Afghanistan: Country Financial Controller - Afghanistan

Job Purpose:

The Country Financial Controller is responsible to manage all aspects of the finance function of the Concern Worldwide Afghanistan country programme so that we achieve our objectives in line with Concern Worldwide policies, procedures and standards.

Main duties & Responsibilities:

Financial System

Ensure that country financial management systems & records are adequate in order to identify and protect the assets & interest of the organization.Ensure that the systems in place, enhance, as far as possible, the efficiency & effectiveness of the manner in which assets are utilizedEnsure that the global accounting package (Microsoft Great Plains) is maintained in a proper manner, and utilized in an appropriate & effective manner.Establish & maintain a donor financial management system in order to optimize funding & to ensure efficient & accurate reporting to donors.Ensure adequate controls over cash & bank management are constantly monitored & updated to minimize the risk of fraud or misappropriation.Undertake regular field visits in order to assess the financial systems in place & implement improvements wherever needClosely monitor all financial activities, and keep the CD/Senior Management Team advised of all situations which have the potential for a negative impact on internal controls or financial management performanceUndertake financial assessments & evaluation of partners, in line with Concern’s standard financial procedures.Participate in the review, monitoring and capacity building of partners.Ensure that partner finance reports are thoroughly reviewed in coordination with the respective Programme staff.

Financial Control

Maintain an effective & efficient system of internal controls which comply with Concern Worldwide financial guidelines.Review existing systems on an on-going basis in order to develop and improve internal controls, in compliance with Concern’s policies and proceduresEnsure that all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulationsEnsure that the country financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities.Ensure that country management prepares the annual & revised Country budget and donor budgets, as accurately as possible.Keep up to date with donor regulations and ensure that all controls are in place to meet donor compliance.

Financial Reporting

Ensure timely & accurate preparation of monthly management accounts for budget-holders and Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances.Ensure timely & accurate preparation of financial reports for Dublin (Financial Reporting Pack (FRP))Ensure timely & accurate preparation of donor reports for external donors / agencies.Reconcile all balance sheet items on a quarterly basis, in accordance with Concern Worldwide policies & proceduresFinalize year end accounts for external auditor and provide any ad-hoc year reports for DublinProvide financial analysis where necessary especially on maximizing available funds and advise to CMT

Staff Management & Capacity Building

Develop the capacity of the local finance team to ensure that a good standard of financial management is maintained.Undertake specific training and other relevant initiatives so that the national staff can be credible candidates to fill any vacant position in the finance team and to provide strong cover for leave.Undertake financial training of budget-holders, to assist them in enforcing financial controls & making decisions based on financial reports.

Other Duties

§ Facilitate internal, external & donor audits

Ensure that all statutory deductions & taxes are complied with & to liaise with relevant authorities in this respect.Provide day to day management of the IT Officer and the IT function in Concern Afghanistan.Assist in the development & implementation of the Country’s Strategic PlanActively participate in the CMT meetings and be proactively involved in the decision making processesAny other related assignmentsAdhere fully to the commitments and rules of Concern’s Programme Participant Protection Policy and Code of Conduct (P4 and CofC), including the respect of confidentialityReport to the Country Director any violations of the P4 or CofC

Person Specification:

ESSENTIAL

Education, Qualifications & Experience Required:

Accountancy Qualification (e.g. CPA, ACA, ACCA)3 years post qualification experience in Concern or a similar organization preferably as international staff.Experience in developing staff capacity technically and managementExperience managing large and multi donor (especially USAID, ECHO, DFID, Irish Aid etc) programme budgetsMust be fully fluent in English

DESIRABLE

Education, Qualifications & Experience Required:

Knowledge of development issues and concepts.Ability to work under pressure to meet tight deadlinesGood team workerGood Communication and negotiation skillsA good understanding of computer applications i.e. Microsoft word, Excel, communications systems and basic trouble shooting skills.

