FUNCTIONAL REVIEW EXPERT - POLICE HQ

FUNCTIONAL REVIEW EXPERT - POLICE HQ
Location :	Hargeisa, SOMALIA
Application Deadline :	11-Mar-14
Type of Contract :	Individual Contract
Post Level :	International Consultant
Languages Required :	English
Starting Date : (date when the selected candidate is expected to start)	01-May-2014
Duration of Initial Contract :	45 Days
Expected Duration of Assignment :	45 Days
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Background
The UNDP Governance Rule of Law and Security programme (GROLS) is actively engaged in law enforcement, judiciary, custodial corps, DDR and mine action in all regions of Somalia. In response to recent developments within Somalia, the GROLS programme is actively pursuing strategies to support policing as a priority issue in Somalia. In Somaliland, UNDP GROLS supports the police development, initiating police reforms in the organization in order to improve Somaliland’s policing capacity to achieve a more secure environment and equitable service delivery across the Somaliland. To ensure the effective policing, the functions of the PHQ plays pivotal role in commanding, delivering and managing police functions in the country. The Government has made previous efforts at reforming policing in Somaliland with the support of International Partners. However, no in-depth and comprehensive evaluation has been undertaken. Police development, in the past have largely focused on operational and administrative aspects but did not target institutional, legal and policy areas that are necessary for transformation of the police forces into professional efficient and effective police services. The overarching goal of this consultancy is to help Somaliland Police to develop short and mediumterm action plans to enhance efficiency of policy coordination and implementation. The Police HQ and its key departments are the institutions in the centre of MOI responsible for supporting the Minister of Interior and serving the people to ensure the peace and security while maintaining the law and order in the country. Under the direct supervision of the Project Manager or his designate and in consultation with the MOI and with the Police Commissioner of Somaliland the consultant will perform the following duties and responsibilities in accordance with the objectives and scope of work of the TOR.
Duties and Responsibilities
Objectives of the assignment   The objectives of this consultancy is to help Somaliland Police to develop short and mediumterm action plans to enhance efficiency of policy coordination and implementation. The Police HQ and its key departments are the institutions in the center of MOI responsible for supporting the Minister of Interior and serving the people to ensure the peace and security while maintaining the law and order in the country. In addition, the objective of this consultancy is to develop recommendations to improve HQ functions as per the police organogram by: Improving effectiveness of the Police HQ and its departments; Identify command and control protocol of the departments; Identify key roles and responsibilities of all officer levels; Improve the efficiency of police delivery to address the country’s internal security and law and order priorities. The consultancy will be required to develop an assessment of the current situation and identify areas for efficiency improvements. Scope of work The review should analyses the following, inter alia: The legal mandate of the Police Service and Headquarters; Decision-making process within the key positions and departments of PHQ; The Police Commissioners annual work plans; Legal status and its suitability for implementing the PHQ mandate; Staffing level, relevance of job descriptions, competencies and staff skills; Coordination with external stakeholders, its effectiveness and efficiency; Quality of service from the perspective of the internal clients (such as Ministers, Permanent Secretaries, Attorney General, heads of departments, police rank and file). Based on the information gathered on issues above, the consultancy should identify the main strengths and weaknesses of the current organizational arrangements, functions and staff qualifications and develop recommendations for how functions of the PHQ could be strengthened through: Better organization and integration in decision-making systems and public services (revised organizational structure); Revised strategic objectives, scope and focus of functions and tasks; Improved internal procedures;  Improved communication and coordination; Better staffing (quantity, skills, knowledge and competencies); Necessary capacity building and development; Technical assistance (length of support and profile of advisors/consultants needed to implement changes) Additionally, with the consultation with the Police Commissioner and the MOI , a change management plan should be developed for implementing proposed changes. Review the human resource management and development policies with a view to examining current standards and practices in recruitment, deployment, training, career progression, exit, post-exit management and recommend implementation of changes that enhance morale, meritocracy and professionalism Review and recommend PHQ strategies to harmonize and fast-track partnership between the community and security agencies in policing; Review the state of PHQ preparedness of the Police to combat insecurity and other forms of