AIR OPERATIONS OFFICER

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AIR OPERATIONS OFFICER

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AIR OPERATIONS OFFICER

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Operations Consultant

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Joint Operations Facility (JOF) Manager

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INTERN - LEGAL AFFAIRS (Conventions Operations Branch / Secretariat of the Basel, Rotterdam and Stockholm Conventions)

Level : I-1
Job ID : 44003
Job Network : Legal
Job Family : Internship
Department/Office : United Nations Environment Programme
Duty Station : GENEVA
Deadline : 7/2/2015

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INTERN - INFORMATION SYSTEMS & COMMUNICATION TECHNOLOGY - Office for Operations (2 Positions)

Level : I-1
Job ID : 43886
Job Network :
Job Family : Internship
Department/Office : United Nations Environment Programme
Duty Station : NAIROBI
Deadline : 7/1/2015

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JOINT OPERATIONS OFFICER

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Operations Associate - Seoul

The UNDP Seoul Policy Centre (USPC) for Global Development Partnerships started operating in 2011, a few years after UNDP closed its Country Programme in Korea and the UNDP Country Office formally ceased its operations.  The Centre represents UNDP in Korea, undertakes policy analysis and research, and works with Korean partners and UNDP’s global network to share Korea’s development experiences. The key functions of the Centre are:

To serve as the immediate interface with the Government on all aspects relating to the evolving Republic of Korea-UNDP partnership;To serve as a knowledge Center for comparative experiences and approaches of new development partners in reducing poverty and achieving sustainable human development;To facilitate and promote learning, networking, policy dialogue and consultation among new development partners and to contribute to capacity development in developing countries.

The work of the Centre is organized under four pillars: Global issues; Development Solutions Partnerships; Policy Research; Communications and Outreach, using the Seoul Debates format to further knowledge exchange, most lately the 2015 Seoul Debates “Learning from anti-corruption Experiences from Korea and Around the World” in January 2015.

The Associate promotes a client, quality and results-oriented approach and ensures high quality and accuracy of work.

The Operations Associate will work in close collaboration with UNDP staff, UN Agencies and Korean partners to ensure efficient flow of information, actions on instructions, agendas, and ensures consistent service delivery.

Summary of key functions:

Ensures effective and efficient functioning of the office, including communications support;Efficient administrative support;Support to budget management for the office;Support to administration of supply and assets management;Support to knowledge building and knowledge sharing.

Ensures effective and efficient functioning of the Director’s office, including communications support focusing on achievement of the following results:

Maintenance of the supervisor’s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings. Maintenance of protocol procedures;Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the Director;Screening of incoming calls and correspondence; arranging world-wide telephone and video conferences;Preparation of high quality briefing materials for supervisor for appointments, meetings, missions;Management of missions and representation schedule;Preparation of correspondence, directives, comments on behalf of the Director for his/her signature; preparation of informal translations;Maintenance of rosters of high-level partners, telephone lists and email contact lists;Use of automated office management systems for effective functioning of the Director’s and USCP office;Maintenance of the electronic and physical filing system and the shared drive ensuring safekeeping of confidential materials;Coordination of the information flow in the office;Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor’s office and subordinate divisions.

Ensures efficient administrative support, focusing on achievement of the following results:

Having Financial User role in Atlas and ensuring accurate and timely processing of financial transactions, using the UNDP's ERP system, in accordance with UNDP financial regulations and procedures. Processing and follow-up with HQ and Bangkok Regional Hub (BRH) on payment of vendors and F10 claims;Collection of vendor set-up information and follow-up with HQ on vendor creation in Atlas;Petty cash management including processing payment, replenishment and reconciliation of reports in ATLAS on a monthly basis and ensuring that the rules on the use of the petty cash are followed;Organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary/financial evaluation. Preparation of report on selection process, contracts, and contract amendments if needed. Processing requisitions and follow-up with HQ on POs;Organization of workshops and conferences in coordination with the Clerk/Driver; support for international participants’ travel and a focal point for logistics matters;Organization of travel arrangements, in coordination with the Clerk/Driver, including drawing up itineraries, preparing travel authorization and visa forms, obtaining clearances and signatures, ticket reservations, collecting tickets, processing travel claims as well as requesting for reimbursement of travel expenses. Maintains travel plans, travel reports and process in ATLAS all the necessary steps/action for this purpose;Coordination of DSA, travel agencies, and other administrative surveys;Support to Clerk/Driver with protocol matters, registration of staff, coordination with local authority on office space management and other administrative matters;Checking and certifying of vehicle daily log and gas consumption, insurance and maintenance of vehicle history report;Preparation of administrative results-oriented work plans;Coordination and follow-up with HQ and BRH on HR issues, to include but not limited to, recruitment, extension, step increase, separation and etc;Receipt of applications for internship and long listing of candidates according to UNDP rules;Provide advice and correct interpretation on HR policies to staff. Leave monitor for the Unit staff. Maintain and update all administrative and relevant HR electronic and physical files of the Unit;Provision of inputs to the office administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);

Provides support for effective budget management in the office, focusing on achievement of the following results:

Assistance (provision of inputs) in the preparation of the unit budget in ATLAS;Processing budget revisions including reallocation of budget as needed;Forecast of weekly expenditures in Korean Won and coordination with BRH on it. Maintenance of administrative control records such as expenditures and closely monitors the office budget in order to ensure that there will be no over expenditures and deficits, using the different monitoring reports available in ATLAS. Preparation of budget report in compliance with the Work Plan;Consolidation and preparation of summary statements for inclusion in the financial statements;Maintenance of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary;Provision of the information for the audit;Works closely with BPPS HQ in order to ensure that the office is compliant with all the steps related with the closing of accounts for each fiscal year, preparing reports for the office and having it signed by the Director.

Provides support to proper supply and assets management, focusing on achievement of the following results:

Coordination of assets management in the office, timely preparation of the inventory reports and submission to GSSC via DMS;Oversight of disposal of items and accuracy of inventory data and reporting;Coordination with the Global Service Shared Centre for proper recording of assets in ATLAS, ensuring that depreciation is calculated correctly.

Ensures facilitation of knowledge building and management focusing on achievement of the following results:

Sound contributions to knowledge networks and communities of practice;Training of staff on relevant administrative/ financial/HR procedures;Briefing/debriefing of staff members on issues relating to area of work.

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ASSOCIATE JOINT OPERATIONS OFFICER

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FMS Operations Manager

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Supervisory Industry Operations Investigator Director Of Industry Operations Ioi SEATTLE, WA

Job Title:Supervisory Industry Operations Investigator, (Director of Industry Operations (IOI), GS-1801-15

Department:Department Of Justice

Agency:Bureau of Alcohol, Tobacco, Firearms, and Explosives

Job Announcement Number:15-MER-011-DCH

$122,570.00 to $157,100.00 / Per YearTuesday, October 21, 2014 to Thursday, October 30, 2014Applications will be accepted from Bureau of Alcohol, Tobacco, Firearms and Explosives employees who are currently serving on a permanent, competitive service appointments and CTAP eligibles.

About the Agency

This position located in the Assistant Director, Field Operations (West), Seattle Field Division in Seattle, Washington.

Serves as the Director, Industry Operations (DIO). In this capacity, the selectee in conjunction with the Deputy Assistant Director (DAD) and the Special Agent in Charge (SAC), is responsible for planning, directing, coordinating, and evaluating comprehensive firearms and explosives regulatory programs throughout the Field Division. As principal advisor to the SAC, the DIO assesses the effectiveness of regulatory programs and policies in meeting Bureau goals, and the effect of these goals on the industries regulated by the Bureau; provides expert advice on firearms and explosives trafficking investigations; and serves as Bureau representative and spokesperson in meetings with Congressional staffs; high-level officials from Federal, State and local law enforcement agencies; and representatives of foreign governments, business executives, and other representatives of the private sector on the most significant industry operations issues.

