| Remuneration: |
| Depending
on professional background, experience and family situation, a
competitive compensation and benefits package is offered. More Info... |
| United Nations Core Values : Integrity, Professionalism, Respect for Diversity |
| Responsibilities: |
The position is located in the Staff
Development and Training Unit (SDTU) of the Human Resources Management
Service (HRMS), Division of Administrative Services (DAS), at the United
Nations Office at Nairobi (UNON). SDTU provides an extensive range of
language and professional training courses for all staff working around
the world for the United Nations Environment Programme (UNEP),
UN-Habitat and UNON.
Under the overall supervision of the Chief, SDTU, the incumbent will be responsible for the following duties:
• Sorts and distributes or processes mail and other documents.
• Uses basic word processing skills to prepare forms and short documents (e.g. memos, letters, faxes, electronic mail, etc.).
• Receives phone calls and visitors and refers them to the appropriate source or reply personally to queries when possible.
• Photocopies a variety of documents and other materials.
• Delivers urgent mail/messages.
• Maintains unit files (paper and electronic).
• Operates a variety of office equipment in the performance of basic office functions, e.g. photocopier, printer, scanner, etc.
• Performs other duties as assigned. |
| Core Competencies: |
• Professionalism: Knowledge of basic
clerical functions. Ability to operate standard office equipment.
Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient
in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows
persistence when faced with difficult problems or challenges; remains
calm in stressful situations.
• Planning & Organizing: Develops clear goals that are consistent
with agreed strategies; identifies priority activities and assignments;
adjusts priorities as required; allocates appropriate amount of time and
resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services are provided
to be “clients” and seeks to see things from clients’ point of view;
establishes and maintains productive partnerships with clients by
gaining their trust and respect; identifies clients’ needs and matches
them to appropriate solutions; monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate
problems; keeps clients informed of progress or setbacks in projects;
meets timeline for delivery of products or services to client. |
QUALIFICATIONS
|
| Education: |
| High School diploma or equivalent is
required. Must have passed the United Nations Administrative Support
Assessment Test (ASAT) or the Global General Service Test (GGST) at
Headquarters or Offices Away from Headquarters. |
| Work Experience: |
| A minimum of two (2) years’
progressive experience in clerical and general office support or related
area is required. Experience with the UN system is desirable. |
| Languages: |
| English and French are the working
languages of the United Nations Secretariat. For the post advertised,
fluency in oral and written English is required. Knowledge of another
official United Nations language is an advantage. |
| Other Desirable Skills: |
| Good computer skills (Microsoft Office
and other Windows Applications) required. Accurate typing skills
required for the inputting of data into a database. The ability to
access information in databases and to search for information on the
internet. |
 |
The United Nations shall place no
restrictions on the eligibility of men and women to participate in any
capacity and under conditions of equality in its principal and
subsidiary organs. (Charter of the United Nations - Chapter 3, article
8).
The United Nations Secretariat is a Non-Smoking Environment. English
and French are the two official working languages of the United Nations.
UNEP,UNHABITAT and UNON do not charge a fee at any stage of the
recruitment process. If you have any questions concerning persons or
companies claiming to be recruiting on behalf of these offices and
requesting the payment of a fee please contact Recruitment@unon.org
ONLY applications to specific VAs will be considered, general applications should not be sent. |
How to apply:
1. All applicants must indicate the following on their applications;
Job Opening Notice Number
Functional title of the post
Attach an up-to-date CV, United Nations P-11 form or United Nations
Personal History Profile (PHP)
2. Due to the volume of applications received, receipt of offline paper applications cannot be acknowledged individually.
3. UN staff
members must attach copies of their last two Performance Appraisal
System (PAS) evaluation & Fact Sheets to their applications.
4. Applications received after the deadline [closing date] will not be considered.
5. There is no application, processing or other fee at any stage of the process.
All applications should be submitted either by post, e-mail or fax.
By Post
kushal.ramayad@unon.org
AND
gerhard.tripp@unon.org |
By Email
By Fax
Special Notice
|
|
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED
|
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