Programme Associate (For Indonesian nationality only) (FOR UN ROSTER) - Jakarta

Organizational Context

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required. Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the guidance and direct supervision of the ARR(P) and Programme Analyst, the Programme Associate provides leadership in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UN rules and regulations.

The Programme Associate supervises and leads the support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and project teams in the CO and UN HQs staff for resolving complex programme-related issues and information delivery.

Functions / Key Results Expected
Summary of Key Functions:

    Administration and implementation of programme strategies, adapts processes and procedures;     Support to management of the CO programme;     Administrative support to the Programme Unit;      Support in creation of strategic partnerships and implementation of the resource mobilization strategy;       Facilitation of knowledge building and knowledge sharing;

Ensures administration and  implementation of  programme strategies, adapts processes and procedures focusing on achievement of the following results:

 Presentation of thoroughly researched information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database  Presentation of information/ reports for identification of areas for support and interventions;  Implementation of the CO partnerships and resources mobilization strategies, preparation of reports;

Provides effective support to management of the CO programme focusing on the achievement of the  following results:

Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements;  Initiation of a project, entering project into Atlas ( in small offices), preparation  of required budget revisions;  Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;  Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports;  Analysis of the situation in programme, identification of operational and financial problems, development of solutions;  Preparation and conduct of audit of NEX projects, implementation of audit recommendations;

Provides administrative support to the Programme Unit  focusing on achievement of the following    results:

 Proper control of the supporting documents for payments, review of NEX projects Financial Reports;  Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;  Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;

Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy   focusing on achievement of the following results:

 Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts;  Track and reporting on mobilized resources;

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing   on achievement of the following results:

 Organization of trainings for the operations/ projects staff on programme;  Synthesis of lessons learnt and best practices in programme;  Sound contributions to knowledge networks and communities of practice;

Impact of Results
The key results have an impact on the overall CO efficiency in programme and success in implementation of programme strategies.  Accurate analysis and presentation of information.

Competencies and Critical Success Factors

Functional Competencies:  

Advocacy/Advancing A Policy-Oriented Agenda
Support the preparation of information for advocacy
 Identifies relevant information for advocacy for a variety of audiences;  Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UN’s advocacy efforts; Results-Based Programme Development and Management
Contributing to results through provision of information
 Provides information for linkages across programme activities to help identify critical points of integration;  Provides information and documentation on specific stages of projects/programme implementation;  Participates in the formulation of project proposals; Building Strategic Partnerships
Maintaining information and databases
 Analyzes general information and selects materials in support of partnership building initiatives;  Maintains databases of donor information;  Tracks and reports on mobilized resources; Innovation and Marketing New Approaches
Implementing processes and uses products
 Documents and tracks innovative strategies/best practices/new approaches;  Tracks bottlenecks, problems and issues, and proposes solutions;  Responds positively to new approaches; Resource Mobilization (Field Duty Stations)
Providing information for resource mobilization strategies
 Maintains information/databases on potential and actual donors;  Maintains database of project files;  Provides data and information needed for preparation of project documents; Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
 Researches best practices and poses new, more effective ways of doing things;  Documents innovative strategies and new approaches; Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
 Understands the main processes and methods of work regarding to the position;  Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;  Identifies new and better approaches to work processes and incorporates same in own work;  Strives to keep job knowledge up-to-date through self-directed study and other means of learning;  Demonstrates good knowledge of information technology and applies it in work assignments;  Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments; Global Leadership and Advocacy for UN’s Goals
Research and analysis
 Identifies relevant information for advocacy for UN’s goals for a variety of audiences;  Maintains a network of contacts in the media and civil society, for use in UN’s advocacy efforts; Client Orientation
Maintains effective client relationships
 Reports to internal and external clients in a timely and appropriate fashion;  Organizes and prioritizes work schedule to meet client needs and deadlines;  Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;  Responds to client needs promptly;
Core Competencies:
 Demonstrating/safeguarding ethics and integrity;  Demonstrate corporate knowledge and sound judgment;  Self-development, initiative-taking;  Acting as a team player and facilitating team work;  Facilitating and encouraging open communication in the team, communicating effectively;  Creating synergies through self-control;  Managing conflict;  Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge; management/sharing is the responsibility of each staff member;  Informed and transparent decision making;

Recruitment Qualifications

Education :

Secondary Education, preferably with specialized certification in Accounting and Finance; University Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement;

Experience:

7 years of progressively responsible administrative or programme experience is required at the national or international level; Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages;
Experience in handling of web based management systems;

Language Requirements: Fluency in the UN and national language of the duty station.

Applicants must complete P11 form and submit as part of their application. Click here to download the form P11

Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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