Occasional TravelMust be available to travel frequently during the course of assignments. This travel is not limited to location in one field division.YesRelocation expenses are authorized and will be paid.Must successfully complete a background investigation.Pass drug screening and subject to random drug test.Time in Grade requirement must be met by the closing date of the vacancy.New supervisors must serve a one year probationary period.Must sign a mobility statement upon selection.

Develops and oversees implementation of operations, programs, policies, standards and other measures pertaining to industry operations.

Oversees regulatory investigations/inspection programs related to firearms and explosives, and provides regulatory expertise for collateral law enforcement investigations.

Evaluates industry trends.

Directs a staff of Industry Operations Investigators (supervisory and non-supervisory) and related administrative and clerical support personnel.

Represents upper management in meetings with Congressional staff within assigned Congressional districts to provide program briefings, explain legislation and resolve significant constituent complaints or problems pertaining to industry operations.

To qualify for the GS-15: You must have at least one year of specialized experience at, or equivalent to, the GS-14 Federal grade level. Specialized experience for the position is defined as experience which must demonstrate that you possess appropriate experience in the qualities of successful supervision (manage resources such as; plan, organize and prioritize; lead others; communicate orally and in writing; relate to others; negotiate and collaborate). Have a thorough knowledge of the full range of procedures, regulations, and practices pertaining to investigative research and analytical studies in support of the industry operations mission, i.e., experience of analytical and evaluative methods and techniques in order to identify statistical trends, prepare reports and identify leads; experience with database systems and interrelationships of Federal, State and local database systems in order to research data, determine trends and compile statistical information.

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and (for scored examining) score 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/ctap/index.asp.

To qualify, you must meet all qualification requirements described in this announcement by the closing date.

Applicant assessment is based upon an applicant's performance evaluation, awards, and responses to the assessment questionnaire. You will be rated on your qualifications as evidenced by the experience, education, and training that you report relative to this position. Paid or unpaid experience will be considered. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. The assessment questionnaire is designed to measure your ability in the following competencies:

1. Leadership skills to provide guidance and obtain cooperative support.

2. Knowledge of the Federal, State, and local laws, regulations, court decisions, administrative rulings, policies and procedures and expert knowledge of the operations, practices and processes of the regulated industries (primarily firearms and explosives).

3. Expert negotiation, liaison, advisory, oral and written skills.

4. Knowledge of analytical and evaluative methods plus a thorough understanding of how regulatory programs pertaining to industry operations are administered.

5. Advanced management and organizational principles and practices.
To preview questions please click here.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov.

Travel and relocation expenses are authorized and will be paid.

Subject to a 5-year periodic investigation.

EEO Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor.

Reasonable Accommodation Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

This job is filled through a 3-step on-line application process.

STEP ONE - (Online Resume- USAJOBS) You must create a user account and at least one Federal resume at USAJOBS. Information you provide in USAJOBS is general information completed by all applicants. The information you provide and your Federal resume will become part of your application and will automatically be transferred to CareerConnector when you apply online. If you have an existing USAJOBS account, simply login and select the resume you wish to include with your application package for this announcement.

STEP TWO - (Vacancy Specific Questions CareerConnector) In CareerConnector, you will answer vacancy specific questions necessary to evaluate your qualifications for the job to which you are applying. When completed, the information you provided at USAJOBS and the answers to the CareerConnector questions will become your application package.