emerging security challenges occasioned by national and international threats such as terrorism, piracy, organized gangs, drug/human trafficking, SGBV, industrial espionage, cybercrime, money laundering, and economic crimes; Design a continuous PHQ monitoring and evaluation mechanism to track police delivery and consistency of policing needs; Make any other appropriate recommendations that add value to improve the ,professionalism effectiveness and the efficiency of the PHQ functions Monitoring and Progress controls Monitoring and progress control will be conducted by the Area Project Manager in consultation with the Police Commissioner and the MOI; Reporting, its frequency, format and deadlines will be done in accordance with the phases and deliverables shown in the respective section below. Final product/Deliverables A draft report on the analysis of legislation, objectives, functions, organization,human Resources, staffing, service quality and identification of strengths and weaknesses. Once the report is cleared by the Project Manager, this report will be then presented by the consultant at a workshop with all stakeholders to receive the feedback and directions from the management and the Government (MOI/Police Commissioner); (within three weeks); A report with options for changes in tasks, functions, organizational structure (if needed), and capacity building and development. This report will be submitted for consultation to Ministry staff, Police Commissioner and endorsement of the proposed reorganization by the Minister of Interior, the Police Commissioner; Final report that includes reorganization plans and change management strategy, a prioritized implementation matrix clearly categorizing the immediate, medium and long-term action plan to improve police HQ functions, job descriptions of the key positions and the attendant budgetary requirements. Review/approval time Progressive monitoring will be carried out by the Civilian Police Project Manager or his designate. Payment will be on a proportional lump sum basis across the consultancy as agreed between the consultant and Project Manager with final payment upon the satisfactory conclusion of the assignment and delivery of the products described in III above.
Competencies
Integrity and professionalism: Demonstrated expertise in area of specialty and ability to apply good judgment; High degree of autonomy, personal initiative and ability to take ownership; Willingness to accept wide responsibilities and ability to work independently under established procedures in a Politically sensitive environment, while exercising discretion, impartiality and neutrality; Ability to manage information objectively, accurately and confidentially;  Responsive and client-oriented. Accountability: Mature and responsible; ability to operate in compliance with organizational rules and regulations. Commitment to continuous learning: Initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; Ability to adapt to changes in work environment. Planning and organizing: Effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; Ability to establish priorities and to plan, coordinate and monitor (own) work; Ability to work under pressure, with conflicting deadlines; and To handle multiple concurrent projects/activities. Teamwork and respect for diversity: Ability to operate effectively across organizational boundaries; Ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender. Communication: Aroven interpersonal skills; Good spoken and written communication skills, including ability to prepare clear and concise reports; Ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; Ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; Ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; Capacity to transfer information and knowledge to a wide range of different target groups. Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations.
Required Skills and Experience
Education. Advanced university degree (Master’s Degree or equivalent) preferably in Public Administration, law enforcement, Criminal Studies, Security Studies or International Relations or Graduate from a Police Academy; A first level university degree with a relevant combination of academic qualifications and minimum of 7 years within law enforcement agencies in Senior Managerial capacity may be accepted in lieu of the advanced university degree. Experience: At least 7 - 10 years of relevant professional experience in law enforcement; Practical experience in public sector management in central government institutions responsible for civil service and policy management; Record of effective implementation (or support to implementation) of civil service transformation and policy related restructuring assignments in at least three (3) countries, two of which should be in Africa; Familiarity with the methodology of functional analysis; Experience in developing and organizing training and change management activities; Excellent communication skills and ability to manage conflict; and Positive references from previous clients. Language requirements: Fluency in English and knowledge of Somali or Arabic an asset. Other Information. The consultant will be required to bring his/her own computer; The Consultant will be expected to undertake a 4-day security training course before deployment to Somalia.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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