VACANCY ANNOUNCEMENT
05/11/2015
NOTE
Staff members are subject to the authority of the Secretary-General and to assignment by
him or her. In this context, all staff are expected to move periodically to new functions in
their careers in accordance with established rules and procedures. This position is funded
for an initial period of one year and may be subject to extension. Vacancies at the G1 to G4
levels are open to both internal and external candidates, including staff members on
temporary appointments. However, priority consideration will be given to serving staff
members holding Fixed-Term Appointments followed by those holding Temporary
Appointments. External candidates will only be considered when a serving staff member
holding a Fixed-Term or Temporary Appointment cannot be identified. No entry level
Fixed-Term Appointments will be granted to new external candidates.
Appointment against this post is on a local basis. The candidate is responsible for any
travel expenses incurred in order to take-up the appointment.
VACANCY NOTICE NO.: GS-15-35
ORGANIZATIONAL LOCATION: UNEP/DEPI
DUTY STATION: BUSAN
FUNCTIONAL TITLE: Team Assistant
GRADE: G-4
DURATION: 1 year
CLOSING DATE: 16/11/15
ORGANISATIONAL SETTING
UNEP is the leading global environmental authority that sets the global environmental agenda,
Promotes the coherent implementation of the environmental dimension of sustainable development within
the United Nations system and serves as an authoritative advocate for the global environment. UNEP's
Division of Environmental Policy Implementation (DEPI) works with international and national partners,
providing technical assistance and advisory services for the implementation of environmental policy, and
strengthening the environmental management capacity of developing countries and countries with
economies in transition. Northwest Pacific Action Plan (NOWPAP) is a cooperative framework where
countries co-sharing Northwest Pacific are grouped for region-suited solutions to deteriorating coastal and
marine environment, in the context of an UNEP' global initiative, the Regional Seas Programme .This post is
located in UNEP/DEPI at the Busan duty station. Under the supervision of Programme Officer, the
incumbent will perform the following functions:
DUTIES AND RESPONSIBILITIES
1. Assist in implementation of NOWPAP projects:
a) Draft routine correspondence and communication related to programme/project administration
2. Assist in general administration of NOWPAP RCU:
a) Respond or draft responses to routine correspondence and other communications to produce a large
variety of documents, promotional products and reports;
b) Liaise with local companies for goods and services , assist in administrative arrangements for
conferences and translations. Assist in other related administrative duties as required, e.g. travel
arrangements; purchase and provide maintenance for RCU office equipment and update the inventory of
non-expendable property.
c) Assist the Programme Officer in maintaining the liaison with the host and other local organizations by
preparing standard communication products, arranging meetings and follow up.
d) Support international staff in relations with local service providers, including banking, health services,
utilities, etc.
e) Provide assistance in the production and delivery of information/communication products and services;
serves as an information contact point on NOWPAP activities for the local news agencies and public relation
firms, etc.
f) Support the logistic organization of meetings within and outside the RCU;
g) Screen phone calls and visitors; respond to moderately complex information requests; distribute mail and
other documents received and maintain files (both paper and electronic) for the office.
COMPETENCIES
Professionalism - Knowledge of general office and administrative support including administrative policies,
processes and procedures. Shows pride in work and in achievements, is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in
stressful situations.
Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages
from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way
communication; tailors language, tone, style and format to match audience;
Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely
valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal
agenda; supports and acts in accordance with final group decision, even when such decisions may not
entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team
shortcomings.
Commitment to Continuous Learning - Keeps abreast of new developments in own occupation/profession;
actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues
and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
EDUCATION
High school education plus practical knowledge of basic computer applications would be required.
EXPERIENCE
A minimum of 4 years of progressively responsible experience in secretarial and general office support or
related area in a large organization; experience within the UN Secretariat or other international organizations
is desirable.
LANGUAGE REQUIREMENTS
English and French are the two working languages of the United Nations Secretariat. For the post
advertised, fluency in oral and written English and Korean is required. Working knowledge of other UN
official languages is desirable.
Qualified candidates may submit their applications including their curriculum vitae or United Nations
Personal History form (P.11) to the address mentioned below on or before the deadline.
recruitment@unon.org
Please quote;
Index Number (for UN staff member)
Vacancy Notice Number – GS-15-35
Functional title of the post
Attach an updated fact-sheet, and a copy of the last two performance appraisals.
Applications received after the deadline 16/11/15 will not be considered.
UNEP, UNHABITAT and UNON do not charge a fee at any stage of the recruitment process. If you
have any questions concerning persons or companies claiming to be recruiting on behalf of these
offices and requesting the payment of a fee please contact: recruitment @unon.org.