Special Skills, Aptitude or Personality Requirements:

Cross cultural awareness and sensitivityEmpathy with Concern’s goals and a commitment to capacity building, protection and participationGood communication and training / capacity building skillsProven organization, planning and management skillsAbility to work on own initiative and lead diverse teamsFlexible and adaptable to a changing environment

All applications should be submitted through our website at https://jobs.concern.net/ by closing date. CV’s should be no more than 4 pages in length.

Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.

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Controleur des Finances/ Finance Controller

An English Description Will Follow:

L'International Rescue Committee (IRC) est l'un des plus grands fournisseurs d’aide et d’appui au développement en République Démocratique du Congo (RDC). Présente dans la province Est du Nord Kivu, avec un budget annuel d’environ $8 millions USD et un personnel de 130 employés, l'IRC soutient les communautés et institutions Congolaises dans des secteurs tels que la santé, violence basée sur le genre, la gouvernance/développement communautaire, l’éducation et la Protection.

IRC recherche un professionnel expérimenté dans la gestion et analyse financière, avec d'excellentes aptitudes communicationnelles et interpersonnelles. Le Contrôleur Financier Provincial pour le Nord Kivu est chargé de toute la gestion fiscale (fonction financière et comptable) du bureau de l’IRC RDC de Goma et de un bureau de terrain dans la cité de Kiwanja (territoire de Rutshuru). Le Contrôleur Financier Provincial dirigera et contrôlera le travail du service des finances et collaborera avec le Directeur Provincial  et le Contrôleur Financier Senior (responsable de la gestion financière du territoire entier de la RDC), sur les matières financières et budgétaires de la province et des sites.

Le Contrôleur des Finances est responsable d'assurer des rapports des bureaux de terrain; la gestion de la trésorerie provinciale, la préparation des rapports d’analyse, la préparation et revue des budgets de propositions de projets, suivi financier des projets en cours, contrôle interne et l’assurance du respect des règles budgétaires spécifiques a chaque bailleur de fond, l'examen et l'analyse du budget de fonctionnement annuel (Operating Budget) pour la province du Nord Kivu.  Il  supervise et contrôle la mise en œuvre et respect des procédures financières.  Il a également un rôle de supervision pour les subventions. 

Le Contrôleur des Finances est d’autre part chargé de la gestion du staff financier et de la formation concernant les capacités financières des staffs de façon générale.   

Basé à Goma avec des visites régulières sur le terrain, le Contrôleur Financier Provincial fera ses rapports au Directeur Provincial du Nord Kivu et au Contrôleur Financier Senior a Kinshasa (ligne de supervision technique).  Il gérera directement une équipe de 4 employés nationaux.

EXIGENCES DU POSTE:

Diplôme de Licence en Comptabilité, Commerce, Administration des Affaires ou Finance. Diplôme de Maîtrise dans ce domaine serait un avantage.Certificat professionnel reconnu en recherche comptable comme le CPA, ACCA.Au moins 3 ans d’expérience financière au niveau élevéAu moins 3 ans d’expérience dans une organisation sans but lucratif (ONG) ou 5 ans d’expérience managériale dans une organisation commerciale internationale.Expérience significative avec les systèmes informatisés de comptabilité – de préférence une expérience avec SUN et VisionConnaissances des règles de bailleurs tel que les bailleurs gouvernementaux (Etats-Unis, Commission Européenne, UN...)Excellentes capacités communicationnelles – écrites et orales – en anglais et en françaisDoit chercher à identifier et communiquer les problèmes potentiels et proposer des solutions.Doit être en mesure de fonctionner dans un environnement de travail faiblement structuré mais complexe et de déterminer les priorités et de traiter simultanément et efficacement plusieurs exigences.Capacité d’exécuter des responsabilités indépendamment avec un appui technique minimal de la part de l’organisation.Doit être patient et être un bon communicateur qui peut travailler dans un environnement organisationnel impliquant une diversité culturelle, les langues, et des intérêts personnels et des intentions cachées.Doit être engagé à la formation et au développement du personnel.

