Project Executive, Financing Agreement Signed with the Government of Himachal Pradesh Fast-track Utilization of Capacity Building Grants (JNNURM) and (NULM)

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International Consultant for Independent Evaluation (Mid Term Evaluation for four years agreement)

This vacancy is advertised by UNDP
Duty Station: Home-based with Two Missions to Geneva office and Two Country Missions within the Region (Asia-Pacif
Level: International Consul Contract type: - (More info about Levels and Contracts)

Closing date: 1970-01-01

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The vacancy is online since: 2014-12-12
Days online: 145 Total views: 501

   

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National Project Officer - Support the Implementation of Bangsamoro Peace Agreement

This vacancy is advertised by UNDP
Duty Station: Manila/Mindanao, PHILIPPINES
Level: SC-9 Contract type: - (More info about Levels and Contracts)

Closing date: 1970-01-01

Do not contact the UN Job List with questions regarding specific vacancies. Thanks

Apply to this job on the UNDP site now!

The vacancy is online since: 2014-10-10
Days online: 13 Total views: 4

   

Graphs are experimental and only reflect UN Job List data, 'Views' reflect the number of views of the original vacancy viewed fromt the UN Job List (graph capped at 20 views per day). Interest is estimated based on UN Job List data from all UN Job List jobs.

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Long Term Agreement (LTA) for On-Call Writers/Editors (as Individual Consultants) - Various regions

LTA Objective and Set-up

The overall objective to set up these Long Term Agreement (On Call) Contract, is to facilitate and expedite the process by which UNDP will hire the services of writers and editors, once there are specific assignments in the next 3 years. The assignments will typically be to write and edit knowledge products, web stories documenting impact of UNDP initiatives.
It is anticipated that UNDP will have approximately 80-100 writing/editing assignments per year.

Scope of Work:

The scope of work will vary depending on the assignment but would include one or various of the below deliverables:

Draft and/or edit manuscripts to ensure clarity, consistency and readability of the text for the intended audience; Under the guidance of the UNDP task manager and authors/specialists, assemble all chapters/sections; suggesting re-writing as necessary, adding/editing boxes of interest, tables and charts bringing the manuscript to full completion including all necessary components (table of contents, foreword, preface, introduction, bibliography, tables, annexes, boxes, etc.), depending on the product and the tasks set in the Terms of Reference; Travel to UNDP and partner project sites, or attend key conference and knowledge sharing events and write 500 word web stories of grassroots impact/ or policy engagement as the case may be; Draft stories web stories within 1-2 days of completion of assignment that ensure clarity, consistency and readability of the text for the intended audience; Produce draft succinct opinion articles for UNDP public website and other media channels, including blogs, based on key knowledge products, publications and other products under the responsibility of UNDP researchers and senior policy advisors; Support the substantive revision of opinion articles and other materials aimed at media outreach in coordination with the author(s), and communications focal points within relevant UNDP teamsñFollow the UNDP stylesheet which will be provided; Point out factual inconsistencies, inconsistencies in arguments, political nuances, faulty logic, and awkward or unclear passages and suggest solutions;Ensure all references are in order, requesting source information for tables and figures when such information is missing;Ensure timely incorporation of feedback received from internal and external peer reviewers into draft manuscripts; As appropriate, work closely with the consultant graphic designer or photographer to develop ideas for infographics, charts and images that creatively convey key messages/data in the manuscript; Proof-read final texts as laid out by designer to ensure text and associated graphics are error free.

Duration of the Contract

The assignment, under this Long Term Agreement (On Call) Contract, is expected to have a duration of 3 years. The initial contract would be for one year (August 2014 – August 2015) with an option for renewal in subsequent years upon satisfactory performance evaluation. Maximum working days in the 3 year period would be 261.

Geographic Requirements

UNDP seeks writers and editors working in all parts of the country and it is a requirement that these consultants are already based in India. Consultants from UN Development Action Framework states are particularly encouraged to apply. These states are: Assam (and elsewhere in the North-East) Bihar; Chhattisgarh; Jharkhand; Odisha; Madhya Pradesh; Maharashtra; Rajasthan and Uttar Pradesh.
Candidates are requested to clearly state in their Technical proposal the region where they are based, according to the below categorization:

Region 1: New Delhi; Region 2: North India;Region 3: Bihar, Chhattisgarh and Jharkhand;Region 4: South India;Region 5: East India (West Bengal, Odisha, North East); Region 6: Maharashtra.

Note: Non-Indian passport holders are required to provide proof of a valid work permit in India at the time of submitting the application. Please note, applicants holding business visas will not be considered.

