Gathers and disseminates information on best practice in accountability and results-based management systems;     Prepares timely inputs to reports;     Maintains databases;
Core Competencies:
    Demonstrating/safeguarding ethics and integrity;     Demonstrate corporate knowledge and sound judgment;     Self-development, initiative-taking;     Acting as a team player and facilitating team work;     Facilitating and encouraging open communication in the team, communicating effectively;     Creating synergies through self-control;     Managing conflict;     Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;     Informed and transparent decision making;

Education:        

  Secondary education; Certification in Administration; University Degree in Business or Public Administration desirable, but it is not a requirement;

Experience:    

   7 years of relevant experience in administration or programme support service; Experience in the usage of computers and office software packages (MS Word, Excel, etc.); Experience in handling of web-based management systems;

Language Requirements:          

  Fluency in the UN and national language of the duty station; UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Programme Associate (For Indonesian nationality only) (FOR UN ROSTER) - Jakarta

Organizational Context

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required. Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the guidance and direct supervision of the ARR(P) and Programme Analyst, the Programme Associate provides leadership in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UN rules and regulations.

The Programme Associate supervises and leads the support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and project teams in the CO and UN HQs staff for resolving complex programme-related issues and information delivery.

Functions / Key Results Expected
Summary of Key Functions:

    Administration and implementation of programme strategies, adapts processes and procedures;     Support to management of the CO programme;     Administrative support to the Programme Unit;      Support in creation of strategic partnerships and implementation of the resource mobilization strategy;       Facilitation of knowledge building and knowledge sharing;

Ensures administration and  implementation of  programme strategies, adapts processes and procedures focusing on achievement of the following results:

 Presentation of thoroughly researched information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database  Presentation of information/ reports for identification of areas for support and interventions;  Implementation of the CO partnerships and resources mobilization strategies, preparation of reports;

Provides effective support to management of the CO programme focusing on the achievement of the  following results:

Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements;  Initiation of a project, entering project into Atlas ( in small offices), preparation  of required budget revisions;  Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;  Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports;  Analysis of the situation in programme, identification of operational and financial problems, development of solutions;  Preparation and conduct of audit of NEX projects, implementation of audit recommendations;

Provides administrative support to the Programme Unit  focusing on achievement of the following    results:

 Proper control of the supporting documents for payments, review of NEX projects Financial Reports;  Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;  Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;

Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy   focusing on achievement of the following results:

 Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts;  Track and reporting on mobilized resources;

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing   on achievement of the following results:

 Organization of trainings for the operations/ projects staff on programme;  Synthesis of lessons learnt and best practices in programme;  Sound contributions to knowledge networks and communities of practice;

Impact of Results
The key results have an impact on the overall CO efficiency in programme and success in implementation of programme strategies.  Accurate analysis and presentation of information.

Competencies and Critical Success Factors

Functional Competencies:  

Advocacy/Advancing A Policy-Oriented Agenda
Support the preparation of information for advocacy
 Identifies relevant information for advocacy for a variety of audiences;  Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UN’s advocacy efforts; Results-Based Programme Development and Management
Contributing to results through provision of information
 Provides information for linkages across programme activities to help identify critical points of integration;  Provides information and documentation on specific stages of projects/programme implementation;  Participates in the formulation of project proposals; Building Strategic Partnerships
Maintaining information and databases
 Analyzes general information and selects materials in support of partnership building initiatives;  Maintains databases of donor information;  Tracks and reports on mobilized resources; Innovation and Marketing New Approaches
Implementing processes and uses products
 Documents and tracks innovative strategies/best practices/new approaches;  Tracks bottlenecks, problems and issues, and proposes solutions;  Responds positively to new approaches; Resource Mobilization (Field Duty Stations)
Providing information for resource mobilization strategies
 Maintains information/databases on potential and actual donors;  Maintains database of project files;  Provides data and information needed for preparation of project documents; Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
 Researches best practices and poses new, more effective ways of doing things;  Documents innovative strategies and new approaches; Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
 Understands the main processes and methods of work regarding to the position;  Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;  Identifies new and better approaches to work processes and incorporates same in own work;  Strives to keep job knowledge up-to-date through self-directed study and other means of learning;  Demonstrates good knowledge of information technology and applies it in work assignments;  Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments; Global Leadership and Advocacy for UN’s Goals
Research and analysis
 Identifies relevant information for advocacy for UN’s goals for a variety of audiences;  Maintains a network of contacts in the media and civil society, for use in UN’s advocacy efforts; Client Orientation
Maintains effective client relationships
 Reports to internal and external clients in a timely and appropriate fashion;  Organizes and prioritizes work schedule to meet client needs and deadlines;  Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;  Responds to client needs promptly;
Core Competencies:
 Demonstrating/safeguarding ethics and integrity;  Demonstrate corporate knowledge and sound judgment;  Self-development, initiative-taking;  Acting as a team player and facilitating team work;  Facilitating and encouraging open communication in the team, communicating effectively;  Creating synergies through self-control;  Managing conflict;  Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge; management/sharing is the responsibility of each staff member;  Informed and transparent decision making;