STEP THREE - (Supporting Documentation) You may upload supporting documentation in one of two ways: (l) Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application package. You will be given the choice to either upload the document as part of the application process, or you can select a document that you've already loaded on USAJOBS, or simply fax supporting documentation, which will provide you the necessary cover sheets for each of your documents so that they will be correctly submitted to the appropriate vacancy announcement. The fax number will be available on the cover sheet. (2) You can upload a document to an existing application by logging into your USAJOBS account profile. Click on "My Applications" and search for the vacancy. Once you have located the vacancy, click on the vacancy and select "Apply Online". Move through your existing application to the Documents page and select "Upload" in order to add a document to your application. Be certain to review your complete application for confirmation that the document uploaded and click on "Finished" to be returned to USAJOBS. Your complete online application and any required supplemental documentation (e.g. DD-214) must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

It is your responsibility to ensure all documents are received on time and the materials are legible. If applying on-line poses a hardship to any applicant, please contact us at the telephone number listed on this announcement. Applicants MUST CONTACT US PRIOR TO THE CLOSING DATE to speak to someone who can provide assistance for on-line submission. Requests for extensions will not be granted. Paper applications submitted without prior approval from the agency point of contact may be handled as incomplete. IMPORTANT INFORMATION: If your contact information changes after the closing date of this vacancy announcement, update your profile information in MYUSAJOBS as well as contact the Human Resources Specialist listed on this vacancy announcement to ensure you can be contacted throughout the selection process.

(1) Resume showing relevant experience (cover letter optional) (2) Most recent SF-50 (No award SF-50), Notification of Personnel Action, which shows career or career-conditional status in the competitive service. (3) CTAP documentation, if applicable.

Prior to selection, the candidate may be required to provide an original copy of any supporting/validating documentation as well as other documentation to verify eligibility. All required materials must be uploaded using the supporting documentation instructions described in the announcement. Failure to provide the required documentation by the closing date of this announcement will result in elimination of further consideration for this position.

After the vacancy closes, the Human Resources Office will use the application package to automatically rate, rank and certify candidates. You can check the status of your application anytime by accessing the USAJOBS online application system at http://www.usajobs.gov. You will need to provide your USAJOBS User ID and Password to access the Track your Online Job Application feature. You may also click on the link provided to access additional information on Career Connector. All applicants will be notified at four (4) stages in the hiring process: (1) upon receipt of your application; (2) after your qualifications have been assessed; (3) whether or not you've been referred to the Selecting Official; and (4) whether or not you've been selected for the position.

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50973 - Operations Manager (for Indonesian Nationality only) - Jakarta

II. Summary of Key Functions:

Ensuring the strategic direction of the project office  operations aligned with and the prevailing  corporate Operations policy; Financial Resources Management, Human Resources Management, provision of Procurement and logistical services and supervision of all Operations and IT staff in the  project office Compliance with staff safety security management.

III. Functions / Key Results Expected

1. As a member of the  project office management team, ensures the strategic direction of operations focusing on achievement of the following results:

•  Ensures full compliance of operations with the corporate prevailing rules, regulations and policies, implementation of corporate operational strategies, establishment of targets and monitoring achievement of results.
•  Successfully manages project operational support by provision of advice on strategies, policies and plans affecting project’s operations based on efficient business principles.
•  Establishes collaborative arrangements with potential partners for resources mobilization purposes and appropriate operational partnership arrangements.
•  Under the guidance of the National Project Manager ( NPM ), responsible for project office business processes mapping and establishment of internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Logistical and ICT services and Results Management.
•  Sets and monitors targets for operational efficiency and ensures the constant monitoring and analysis of the operating environment, quick readjustment of the operations, advice on legal considerations and risk assessment.
•  Knowledge building and sharing with regards to management and operations in the project office, organization of the operations staff trainings, synthesis of lessons learnt/best practices, and sound contributions to     knowledge networks and communities of practice. Proper allocation of resources as well as the day-to-day management based on identified priorities.

