Humanitarian Operations Programme (HOP13)
Information Pack
Save the
Children is delighted to launch the thirteenth Humanitarian Operations
Programme (HOP 13). The HOP provides future humanitarian workers with
foundation level skills, knowledge and experience. Designed to build the next
generation of humanitarian workers, the programme draws on Save the Children’s
extensive expertise and experience to cover all the essential aspects of
emergency response required for humanitarian personnel. It is a practitioner
led learning and mentoring programme which involves face to face classroom
learning, simulation training, distance learning and personal reflection.
This programme
is available to both national and international Save the Children employees and
staff from other humanitarian agencies, and it is aimed at those who are
interested in a career in humanitarian work. This could include either
individuals who are looking for a route into the sector or those who want to
make the transition from a development to a more emergency focused role. The
programme is also aimed at those individuals who work in the humanitarian
sector but who have not received formal training in the past.
Places on the
programme are very limited and therefore we will only select participants who
are suited to the foundational level of this training. Successful applicants
will need to explain how the training is relevant to their role and how they
will be able to directly apply their learning in a humanitarian context.
Application
deadline is 17:00 UK time on Friday 28th February.
The
following sections are included in this information pack:
·
Strategic
and Programme Aims
·
Outline of
the programme
·
Mentors
·
Observation
& feedback
·
Timeframe
and time commitments
·
Background
& rationale for the HOP
·
Management
of the programme (including contact details)
PLEASE NOTE: This course was formerly
known as the Emergency Operations Programme (EOP), and although it has
undergone a name change, the course remains the same. The name has been changed
to more accurately reflect the broader relevance of this training programme.
1. Aims
Strategic:
- To identify future humanitarian professionals and provide the necessary skills and experience to enable them to develop their potential
- To strengthen the overall ‘surge capacity’ of the humanitarian sector through the provision of well trained experienced staff
Programme:
- To develop an understanding of all areas of humanitarian work by providing a framework for coordinated response
- To develop the behaviours, skills and knowledge required to operate safely and effectively in a rapid onset emergency as part of a first phase response team
- To gain the theoretical knowledge and practical experience needed to build a career in humanitarian work
2. Outline of the Programme
The full Humanitarian
Operations Programme is made up of three parts:
Part 1: Emergency Foundation
Course (EFC)
The EFC is a
high intensity, comprehensive week long training in the essential aspects of
humanitarian response. Participants will learn what it means to be involved in
the start up of a first phase response and be able to deal with some of the
challenges they will encounter. These include: base set up, roles and
responsibilities, logistics and communications, the humanitarian context, international
standards, writing proposals and much more.
Class room
sessions are embedded into an unfolding scenario exercise, to provide key
materials and knowledge to assist the team as they plan their initial response.
Participants
receive mentor and peer feedback on their performance and are encouraged to
reflect on their personal development against the Core Humanitarian Competencies
framework (based on the CBHA framework).
Learning Outcomes:
At the end of
this course, participants will be able to –
·
Identify the guiding principles and
legal tools that define humanitarian work, and describe the main rules and
requirements that influence how we work in emergencies.
·
Practice
the essential skills needed to establish a safe and effective operating platform
for an emergency team. Including: base-setup, security management,
logistics planning and utilising communications equipment
·
Explain the basic structure and
technical functions required by a first phase emergency team and how we would
typically intervene in different sectors
·
Outline a range of different methods
of communication, advocacy and coordination and demonstrate their use with a
variety of stakeholders encountered in an emergency
·
Demonstrate awareness of project cycle
management in emergencies, including assessment, proposal and budget
development, delivery and the Monitoring & Evaluation cycle, and
demonstrate how to apply quality and accountability standards
·
Identify and explain how emergency
response work is funded, e.g. donors, funding mechanisms, UN funding
mechanisms, public appeals
·
Reflect on their own behaviours and
identify areas of personal development
Part 2: Distance Learning
During this
component participants are given a broad introduction to all technical areas of
humanitarian work, as well covering the operational areas introduced in the EFC
in more detail. The aim is not to
produce technical specialists but to provide participants with a good overall
understanding of the different sectors and how they fit together within an emergency
response.