Recruitment Qualifications

Education :

Secondary Education, preferably with specialized certification in Accounting and Finance; University Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement;

Experience:

7 years of progressively responsible administrative or programme experience is required at the national or international level; Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages;
Experience in handling of web based management systems;

Language Requirements: Fluency in the UN and national language of the duty station.

Applicants must complete P11 form and submit as part of their application. Click here to download the form P11

Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Senior Driver (for Indonesian nationality only) (FOR UN ROSTER) - Jakarta

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required. Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the guidance and supervision of the Operations Manager and direct supervisor, the Driver provides reliable and safe driving services to UN RR/ UN RC and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.

 Upon request of the supervisor, the Driver can be also required to provide driving services to the operations and programme staff in the CO, Consultants and Experts and UN staff on mission.

Functions / Key Results Expected             Provision of reliable and secure driving services;              Proper use of vehicle;              Day-to-day maintenance of the assigned vehicle;              Availability of documents/ supplies;
          Ensures provision of reliable and safe driving services by a) driving office vehicles for the transport of UN RR/UN RC, other high-ranking officials and visitors and delivery and collection of mail, documents and other items, and b) meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required; .               Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports;            Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc;             Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle;        Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents;

The key results have an impact on the accurate, safe, cost-effective and timely execution of the CO services.

Competencies and Critical Success Factors             Ability to perform a variety of repetitive and routine tasks and duties;              Ability to review data, identify and adjust discrepancies;              Ability to handle a large volume of work possibly under time constraints;              Good knowledge of administrative rules and regulations;              Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service;              Ability to organize and complete multiple tasks by establishing priorities;              Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers);              Demonstrates excellent knowledge of protocol (for Drivers);              Demonstrates excellent knowledge of security issues (for Drivers);              Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases;              Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative;              Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy;              Interprets data, draws conclusions and/or identifies patterns which support the work of others;

MANAGING DOCUMENTS, CORRESPONDENCE AND REPORTS

             Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software;              Ability to produce accurate and well documented records conforming to the required standard; PLANNING, ORGANIZING AND MULTI-TASKING             Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;              Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines;              Demonstrates ability to quickly shift from one task to another to meet multiple support needs;              Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support;

Promoting learning and knowledge management/sharing is the responsibility of each staff member

Recruitment Qualifications

Education:          

Secondary Education. Valid Driver’s license;  Experience:       

3 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair; Language Requirements:            

Fluency in the language of the duty station; Knowledge of The UN language of the duty station; Applicants must complete P11 form and submit as part of their application. Click here to download the form P11

Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Finance (Treasury) Associate (for Indonesian nationality only) (FOR UN ROSTER) - Jakarta

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required. Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the guidance and supervision of the Operations Manager or Assistant Resident Representative (O) and direct supervisor, the Finance (Treasury) Associate ensures effective execution of cash management services and processes. The Finance (Treasury) Associate promotes a client-oriented and consistent with UN rules and regulations approach. The Finance (Treasury) Associate can supervise clerical and support staff of the Finance Unit. The Finance (Treasury) Associate works in collaboration with the operations, programme and projects’ staff in the CO and UN HQ’s staff for resolving complex finance-related issues and information exchange Functions / Key Results Expected
Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:              Full compliance of financial processes, financial records and reports and audit follow up with UN rules, regulations, policies and strategies; implementation of the effective internal control;              CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management;              Elaboration of proposals on CO cash management system improvement; Ensures proper CO cash management functioning focusing on achievement of the following results:               Presentation of thoroughly researched information on cash management, reports containing analysis and projection;              Verification of payments, execution of Pay cycle and payments;              Regular update of information on the procedures and regulations pertaining to maintenance of the office bank accounts; regularly conducted bank surveys;              Preparation and submission of the exchange rate report to HQs;              Regular creation of bank transfers (Cash Management/ Settlements) in Atlas, selection of the bank transfer, notification of the Manager Level 2 (or 3) for approval;              Timely and accurate processing of bank reconciliations of the local bank accounts and accounts that are interfaced with BOA, elaboration of the system on the CO expenditures/ contributions tracking;              Creation of deals, selection of deals, notification of the Manager Level 2(or3) for approval;              Timely response to HQ requests to resolve financial data issues;              Deposit recording in Atlas including application of the deposit to an Accounts Receivable pending item;