Logement: Situation Sécuritaire

Le Contrôleur des Finances sera basé à Goma. Pendant que la situation sécuritaire est généralement calme à Goma, des conflits civils persistent ailleurs dans les provinces de Kivu, et la région est considérée comme instable à certains moments. Le strict respect des instructions sécuritaires est exigé à tous les employés de l'IRC. Le Contrôleur des Finances loge dans une maison partagée, la position est non-accompagnée.

******

The International Rescue Committee is one of the largest providers of relief and development assistance in the Democratic Republic of Congo. In the eastern province of North Kivu, with an annual budget of approximately US $8 million and about 130 staff, IRC supports Congolese communities and institutions in the areas of health, Gender Based Violence, community-driven reconstruction (CDR), Education and Protection.

IRC is seeking an experienced finance professional with a demonstrated background of success in financial analysis as well as excellent communications and inter-personal skills. The Provincial Finance Controller for North Kivu has overall fiscal management responsibility (finance and accounting functions) of the IRC DRC Goma field office and of one field office in the Rutshuru territory. The Provincial Finance Controller will guide and oversee the work of the finance unit and will liaise with the Provincial Director and the Senior Finance Controller (in charge of the financial management for the whole DRC) on financial and budgetary matters related to the province and field sites.

The Provincial Finance Controller is responsible for ensuring the field offices are reporting timely and appropriately; has management responsibility for the provincial cash flows, foreign exchange and the overall balance sheet; preparation  review and monitoring of donor budgets, ensuring internal control and enforcement of IRC’s and donor policies and regulations, work on internal and external reports, preparation of summary level reporting for the DRC team in Kinshasa; and leading the development, review and analysis of the annual operating budget for the North Kivu province.  He/she will also play an oversight role of the compliance function for the sub-grant portfolio.   The Provincial Finance Controller will provide technical Finance training to finance staff and Non Finance Staff in addition to monitoring the implementation of financial processes and procedures..

Based in Goma with regular travel to the field, the Provincial Finance Controller will report to the Provincial Director with technical supervision from the Senior Finance Controller based in Kinshasa, and manages a team of about 5 national staff.

JOB REQUIREMENTS:

Bachelors Degree in Accounting or Finance - Masters Degree,Professional Accountancy qualification CPA, ACCA or CA a plus;Minimum three years of financial experience at a senior levelMinimum of three years experience in a non-profit organization; or at least five years of experience working in an international commercial organizationExtensive experience in working with computerized accounting systems – experience with SUN and Vision preferredProven knowledge of US Government, European and UN donor regulations.Good spoken and written French language skills required.Must be comfortable in being a proactive member of the top-management team, able to seek to identify and communicate potential problems and propose solutionsMust be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirementsAbility to carry out responsibilities independently with minimal technical support from within the program organization.Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.Committed to staff training and development

SPECIFIC SECURITY SITUATION/HOUSING
The Finance Controller will be based in Goma, North Kivu.  While security in Goma is generally calm, civil conflict is ongoing elsewhere in the Kivu provinces, and the area is considered unstable at times. The position is unaccompanied and will be provided with accommodation in a shared house.