Duty Station and Travel

The field writers might be required to travel outside their duty station (as identified in their proposal) for specific project stories/ events in which case the writers would make their own arrangements for travel and lodging, if required. Payment of travel costs including tickets, lodging, etc. should be agreed upon, between the Communications Unit and the writer prior to travel and will be reimbursed on actuals.

LTA Contracting modality and Call-off mechanism:

The LTAs to be signed (with up to 10 writers/editors) will be for a fixed daily fee for one year; however UNDP does not warrant that any quantity of services will be purchased during the term of the LTA as this will depend on forthcoming needs. A percentage increase on the daily fee would, if justified, be agreed at the end of each year at the time of extension of the LTA.

Once the LTA is signed, if there is a specific assignment, the focal person in the UNDP Communications Unit would contact the top ranking LTA writer/ editor (ranking to be set up as per evaluation method and criteria section below). Should this writer/ editor not be available for the assignment (because he/she is engaged by UNDP in concurrent assignments or other reasons) UNDP will contact the second ranked writer/ editor and so on. UNDP also reserves the right to contact lower ranked writer/editors if these are based in regions closer to specific assignments.

Upon receipt of this communication the LTA writer/ editor would have to confirm their availability for the assignment. If positive, s/he would inform UNDP of the expected travel/lodging costs (if applicable if the assignment requires travel). Upon review of the same, UNDP will send the writer a written communication confirming the requirement in the form of a work order or purchase order sent by email. The order will include details on the location of the assignment, number of hours/days to be worked and other practical details. Price in the order will be based on daily fee included in the LTA contract and on the agreed travel costs. After the work order has been sent, no further costs would be reimbursed by UNDP (increased number of work days/hours, or increased travel costs) unless there is prior written authorization by UNDP.

Once the services are completed and have been approved by the Communications Unit, the writer/ editor will send the following documentation for payment purposes: a) complete invoice indicating number of hours/days worked and travel costs (if any); b) supporting documentation (bills/vouchers) for reimbursements of travel costs if applicable; c) copy of the UNDP order for the assignment. Note: for writers/ editors used regularly, UNDP may agree regular (monthly or bi-monthly) payments of all work orders done in the period.

Contract management:

UNDP Communications Unit would request LTA holders to report on a quarterly basis.
UNDP will regularly monitor the performance of these LTA holders, based on the following Key Performance Indicators (KPIs):

KPI 1: Responsiveness: writer/ editors should respond and confirm their availability for an assignment within 2 days of UNDP’s notification by email/telephone; KPI 2: Quality of output as per work order submitted; KPI 3: Accuracy of payment documentation. Writer/editors shall provide complete payment documentation including accurate invoices with correct quantities, unit price, complete travel bills/vouchers for reimbursement, etc.; KPI 4: Communication and Reporting. Writer/editors shall communicate and provide reports in a timely and professional manner.

UNDP would conduct bi-annual performance reviews of these LTAs, which might include meeting with the LTA holders and feedback from other stakeholders.

If the Writer/editors fail to meet UNDP’s performance requirements detailed above, s/he will receive in the first instance a warning to improve their performance. Continued failure to meet performance requirements may result on termination of the LTA.

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Long Term Agreement (LTA) for on-Call Photographers Based in India - Various regions in India

LTA Objective and Set-up:

The overall objective to set up these Long Term Agreement (On Call) Contract, is to facilitate and expedite the process by which UNDP will hire the services of photographers in one of the three categories above, once there are specific assignments in the next 3 years. The assignments will typically be to photograph key outreach events and photo document the impact of UNDP initiatives.

Under the supervision of the Programme Management and direct guidance of the Communications Specialists, the photographer provides high quality still photography services. The photographer demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds. The photographer ensures effective and efficient provision of services, full confidentiality in all aspects of assignment, management of information flow and follow-up on deadlines and commitments made. In all activities UNDP commissioned photographers are to ensure dignity of subjects, particularly in the context of people living or affected by HIV and children.

UNDP has over 40 projects across India which from time to time, require photo documentation. To give interested applicants a sense of volumes, in the last six months, the Country office has completed photo documentation of 15 projects and partnerships. This does not include workshops and conference which are a regular and key knowledge sharing component in annual work plans of each project. It is anticipated that the following number of assignments will take place per year in each of the categories:

Category I: 2-3 assignments; Category II: 40-50 assignments; Category III: 100-130 assignments.