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

            Organization of trainings for the operations/ projects staff on Finance ;
             Synthesis of lessons learnt and best practices in Finance;              Sound contributions to knowledge networks and communities of practice; The key results have an impact on the overall execution of the CO financial services and success in implementation of operational strategies. Accurate data entry, analysis and presentation of financial information and execution of services contribute to creation of an efficient cash management system of the office. Competencies and Critical Success Factors              Demonstrates commitment to UN’s mission, vision and values;              Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; Knowledge Management and Learning            Shares knowledge and experience;              Encourages office staff to share knowledge and contribute to UN Practice Areas;              Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills; Development and Operational Effectiveness             Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting;             Sound knowledge of financial rules and regulations, accounting;             Strong IT skills;             Ability to provide input to business processes re-engineering, implementation of new system;  Leadership and Self-Management            Focuses on result for the client;             Consistently approaches work with energy and a positive, constructive attitude;             Remains calm, in control and good humored even under pressure;             Demonstrates openness to change;             Responds positively to feedback and differing points of view; Secondary Education with specialized certification in Accounting and Finance; University Degree in Business or Public Administration would be desirable, but it is not a requirement; 5 to 6 years of progressively responsible finance experience and specialized knowledge of banking policies and procedures and accounting systems is required at the national or international level; Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages; experience in handling of web based management systems; Fluency in the UN and national language of the duty station; Applicants mus complete P11 form and submit as part of their application. Click here to down load the form P11

Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Communications Associate (for Indonesian nationality only) (FOR UN ROSTER) - Jakarta

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required. Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the guidance and direct supervision of the DRR/Communications Specialist, the Communications Associate supports the formulation and implementation of the communications and advocacy strategies to increase the standing and awareness of UN with partners, the media and the public. The Communications Associate promotes a client-oriented approach in UN.

The Communications Associate works in close collaboration with the Management Support and Business Development, Programme and Operations teams in the CO, staff of other UN Agencies, UN HQs staff (Communications Office) and Regional Communications Advisor, Government officials, media, multilateral and bilateral donors and civil society. The Communications Associate may supervise support staff of the Communications Unit.

A communications strategy tightly linked to program priorities helps position the Country Office in key development markets as a leader in ways that boost demand for various service lines and increase overall business opportunities.

Functions / Key Results Expected             Support to formulation and implementation of internal and external communications and advocacy strategies, support to business development;              Support to elaboration and implementation of the publications strategy and plan;              Maintenance of websites, databases and knowledge management systems;              Facilitation of knowledge building and knowledge sharing; Supports the formulation and implementation of internal and external communications and advocacy strategies, supports business development focusing on achievement of the following results:              Preparation and conduct of communications needs assessments for CO (projects, country programme and corporate change initiatives, etc);              Provision of information for elaboration of CO communications and outreach strategy based on the corporate communications strategy;              Development of communication materials for marketing and awareness-raising campaigns, including briefing materials and press releases in coordination with the supervisor;              Organization of roundtable discussions, press conferences, briefing sessions, interviews;              Provision of inputs and researched information in programme formulations to integrate advocacy and communication strategies into all aspects of UN’s development programme;              Review of reference materials, identification of reference materials for retention. Maintenance of information database and photo library;              Organization and implementation of joint UN information campaigns (UN Day, World AIDS Day, etc.);              Preparation of inputs for CCA, UNDAF, CPD and other documents; Provides support to the elaboration and implementation of the CO publications strategy and plan focusing on the achievement of the following results:             Provision of inputs and information for elaboration of CO publications strategy and plan based on the corporate publications policy;              Identification of storylines for publications and articles contributing to debates on key development issues;              Technical supervision of translation/adaptation/rewriting of information received, printing and dissemination of publications and audio-visual materials. Contact with printers and other suppliers to ensure production;              Supervision of publications dissemination;