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Finance Controller

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC began working in West Africa in 1991 when civil wars in Liberia and Sierra Leone caused extensive internal displacement and triggered a flood of refugees to Guinea. Since the end of Liberia’s brutal 14-year war, which killed approximately 250,000 Liberians and destroyed infrastructure, education and basic health services, Liberia has slowly been recovering. Today, Liberians are seeing meaningful change. They have returned to their homes and are working towards durable reconciliation, reconstruction, and peace. The second post-war elections took place in October and November 2011. Since late 2010, Liberians have been faced with additional challenges, as instability and violence in neighboring Côte d’Ivoire have forced thousands of Ivoirians to flee to Liberia. During this crisis, the IRC has remained committed to Liberians’ recovery and long-term stability, while providing life-saving emergency response programs for Ivoirian refugees seeking safety in Liberia. The IRC’s work in Liberia itself began in 1996 with emergency programming. Currently, the work of the IRC within Liberia focuses on three main sectors: health; women’s protection and empowerment (WPE); and child and youth protection and development (CYPD). In addition, IRC Liberia provides refugee response services to Ivorian refugees living in camps and host communities. The IRC is currently working in seven counties: Montserrado; Lofa; Nimba; Grand Gedeh; Maryland; Grand Bassa; and Margibi, with one head office (Monrovia), five field offices (Voinjama, Zorzor, Ganta, Zwedru, and Harper), and two satellite office ( Buchanan and Bahn). The IRC currently employs seven international staff and 158 staff. IRC Liberia’ Fiscal Year 2014 budget as of March 2014 is $7,062,258 while its overall Grant Portfolio stands at $16,025,529 from which a total of $3,141,702 is implemented through sub-grants to various local – PMU, EDUCARE, PPAL, NEAL, LIDS, YMCA – and international – Samaritans Purse – partners. 

SCOPE OF WORK:

The Financial Controller has overall policy and management responsibility for the finance and accounting functions for the country program. The Finance Controller’s responsibilities include general controllership, staff training, management, treasury and budget functions.

RESPONSIBILITIES:

Controllership Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements.As required establishes finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementationManages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by New York and donors.Identify requirements for and develop reporting formats to aid in the management of country operations and grant expenditures.Provides country management and program staff with monthly actual-to-budget expenditure reports and analysis for all grants and Unrestricted funds.Ensure that on a monthly basis balance sheet reconciliations are completed on a timely basis and those final reconciliations and trial balances are reviewed with the Country Director. Closely monitors all financial activities, and keeps the Country Director advised of all situations which have the potential for a negative impact on internal controls or financial performance.Directs the preparation of, and approves all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and Regional Controller prior to submission.Develops, schedules and performs or supervises the completion of country internal control audits, and initiates actions necessary to correct internal control weaknesses.Facilitates and co-ordinates external, internal, donor or government auditsOversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.Is the principal liaison with IRC NY on all finance, accounting, grant budget management, and cash management mattersTraining & Staff Management Develops and implements a training program for the country’s international and national finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart.Maintains current job descriptions for all positions within the finance group.Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.Treasury Supervises all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.In compliance with IRC policy establishes country policies regarding cash holding limits, cash movements and foreign currency holdings.Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliation’s. Establishes country policies on advance payments, credit terms, and use of bank payment instruments.Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.Supervises the collection of contractual and other receivablesBudget Assists with the preparation and revision of program and grant proposals and budgets.Assists in the preparation and maintenance of the country’s Operating Budget; including preparation of budget guidelines to assist program managers in formulating budgets.In compliance with donor requirements and IRC policy develops the “Field Operations/Overhead” budget and recommends a methodology for allocation of overhead to grant budgets.Prepares the annual and monthly cash budgets based on approved funding.Presents and facilitates the review of actual to budget expenditures with the Country Director and program managers.

REQUIREMENTS:

A Bachelors degree in Accounting, Business Administration, or Finance with a recognized professional certificate in accounting such as CPA, or a Masters degree in Accounting.Minimum three years experience of managerial experience in the financial area of a non-profit organization or five years of managerial experience in finance in an international commercial organization.Requires extensive experience in working with computerized accounting systems, standard spreadsheet and database programs.Good written and verbal skills in  English.Must be comfortable in being a proactive member of the top-management team.  Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirementsAbility to carry out responsibilities independently with minimal technical support from within the program organization.Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.Good at role of facilitator and team player in solving problems.Committed to staff training and development.