Through guided learning and self-study,
individuals choose their learning path through a suite of weekly online
sessions delivered by a practitioner who introduces their field of
expertise. Each session has recommended
background reading materials for further study.
The course runs for 3-4 months following the
EFC, and is provided through Blackboard Collaborate, an online programme that
allows participants to login from all over the world, using a low bandwidth
connection, and participate and listen to training presentations.
Examples
of online sessions include:
· Health
· Nutrition
· Food
Security and Livelihoods
· WASH
· Monitoring
and Evaluation (M&E)
· Emergency
Logistics
· Grant
management
· Programme
quality and proposal writing
· Project
Cycle Management
· Accountability
· DRR
and Future Trends
Part 3: Advanced Field Training
The
AFT is a 13 day residential training which aims to consolidate the technical
and operational areas covered during the Emergency Foundation Course and
Distance Learning, in order to operate safely and effectively in a breaking
emergency as part of a first phase response team. Additionally participants
will complete hostile environment security and first aid training. The AFT
culminates in a 5 day uninterrupted scenario to enable participants to put their
learning into practice.
By the end of
the two weeks, participants will be able to:
- Plan a response strategy that maximises impact with reasonable quality and within organisational capacity
- Write a clear strategy for response
- Prioritise competing needs, demands, and tasks typically experienced by staff in a field base
- Identify and allocate roles present in a field base undertaking an emergency response scale-up
- Demonstrate teamwork and leadership skills, and the ability to cope under pressure
- Reflect on their own behaviours and identify areas of personal development in relation to humanitarian work
- Within a team, meet specific operational learning objectives, including accountability, finance, HR, coordination, logistics, strategy and operational management
3. Mentors
One of the key
elements of the training programme is the use of mentors to provide technical
input and also to support the participants as they learn by providing feedback
on their progress on the course. Throughout the programme all participants will
be assigned a mentor, and one mentor will work with no more than 6 mentees
each, to ensure that sufficient time can be given to each of the participants.
4. Observation
and Feedback
Throughout the
HOP, participants will be observed against based on the Core Humanitarian
Competency Framework created by CBHA, the Consortium of British Humanitarian
Agencies, and feedback will be given based on development of these
competencies. Consistent demonstration of significant limiting behaviours
against these competencies during the training programme could result in
termination of the training for that individual.
If offered a
place on the AFT, participants are required to attend a minimum of six live
Distance Learning sessions, and to complete a written assignment and a group
work assignment.
PLEASE
NOTE:
The HOP is not
currently an accredited course, but it includes a strong component of
observation and appraisal throughout, to ensure that we are able to feed back
to participants about their performance and participation in relation to the
Save the Children core competencies.
Based on these observations, we will only be offering places on the AFT after
the EFC has taken place.
Therefore, AFT
places will be confirmed at the end of June 2014 for the training taking place in
September 2014.
5. Timeframe
The
next Humanitarian Operations Programme will run between April 2014 and
September 2014.
|
Training
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Dates
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Location
|
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PART 1:
Emergency Foundation
Course (EFC)
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30th March – 4th
April 2014
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UK
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PART 1:
Emergency Foundation
Course (EFC)
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6th – 12th
April 2014
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Kenya
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PART 2: Distance
Learning
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May – August
2014
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Online
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PART 3: Advanced
Field Training (AFT)
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7th
– 20th September 2014
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Jordan
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Time
commitments:
Emergency
Foundation Course: 6 days (residential)
Distance
Learning: Minimum 6 x 1.5 hour live sessions. Plus 1 hour of private study time
per session.
If accepted onto the AFT -
Proposal
writing assignment: up to 40 hours
Group
work assignment: Remote meeting times and preparatory work to be decided by the
group.