Ensures the design and maintenance of the UN web site, intranet, CO web-based knowledge management system focusing on achievement of the following results:

             Assistance in the design and maintenance of the office web sites based on corporate requirements in cooperation with the ICT staff;              Preparation/checking the content for the web sites to ensure consistency of the materials; Ensures facilitation of knowledge building and management focusing on achievement of the following results:             Identification and synthesis of best practices and lessons learned directly linked to programme country goals and activities;              Sound contributions to knowledge networks and communities of practice including corporate communications repositories;              Organization and conduct of training and workshops on communications for development as appropriate;

The key results have an impact on creation of effective communications and dissemination of information on UN as UN’s global development network Accurate analysis and presentation of information enhances UN position as a strong development partner. The information provided facilitates decision making of the management.

Competencies and Critical Success Factors

Functional Competencies:       

Advocacy/Advancing a Policy-Oriented Agenda
Support the preparation of information for advocacy
    Identifies relevant information for advocacy for a variety of audiences;     Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UN’s advocacy efforts; Building Strategic Partnerships
Maintaining information and databases
    Analyzes general information and selects materials in support of partnership building initiatives;     Maintains databases of donor information; Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
    Researches best practices and poses new, more effective ways of doing things;     Documents innovative strategies and new approaches;     Identifies and communicates opportunities to promote learning and knowledge sharing; Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
    Understands the main processes and methods of work regarding to the position;     Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;     Identifies new and better approaches to work processes and incorporates same in own work;     Strives to keep job knowledge up-to-date through self-directed study and other means of learning;     Demonstrates good knowledge of information technology and applies it in work assignments; Creating Visibility for UN/Supporting UN’s Capacity to Advocate
Research and information gathering
    Disseminate information and materials on UN’s development/humanitarian activities;     Collects, and disseminates information on UN focus areas; Global Leadership and Advocacy for UN’s Goals
Research and analysis
    Identifies relevant information for advocacy for UN’s goals for a variety of audiences;     Maintains a network of contacts in the media and civil society, for use in UN’s advocacy efforts;  
Conceptual Innovation in the Provision of Technical Expertise
Research and provision of information
    Documents and tracks innovative strategies/best practices/new approaches;     Trucks bottlenecks, problems and issues, and proposes solutions;     Responds positively to new approaches; Client Orientation
Maintains effective client relationships
    Reports to internal and external clients in a timely and appropriate fashion;     Organizes and prioritizes work schedule to meet client needs and deadlines;     Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;     Responds to client needs promptly; Core Competencies:
    Demonstrating/safeguarding ethics and integrity; 
    Demonstrate corporate knowledge and sound judgment;     Self-development, initiative-taking;     Acting as a team player and facilitating team work;     Facilitating and encouraging open communication in the team, communicating effectively;     Creating synergies through self-control;     Managing conflict;     Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;     Informed and transparent decision making;

Education:   

       Secondary education; University degree or equivalent desirable, but it is not a requirement

Experience:    

   7 years of relevant experience at the national level in providing communication packages to promote the activities of international development organization; Experience in the usage of computers and office software packages (MS Word, Excel, etc.); Experience in handling of web-based management systems;

Language Requirements:  

         Fluency in the UN and national language of the duty station; UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Programme Finance Associate (for Indonesian Nationality only) (FOR UN ROSTER) - Jakarta

Organizational Context

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required. Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the overall guidance and supervision of the Operations Manager or Finance Specialist, the Programme Finance Associate ensures effective execution of financial services and processes in the Country Office (CO) and transparent utilization of financial resources. The Programme Finance Associate promotes a client-oriented approach consistent with UN rules and regulations.

The Programme Finance Associate can supervise clerical and support staff. The Programme Finance Associate works in close collaboration with the Operations, Programme, Management Support and Business Development staff in the CO and UN HQ and the projects’ staff for resolving finance-related issues and exchange of information.

