Finance Assistant (for Indonesian nationality only) (FOR UN ROSTER) - Jakarta

 Organizational Context

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required. Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the guidance and supervision of the Operations Manager and direct supervisor, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UN rules and regulations.
The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UN HQs staff to exchange information and ensure consistent service delivery.

Functions / Key Results Expected

Summary of Key Functions:

 Implementation of operational and financial management strategies;  Functioning of cost-recovery system;  Accounting and administrative support;  CO cash management;  Knowledge building and knowledge sharing;

Ensures implementation of operational strategies focusing on achievement of the following results:

 Full compliance of financial processes and financial records with UN rules, regulations, policies and strategies;  Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management;

Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

 Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UN, follow up on cost recovery; Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
 Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution;  Proper receipting of goods and services and establishment of accruals;  Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed;  Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;  Presentation of information on the status of financial resources as required;  Maintenance of the Accounts Receivables for UN projects and recording of deposits in Atlas;  Management of cash receipts and petty cash;  Maintenance of the proper filing system for finance records and documents.

Ensures proper CO cash management system functioning focusing on achievement of the following results:

 Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;  Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;  Preparation of monthly UN exchange rate report to Treasury;  Timely and accurate preparation of bank reconciliations;  Initiation of bank transfers and deals in Atlas.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

 Participation in the trainings for the operations/ projects staff on Finance;  Contributions to knowledge networks and communities of practice;

 Impact of Results

The key results have an impact on the execution of the CO financial services management in terms of quality and accuracy of work.  Accurate data entry and presentation of financial information and a client-oriented approach enhances UN’s capability to effectively and efficiently manage financial resources.

Competencies and Critical Success Factors

Functional Competencies:   

Building Partnerships
Maintaining information and databases
 Tracks and reports on mobilized resources; Promoting Organizational Learning And Knowledge Sharing
Basic research and analysis
 Identifies and communicates opportunities to promote learning and knowledge sharing; Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
 Understands the main processes and methods of work regarding to the position (financial resources management)• Possesses basic knowledge of organizational policies and procedures related to the financial resources  management and applies them consistently in work tasks;  Strives to keep job knowledge up-to-date through self-directed study and other means of learning;  Demonstrates good knowledge of information technology and applies it in work assignments; Promoting Organizational Change and Development
Presentation of information on best practices in organizational change
 Demonstrates ability to identify problems and proposes solutions; Design and Implementation of Management Systems
Data gathering and implementation of management systems
 Uses information/databases/other management systems;  Makes recommendations related to work procedures and implementation of management systems; Client Orientation
Maintains effective client relationships
 Reports to internal and external clients in a timely and appropriate fashion;  Organizes and prioritizes work schedule to meet client needs and deadlines;  Responds to client needs promptly;
Promoting Accountability and Results-Based Management
Gathering and disseminating information
 Maintains databases;  Prepares timely inputs to reports;

Core Competencies:

 Demonstrate corporate knowledge and sound judgment;  Self-development, initiative-taking;  Acting as a team player and facilitating team work;  Facilitating and encouraging open communication in the team, communicating effectively;  Creating synergies through self-control;  Managing conflict;  Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;  Informed and transparent decision making;

Recruitment Qualifications

Education:

Secondary Education with specialized certification in Accounting and Finance; University Degree in Finance, Business or Public Administration desirable, but it is not a requirement; Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage;

Experience:

5 years of relevant finance experience at the national or international level is required; Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems; Experience with ERP financials, preferably PeopleSoft, desirable.

Knowledge of IPSAS and/or IFRS  desirable

Language Requirements: Fluency in the UN and national language of the duty station.

Applicants mus complete P11 form and submit as part of their application. Click here to down load the form P11

 Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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