| Remuneration: |
| Depending
on professional background, experience and family situation, a
competitive compensation and benefits package is offered. More Info... |
| United Nations Core Values : Integrity, Professionalism, Respect for Diversity |
| Responsibilities: |
Background:
The United Nations Environment Programme (UNEP) is the United Nations
system's designated entity for addressing environmental issues at the
global and regional level. Its mandate is to coordinate the development
of environmental policy consensus by keeping the global environment
under review and bringing emerging issues to the attention of
governments and the international community for action. The Regional
Office for Africa (ROA) helps to implement UNEP's Regional programs in
Africa by initiating, coordinating and catalyzing regional and
sub-regional cooperation and action in response to environmental ,
challenges, opprotunities and emergencies. This position is in UNEP/ROA
Under thesupervision of the Senior Administrative Assitant, the
incumbent will be responsible for the following duties:
Monitor calendar/schedule changes and assist to communicate relevant
information to appropriate staff inside and outside the immediate work
unit.
Review Records, route and process mail and other documents, gather
pertinent background material, track and monitor assignments for follow
up, receive telephone calls and visitors, respond to routine inquiries
and information requests and route to various personnel for handling,
assemble documents, reports and other materials for dissemination using
electronic formats and coordinate courier.
Perform basic data entry and extraction functions, perform a variety of
administrative functions, including leave recording, organization of
meetings reservations, office supply and equipment orders, prepare and
process requests/documents for travel and other materials.
Assist with the reproduction of bulky documentation and other materials for meetings and deliver urgent mail and messages.
Perform any other relevant duties as assigned. |
| Core Competencies: |
Professionalism –Knowledge of general
office and administrative support. Knowledge of administrative
policies, processes and procedures. Shows pride in work and in
achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional
rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful
situations.•Communication: Speaks and writes clearly and effectively;
listens to others, correctly interprets messages from others and
responds appropriately; asks questions to clarify, and exhibits interest
in having two-way communication; tailors language, tone, style and
format to match audience; demonstrates openness in sharing information
and keeping people informed.
•Teamwork: Works collaboratively with colleagues to achieve
organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda
before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own
position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
•Planning and Organizing: Develops clear goals that are consistent
with agreed strategies; identifies priority activities and assignments;
adjusts priorities as required; allocates appropriate amount of time and
resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently. |
QUALIFICATIONS
|
| Education: |
| Completion of Secondary School is
required. Supplementary training in administration, office support or
related area is desirable. |
| Work Experience: |
| A minimum of 3 years of relevant experience. Experience in general office support or related area is desirable. |
| Languages: |
| English and French are the working
languages of the United Nations Secretariat, For the post fluency in
oral and written English is required. Knowledge of another UN official
language is an added advantage. |
| Other Desirable Skills: |
| None |
 |
The United Nations shall place no
restrictions on the eligibility of men and women to participate in any
capacity and under conditions of equality in its principal and
subsidiary organs. (Charter of the United Nations - Chapter 3, article
8).
The United Nations Secretariat is a Non-Smoking Environment. English
and French are the two official working languages of the United Nations.
UNEP,UNHABITAT and UNON do not charge a fee at any stage of the
recruitment process. If you have any questions concerning persons or
companies claiming to be recruiting on behalf of these offices and
requesting the payment of a fee please contact Recruitment@unon.org
ONLY applications to specific VAs will be considered, general applications should not be sent. |
How to apply:
1. All applicants must indicate the following on their applications;
Vacancy Notice Number
Functional title of the post
Attach an up-to-date CV, United Nations P-11 form or United Nations
Personal History Profile (PHP)
2. Due to the volume of applications received, receipt of offline paper applications cannot be acknowledged individually.
3. UN staff
members must attach copies of their last two Performance Appraisal
System (PAS) evaluation & Fact Sheets to their applications.
4. Applications received after the deadline [closing date] will not be considered.
5. There is no application, processing or other fee at any stage of the process.
All applications should be submitted either by post, e-mail or fax.
By Post
The Chief, Classification and Recruitment Section
Human Resources Management Service
United Nations Office at Nairobi (UNON)
P.O. Box 67578 00100
Nairobi, Kenya |
By Email
By Fax
Special Notice
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PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED
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