Functions / Key Results Expected

Summary of key functions:

 Administration and implementation of programme/operations and financial management strategies;  Support to management of the CO programme, administration of budgets and functioning of the optimal cost-recovery system;  Accounting, finance and administrative support;  Facilitation of knowledge building and knowledge sharing;

Ensures administration and implementation of programme/operations and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

 Full compliance with UN rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;  Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management;  Preparation of cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts;

Provides effective support to management of the CO programme, administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

 Presentation of information for formulation of country programme work plans, budgets, proposals on implementation arrangements and execution modalities. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of their status;  Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;  Accuracy verification of Combined Delivery Reports;  Provision of information for the audit of NEX/DEX projects, implementation of audit recommendations;  Implementation of the control mechanism for development projects through monitoring of budgets preparation and modifications;  Tracking and reporting on mobilized resources;  Preparation of reports;  Assists in the preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.

Provides accounting and administrative support to the Programme Finance Unit focusing on achievement of the following results:

 Proper control of the supporting documents for payments and financial reports for NEX/DEX projects; preparation of PO and non-PO vouchers for development projects;  Approval of vendors in Atlas (if a senior member of the Finance team);  Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed;  Tracking and reporting of mobilized resources by performing the following tasks if assigned to the S/M;  Review signed cost-sharing contribution agreements and trust fund agreements;  Enter Agreement information into Contracts Module;  Attach copy of the signed agreement in Atlas;  Create Billing Plan in Contracts Module;  Create Revenue Plan and establish Milestones in Contracts Module;  Bill a donor through Contracts Module;  Maintain contributions/receivables documentation;  Apply cash receipt to the proper revenue source / fund or project;  Timely corrective actions on erroneous data in Atlas.  Preparation of financial reports as required;  Maintenance of the Accounts Receivables for UN projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

 Systematic gaining and sharing of knowledge and experience related to programme management.  Organization of training for the office staff on programme/operations related issues;  Synthesis of lessons learned and best practices in programme finance;  Sound contributions to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the overall CO efficiency in programme financial resources management and success in implementation of programme/operations strategies.  Accurate analysis and presentation of financial information enhances UN position as a strong development partner.  The information provided facilitates decision making of the management.

Competencies and Critical Success Factors

Functional Competencies:   

Building Partnerships
Maintaining information and databases
 Tracks and reports on mobilized resources;
Promoting Organizational Learning And Knowledge Sharing
Basic research and analysis
 Researches best practices and poses new, more effective ways of doing things;  Identifies and communicates opportunities to promote learning and knowledge sharing; Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
 Understands the main processes and methods of work regarding to the position;  Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting);  Strives to keep job knowledge up-to-date through self-directed study and other means of learning;  Demonstrates good knowledge of information technology and applies it in work assignments; Promoting Organizational Change and Development
Presentation of information on best practices in organizational change
 Documents ‘best practices’ in organizational change and development within and outside the UN system;  Demonstrates ability to identify problems and proposes solutions; Design and Implementation of Management Systems
Data gathering and implementation of management systems
 Uses information/databases/other management systems;  Makes recommendations related to work procedures and implementation of management systems; Client Orientation
Maintains effective client relationships
 Reports to internal and external clients in a timely and appropriate fashion;  Organizes and prioritizes work schedule to meet client needs and deadlines;  Responds to client needs promptly;
Promoting Accountability and Results-Based Management
Gathering and disseminating information

Core Competencies:
 Demonstrate corporate knowledge and sound judgment;  Self-development, initiative-taking;  Acting as a team player and facilitating team work;  Facilitating and encouraging open communication in the team, communicating effectively;  Creating synergies through self-control;  Managing conflict;  Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;  Informed and transparent decision making;

Recruitment Qualifications

Education  :

 Secondary Education, with specialized certification in Accounting and Finance; University Degree in Finance, Business or Public Administration desirable, but it is not a requirement; Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

UN Accountancy & Finance Test required

Experience:

6 years of progressively responsible financial management experience is required, with knowledge of programme or project finance desirable; Experience in the usage of computers and office software packages (MS Word, Excel, etc); Advance knowledge of spreadsheet and database packages, experience in handling of web based management systems;

Knowledge of IPSAS and/or IFRS required.

Language Requirements:

Fluency in the UN and national language of the duty station. Applicants must complete P11 form and submit as part of their application. Click here to download the form P11

Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

View the original article here

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