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Finance Controller

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC began working in West Africa in 1991 when civil wars in Liberia and Sierra Leone caused extensive internal displacement and triggered a flood of refugees to Guinea. Since the end of Liberia’s brutal 14-year war, which killed approximately 250,000 Liberians and destroyed infrastructure, education and basic health services, Liberia has slowly been recovering. Today, Liberians are seeing meaningful change. They have returned to their homes and are working towards durable reconciliation, reconstruction, and peace. The second post-war elections took place in October and November 2011. Since late 2010, Liberians have been faced with additional challenges, as instability and violence in neighboring Côte d’Ivoire have forced thousands of Ivoirians to flee to Liberia. During this crisis, the IRC has remained committed to Liberians’ recovery and long-term stability, while providing life-saving emergency response programs for Ivoirian refugees seeking safety in Liberia. The IRC’s work in Liberia itself began in 1996 with emergency programming. Currently, the work of the IRC within Liberia focuses on three main sectors: health; women’s protection and empowerment (WPE); and child and youth protection and development (CYPD). In addition, IRC Liberia provides refugee response services to Ivorian refugees living in camps and host communities. The IRC is currently working in seven counties: Montserrado; Lofa; Nimba; Grand Gedeh; Maryland; Grand Bassa; and Margibi, with one head office (Monrovia), five field offices (Voinjama, Zorzor, Ganta, Zwedru, and Harper), and two satellite office ( Buchanan and Bahn). The IRC currently employs seven international staff and 158 staff. IRC Liberia’ Fiscal Year 2014 budget as of March 2014 is $7,062,258 while its overall Grant Portfolio stands at $16,025,529 from which a total of $3,141,702 is implemented through sub-grants to various local – PMU, EDUCARE, PPAL, NEAL, LIDS, YMCA – and international – Samaritans Purse – partners. 

SCOPE OF WORK:

The Financial Controller has overall policy and management responsibility for the finance and accounting functions for the country program. The Finance Controller’s responsibilities include general controllership, staff training, management, treasury and budget functions.

RESPONSIBILITIES:

Controllership Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements.As required establishes finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementationManages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by New York and donors.Identify requirements for and develop reporting formats to aid in the management of country operations and grant expenditures.Provides country management and program staff with monthly actual-to-budget expenditure reports and analysis for all grants and Unrestricted funds.Ensure that on a monthly basis balance sheet reconciliations are completed on a timely basis and those final reconciliations and trial balances are reviewed with the Country Director. Closely monitors all financial activities, and keeps the Country Director advised of all situations which have the potential for a negative impact on internal controls or financial performance.Directs the preparation of, and approves all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and Regional Controller prior to submission.Develops, schedules and performs or supervises the completion of country internal control audits, and initiates actions necessary to correct internal control weaknesses.Facilitates and co-ordinates external, internal, donor or government auditsOversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.Is the principal liaison with IRC NY on all finance, accounting, grant budget management, and cash management mattersTraining & Staff Management Develops and implements a training program for the country’s international and national finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart.Maintains current job descriptions for all positions within the finance group.Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.Treasury Supervises all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.In compliance with IRC policy establishes country policies regarding cash holding limits, cash movements and foreign currency holdings.Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliation’s. Establishes country policies on advance payments, credit terms, and use of bank payment instruments.Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.Supervises the collection of contractual and other receivablesBudget Assists with the preparation and revision of program and grant proposals and budgets.Assists in the preparation and maintenance of the country’s Operating Budget; including preparation of budget guidelines to assist program managers in formulating budgets.In compliance with donor requirements and IRC policy develops the “Field Operations/Overhead” budget and recommends a methodology for allocation of overhead to grant budgets.Prepares the annual and monthly cash budgets based on approved funding.Presents and facilitates the review of actual to budget expenditures with the Country Director and program managers.

REQUIREMENTS:

A Bachelors degree in Accounting, Business Administration, or Finance with a recognized professional certificate in accounting such as CPA, or a Masters degree in Accounting.Minimum three years experience of managerial experience in the financial area of a non-profit organization or five years of managerial experience in finance in an international commercial organization.Requires extensive experience in working with computerized accounting systems, standard spreadsheet and database programs.Good written and verbal skills in  English.Must be comfortable in being a proactive member of the top-management team.  Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirementsAbility to carry out responsibilities independently with minimal technical support from within the program organization.Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.Good at role of facilitator and team player in solving problems.Committed to staff training and development.

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