AFT:
13 days (residential)
Cost:
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Parts
1 & 2 (EFC & Distance Learning)
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950 GBP
|
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Whole
HOP (EFC,
DL, AFT)
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2750 GBP
|
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Part
3 (AFT) –
only applicable to participants who have previously completed an EFC &
Distance Learning
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1800 GBP
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6. Background & rationale for the Humanitarian Operations Programme
Along with
many International Non Governmental Organisations, Save the Children UK has
invested considerable resources over recent years in developing our “surge
capacity”. A key piece of research conducted by People in Aid in 2007
identified the need “for a whole organisational approach to developing surge
capacity and reinforces the necessity for continuous ongoing investment” (Surge
Capacity in the Humanitarian Relief and Development Sector, People in Aid, 2007),
and the continued and increasing demand for the HOP worldwide confirms that
agencies in the sector appreciate the need for investment in this agenda, in
this instance through training. The concern about the lack of experienced
emergency programme managers is a shared one and experience has shown us that
we can achieve more coherence and impact across the sector if we work together
on the solutions.
The EOP was successfully
piloted in 2006 with 27 staff from Save the Children graduating through the
complete programme. In 2007, the model was used as an integral part of the
IWG/ECB1 “National Staff Development” project with great success, providing
high quality training to 40 staff from 6 different INGOs across Asia. The effectiveness of the use of this model as part
of the ECB project proved its relevance for staff from different agencies subscribing
to a humanitarian mission (including Red Cross Code of Conduct, Sphere
standards, and key principles of independence and impartiality, etc). There is clearly
an enormous benefit to gaining more understanding of how different agencies operate
and how as a humanitarian sector we can work more closely together.
The current Humanitarian
Operations Programme has built on past experience and links to emerging sector
standards such as the humanitarian competencies project (led by World Vision International
and the Australian government) and now the Core Humanitarian Competency Framework
developed through the Consortium of British Humanitarian Agencies (CBHA).
Built on these
strong foundations, to date we have run 12 cycles of the HOP, as well as many
standalone versions of the Emergency Foundation Course. These courses have had an
increasing reach across the sector and internationally, with participants
taking part from 27 agencies and 69 countries.
Save the
Children UK have continued to use the evaluations from each HOP cycle to adapt
the training to the needs of the individual participants and the sector as a
whole.
7. Management of the programme
To run the
programme effectively, Save the Children employs a Programme Manager and
Programme Officer to enable us to provide the best possible support to the
participants and their mentors, as well as the facilitation team. The training
events are managed in conjunction with other key Save the Children personnel.
The various
technical sessions are run by technical experts from across the agencies
involved in the programme.
For further
information on the Humanitarian Operations Programme, please contact:
Sian
Watters
Programme Manager – Humanitarian
Capacity Building
E-mail: s.watters@savethechildren.org.uk
Tel:
+44 (0)20 3215 3371 / Mobile: +44 (0)7920
581 991
Save the
Children, 1 St John’s Lane, London EC1M 4AR
Zofia
Okuniewska
Programme
Officer – Humanitarian Capacity Building
Tel: +44 (0)
20 3215 3354
Save
the Children, 1 St John’s Lane, London EC1M 4AR
Humanitarian Operations Programme (HOP13) Application Form
Please see the Humanitarian Operations Programme (HOP13) Information
Pack for further details about the training.
Please complete all sections and email your application
and up to date CV to: z.okuniewska@savethechildren.org.uk
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Name of Applicant (First, Last):
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Please choose which one of the following courses you are applying
for.
- Part 1 & 2 (EFC and Distance Learning ) (please tick if yes) c
Please state location preference for the EFC (UK or
Kenya) …………………………….
- Whole HOP (EFC, Distance Learning & AFT) (please tick if yes) c
Please state location preference for the EFC (UK or
Kenya) …………………………….
- Part 3 only (AFT - Kenya) (please tick if yes) c
This option is only available for applicants who
have previously completed an EFC & Distance Learning.
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Section 1: Personal Information (to be completed by all applicants)
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a. Family Name:
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b. First Name:
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c. Nationality:
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d. Gender (M/F):
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e. Date of Birth (dd/mm/yy):
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f. Primary Email Address:
Secondary Email Address:
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g. Workplace Postal Address:
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h. Telephone Numbers (including country code):
Work: Mobile:
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Section 2: Employment
Information (to
be completed by all applicants)
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a.
Which organisation are you currently working for?
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b.
If you work for Save the Children, which Save the Children member are you
working for?