Page 2 of 2
05/11/2015
NOTE
Staff members are subject to the authority of the Secretary-General and to assignment by
him or her. In this context, all staff are expected to move periodically to new functions in
their careers in accordance with established rules and procedures. This position is funded
for an initial period of one year and may be subject to extension. Vacancies at the G1 to G4
levels are open to both internal and external candidates, including staff members on
temporary appointments. However, priority consideration will be given to serving staff
members holding Fixed-Term Appointments followed by those holding Temporary
Appointments. External candidates will only be considered when a serving staff member
holding a Fixed-Term or Temporary Appointment cannot be identified. No entry level
Fixed-Term Appointments will be granted to new external candidates.
Appointment against this post is on a local basis. The candidate is responsible for any
travel expenses incurred in order to take-up the appointment.
VACANCY NOTICE NO.: GS-15-35
ORGANIZATIONAL LOCATION: UNEP/DEPI
DUTY STATION: BUSAN
FUNCTIONAL TITLE: Team Assistant
GRADE: G-4
DURATION: 1 year
CLOSING DATE: 16/11/15
ORGANISATIONAL SETTING
UNEP is the leading global environmental authority that sets the global environmental agenda,
Promotes the coherent implementation of the environmental dimension of sustainable development within
the United Nations system and serves as an authoritative advocate for the global environment. UNEP's
Division of Environmental Policy Implementation (DEPI) works with international and national partners,
providing technical assistance and advisory services for the implementation of environmental policy, and
strengthening the environmental management capacity of developing countries and countries with
economies in transition. Northwest Pacific Action Plan (NOWPAP) is a cooperative framework where
countries co-sharing Northwest Pacific are grouped for region-suited solutions to deteriorating coastal and
marine environment, in the context of an UNEP' global initiative, the Regional Seas Programme .This post is
located in UNEP/DEPI at the Busan duty station. Under the supervision of Programme Officer, the
incumbent will perform the following functions:
DUTIES AND RESPONSIBILITIES
1. Assist in implementation of NOWPAP projects:
a) Draft routine correspondence and communication related to programme/project administration
2. Assist in general administration of NOWPAP RCU:
a) Respond or draft responses to routine correspondence and other communications to produce a large
variety of documents, promotional products and reports;
b) Liaise with local companies for goods and services , assist in administrative arrangements for
conferences and translations. Assist in other related administrative duties as required, e.g. travel
arrangements; purchase and provide maintenance for RCU office equipment and update the inventory of
non-expendable property.
c) Assist the Programme Officer in maintaining the liaison with the host and other local organizations by
preparing standard communication products, arranging meetings and follow up.
d) Support international staff in relations with local service providers, including banking, health services,
utilities, etc.
e) Provide assistance in the production and delivery of information/communication products and services;
serves as an information contact point on NOWPAP activities for the local news agencies and public relation
firms, etc.
f) Support the logistic organization of meetings within and outside the RCU;
g) Screen phone calls and visitors; respond to moderately complex information requests; distribute mail and
other documents received and maintain files (both paper and electronic) for the office.
COMPETENCIES
Professionalism - Knowledge of general office and administrative support including administrative policies,
processes and procedures. Shows pride in work and in achievements, is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in
stressful situations.
Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages
from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way
communication; tailors language, tone, style and format to match audience;
Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely
valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal
agenda; supports and acts in accordance with final group decision, even when such decisions may not
entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team
shortcomings.
Commitment to Continuous Learning - Keeps abreast of new developments in own occupation/profession;
actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues
and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
EDUCATION
High school education plus practical knowledge of basic computer applications would be required.
EXPERIENCE
A minimum of 4 years of progressively responsible experience in secretarial and general office support or
related area in a large organization; experience within the UN Secretariat or other international organizations
is desirable.
LANGUAGE REQUIREMENTS
English and French are the two working languages of the United Nations Secretariat. For the post
advertised, fluency in oral and written English and Korean is required. Working knowledge of other UN
official languages is desirable.
Qualified candidates may submit their applications including their curriculum vitae or United Nations
Personal History form (P.11) to the address mentioned below on or before the deadline.
recruitment@unon.org
Please quote;
Index Number (for UN staff member)
Vacancy Notice Number – GS-15-35
Functional title of the post
Attach an updated fact-sheet, and a copy of the last two performance appraisals.
Applications received after the deadline 16/11/15 will not be considered.
UNEP, UNHABITAT and UNON do not charge a fee at any stage of the recruitment process. If you
have any questions concerning persons or companies claiming to be recruiting on behalf of these
offices and requesting the payment of a fee please contact: recruitment @unon.org.
Page 2 of 2
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