2. Ensures effective and accurate Financial Resources Management,  strategic Human Resources management, efficient Procurement and Logistical services management focusing on achievement of the following results:

Financial Management
•  Proper planning, expenditures tracking, reporting and audit of financial resources in accordance with UNDP rules and regulations;
•  Performance of Approving Manager Level 2 (as delegated) in ATLAS for financial transactions approvals (vouchers, Purchase Orders);
•  Proper management of the contributions, management of business process and accounting for contributions to ensure that the money due to UNDP is properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation;
•  Organization and oversight of project office cash management processes, including liquidity management, risk assessment, timely accounting and reconciliation of all transactions, security for cash assets on site;
•  Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors of the results of the investigation when satisfactory answers are not obtained;
•  Ensures the financial integrity of the project office through appropriate controls and reporting structures; manages the  project related audit exercise; follow up on necessary training and orientation;
•  All financial transactions are identified, recorded and verified in compliance with the corporate policies and procedures;

Human Resources Management
•  Project office  compliance with corporate human resources policies and strategies;
•  Ensures optimal staffing of the projects;
•  Oversight of recruitment processes in accordance with the prevailing rules and regulations, appropriate use of different contractual modalities, contract management in coordination with HR unit of UNDP office. Ensures maintenance of the proper performance management for project personnel
•  Reviews training needs for project office personnel, develops a training plan and makes recommendations to NPM for its implementation taking into consideration resources available;

Procurement and Logistical Services
•  Project office  compliance with corporate rules and regulations in the field and management of the project office procurement strategies, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement;
•  Management of the project office contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with prevailing rules and regulations, OM performs as Approving Manager Level 2 (as delegated) in ATLAS for Purchase Orders.
•  Manage the provision of support services, including travel and logistics, visas and office premises for the project office in coordination with UNDP office.
•  Supervision of vehicle fleet management for project office ;
•  Management of project assets ensuring full compliance with IPSAS in the accounting for procurement, utilization and disposal of the project assets;

3. Ensures forward-looking information and communication management and supervision of ICT Team focusing on achievement of the following results:

•  Maintains a secure, reliable infrastructure environment for ICT and adequately plans for disasters and recoveries;
•  Use of Atlas functionality for improved business results and improved client services;
•  Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency and full accountability;
•  Promotion of different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management system, etc;
•  Identify office technology needs and oversee maintenance of equipment, software and systems;

4. Ensures safe working conditions through adherence to UNDP security management and focusing on the following results:

•  Works closely with Country Office UNDP and UNDSS to ensure safety and security of project office  staff and premises, in particular, supports the implementation of UNDP MOSS compliance;
•  Administers the staff security arrangements and provisions;

IV. Impact of Results

The key results have an impact on the overall economy, efficiency, and effectiveness of  the project office operations as it relates to the use of corporate resources in the following areas:
•  Financial services
•  Human Resources
•  Procurement and logistical services
•  ICT
•  Security

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Operations Manager for UNFPA - (Open to Filipino National Only)

This vacancy is advertised by UNDP
Duty Station: Manila, PHILIPPINES
Level: NO-C Contract type: - (More info about Levels and Contracts)

Closing date: 1970-01-01

Do not contact the UN Job List with questions regarding specific vacancies. Thanks

Apply to this job on the UNDP site now!

The vacancy is online since: 2014-09-30
Days online: 23 Total views: 12

   

Graphs are experimental and only reflect UN Job List data, 'Views' reflect the number of views of the original vacancy viewed fromt the UN Job List (graph capped at 20 views per day). Interest is estimated based on UN Job List data from all UN Job List jobs.

Want even more jobs? Search the UN Job List!

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USA: USPSC Disaster Operations Specialist (Multiple Positions)

Organization: US Agency for International Development
Country: United States of America
Closing date: 30 Sep 2014

USAID Office of U.S. Foreign Disaster Assistance

Position Title:Disaster Operations Specialist (Multiple Positions)

Solicitation Number:SOL-OFDA-14-000061

(...)

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INTERN - LEGAL AFFAIRS (Court Operations Unit & Judicial Records Unit), REGISTRY

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AIR OPERATIONS OFFICER

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AIR OPERATIONS OFFICER

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AIR OPERATIONS ASSISTANT

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