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c.
What is you current position?
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d.
How long have you been in your current position?
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d.
Where is your location of work?
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e.
Current responsibilities:
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g.
Please provide your Country Director’s contact details (or Line Manager’s if based
in a headquarters):
i)
Name:
ii)
Email Address:
iii)
Contact Number:
iv)
Position:
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Section 3: Education and
Training (to be
completed by all applicants)
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Highest
education level achieved:
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Additional
relevant training courses:
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Have you completed other emergencies training,
either for Save the Children or another organisation? If yes, please provide the type and date of
the training.
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Please
state any languages spoken and indicate your proficiency level in each
(Basic/Intermediate/Fluent):
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Section 4: Essential Criteria
(Delete as
applicable, to be completed by all applicants)
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I
have obtained the approval of my Country Director (or Line Manager if based
in a headquarters) to attend this training should my application be
successful:
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Yes/No
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I
have read and understood the course outline:
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Yes/No
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I
am available for the dates indicated:
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Yes/No
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I
will commit to an average of 5 hours of home study a week:
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Yes/No
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I
have attached a copy of my CV (no
more than 2 pages):
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Yes/No
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The
following questions are to be completed by Save the Children staff only
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I
have a minimum of six months continuous service with Save the Children
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Yes/No
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Section 5: Motivation (to be completed by all applicants)
Please
answer questions in boxes provided. Boxes will expand as needed.
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Why
do you want to participate in this training?
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How
will the programmes you currently work in benefit as a result of your
participation in this training?
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Section
6: Additional Information
Please
provide any additional information in support of your application:
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Section 7: Invoice and Costs (to be completed by all applicants)
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I
understand that there is a cost for this training to be covered by my
department/country programme and my line manager has agreed that this can be
made available should the application be successful. (please
circle)
I
understand that training prices do not cover participant travel to
the departure point in the country where the training will take place or
accommodation/incidentals before/after the training. (please
circle)
Pricing
information:
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Yes No
Yes
No
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Please
provide contact details for the person we should invoice should your application
be successful:
Name:
Email
Address:
Full
Postal Address:
PLEASE NOTE: Invoices
will be sent once the participants are notified of acceptance on each stage
of the training.
In order for the participant to be
permitted to attend, full payment for each stage must be received by at least
10 working days before the start of the training event.
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POLICY
ON CANCELLATIONS AND WITHDRAWALS
Withdrawal
from courses will only be permitted 14 days prior to starting the EFC
training. The Line Manager of the
participant should send notification to the HOP Programme Manager. After this date refunds will only be given
for cancellations due to certified medical reasons. Other withdrawals/cancellations
(e.g. for visa issues) after this date will be reviewed on a case by case
basis for consideration of refund.
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Declaration
I declare that I have a minimum of six months continuous service.
I declare that I have obtained Country Director/Line Manager approval,
and if necessary Budget Holder approval to attend and fund this course.
I declare that I understand that aspects of the course will be
physically and mentally demanding, and I am prepared to be both physically and
mentally challenged.
I declare that I will obey and carry out any tasks, instructions or
activities given to me by the course instructors without complaint or argument.
I understand that this is for my own safety, welfare and security.
I agree to inform my Line Manager of any test, exam or assessment results
in a timely manner.
I agree to take part in a ten minute follow up phone call, prior to
selection, if requested.
I acknowledge that my Line
Manager and I have read and understood the policy above on cancellations and
withdrawals from confirmed courses.
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Please
confirm that you agree to the above policy:
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Yes No
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Name:
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Date:
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Reference
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Part 2 – To be completed by Country Director (or Line Manager’s if based in a
headquarters)
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Section 1 – Details of
applicant
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Name
of applicant:
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Position:
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Section 2 - Recommendation
Please
outline why you think the applicant is suitable for the course
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Section 3 – Commitment
Circle the appropriate answer
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For All Employers:
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I have read and understood the financial commitments (see Section 7 of
this form) and time commitments (see Information Pack, page 5) that my
employee will make should this application be successful (please circle)
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Yes No
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Name:
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Position:
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Signature:
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Date:
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