Scope of Work:

For each event, the typical scope of work and deliverables would be as follows:

Photograph events/ projects and edit photographs; 80-100 high resolution, high quality images appropriately captioned per assignment; Captions to be embedded in the images and shared separately as a word document as well;All selected images to be edited; Final CD with all images shot during the assignment to be provided to UNDP; Ensure consent forms are submitted when the subjects of photographs are children or people living with or affected by HIV or violence; Note: as per UNDP General Terms and Conditions for IC contracts (refer to Annex I for details), UNDP retains copyright over all images shot during the course of an assignment. Copyright will appear as name of photographer/UNDP India.

Duration of the Contract:

The assignment, under this Long Term Agreement (On Call) Contract, is expected to have a duration of 3 years. The initial contract would be for one year (August 2014 – August 2015) with an option for renewal in subsequent years upon satisfactory performance evaluation. Maximum working days in the 3 year period would be 261.

Geographic Requirements:

UNDP seeks to employ photographers working in all parts of the country and it is a requirement that photographers are already based in India. Photographers from UN Development Action Framework states are particularly encouraged to apply. These states are: Assam (and elsewhere in the North-East) Bihar; Chhattisgarh; Jharkhand; Odisha; Madhya Pradesh; Maharashtra; Rajasthan and Uttar Pradesh.
Candidates are requested to clearly state in their Technical proposal the region where they are based, according to the below categorization:

Region 1: New Delhi; Region 2: North India; Region 3: Bihar, Chhattisgarh and Jharkhand; Region 4: South India; Region 5: East India (West Bengal, Odisha, North East); Region 6: Maharashtra.

Note: Non-Indian passport holders are required to provide proof of a valid work permit in India at the time of submitting the application. Please note, applicants holding business visas will not be considered.

Duty Station and Travel:

The photographers on LTAs might be required to travel outside their duty station (as identified in their proposal) for specific events in which case the photographers would make their own arrangements for travel and lodging, if required. Payment of travel costs including tickets, lodging, etc. should be agreed upon, between the Communications Unit and the photographer prior to travel and will be reimbursed on actuals.

LTA Contracting modality and Call-off mechanism:

The LTA to be signed will a fixed daily fee for one year; however UNDP does not warrant that any quantity of services will be purchased during the term of the LTA as this will depend on forthcoming needs. A percentage increase on the daily fee would, if justified, be agreed at the end of each year at the time of extension of the LTA for up to a maximum of 3 years.

Once the LTA is signed, if there is a specific requirement/event to be photographed, the focal person in the Communications Unit would contact the top ranking LTA photographer for that Category/Region (ranking to be set up as per evaluation method and criteria section below). Should this photographer not be available for the event, UNDP will contact the second ranked photographer in the Category/Region and so on.

Upon receipt of this communication the LTA photographer would have to confirm their availability for the assignment. If positive, s/he would inform UNDP of the expected travel/lodging costs (if applicable if the event requires travel). Upon review of the same, UNDP will send the photographer a written communication confirming the requirement in the form of a work order or purchase order sent by email. The order will include details on the location of the photo-shoot, number of hours/days to be worked and other practical details. Price in the order will be based on daily fee included in the LTA contract and on the agreed travel costs. After the work order has been sent, no further costs would be reimbursed by UNDP (increased number of work days/hours, or increased travel costs) unless there is prior written authorization by UNDP.

Once the services are completed and have been approved by the Communications Unit, the photographer will send the following documentation for payment purposes: a) complete invoice indicating number of hours/days worked and travel costs (if any); b) supporting documentation (bills/vouchers) for reimbursements of travel costs if applicable; c) copy of the UNDP order for the assignment. Note: for photographers used regularly, UNDP may agree regular (monthly or bi-monthly) payments to photographers for payments of all work orders done in the period.

Contract management:

UNDP Communications Unit would request LTA holders to report on a quarterly basis.
UNDP will regularly monitor the performance of these LTA holders, based on the following Key Performance Indicators (KPIs):

KPI 1: Responsiveness: photographer should respond and confirm their availability event within 2 days of UNDP’s notification by email/telephone; KPI 2: Quality and number of the photographs taken are as per work order submitted; KPI 3: Accuracy of payment documentation. Photographer shall provide complete payment documentation including accurate invoices with correct quantities, unit price, complete travel bills/vouchers for reimbursement, etc.; KPI 4: Communication and Reporting. Photographer shall communicate and provide reports in a timely and professional manner.

UNDP would conduct bi-annual performance reviews of these LTAs, which might include meeting with the LTA holders and feedback from other stakeholders.

If the photographer fails to meet UNDP’s performance requirements detailed above, s/he will receive in the first instance a warning to improve their performance. Continued failure to meet performance requirements may result on termination of the LTA.

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