Working under the overall supervision of the Project Board, and in partnership with the UNDP Environment Programme Analyst who will channel overall policy and technical advice from the UNDP Country Office, the NPM will have the responsibility for the delivery of the project outcomes and activities in accordance with the project document and agreed work plan. He/she will lead the Project Team in the day-to-day implementation of the Project, coordinate and supervise the implementation of the project and manage Project resources effectively and efficiently so as to achieve the Project Objective and Outcomes within the set timescale and available budget. More specifically, the NPM will perform the following duties:
Project personnel management
Assume the ultimate responsibility for all professional personnel (fulltime Staff, Consultants and Contractors) engaged through project funds directly, and for all other personnel indirectly (through the relevant Implementing Partners); this includes drafting of terms of reference, technical specifications and other documents as necessary; and the identification and advice on the recruitment of project consultants to be approved by the PEB, as well as coordination and quality control of consultants and suppliers
Endeavour to create a strong team spirit, cohesive and mutually supportive, across the various Implementing Partners; encourage collaboration between individuals, the sharing of experiences and the solving of problems as a group; organize regular (monthly) meetings for this purpose (via telecommunications if necessary)
Assist with the clarification of specific duties and tasks by specific individuals at each of the four project localities according to their Terms of Reference; ensure their full understanding of what is expected through agreement on deliverables and timescales; and agree on the resources and support that will be provided by the Project
Undertake individual performance assessments on an annual basis (or other period for Consultants/Contractors), acknowledging achievements and providing analysis and advice on problem aspects
Ensure that guidance and support are available whenever needed for all professionals
Ensure that Project personnel enjoy the conditions of employment as stipulated by UNDP, together with the responsibilities of their positions
Require regular (as agreed), formal and informal reporting on progress with the achievement of assigned tasks
Financial resources management
Support the Project Admin/Finance Assistant in his/her role as financial manager but retain the ultimate responsibility for financial resources for accountability purposes
Ensure total accuracy and the highest level of transparency in the management of the Project financial resources in accordance with UNDP and national regulations and procedures
Work with the Project Admin/Finance Assistant to prepare all necessary financial reports to accompany Project quarterly and annual work plans and reports
Project outreach
Serve as the Project’s ambassador and advocate within the broader Central and Local Government systems and with local communities
Create and foster a good working relationship with the media (print, radio and television)
Represent and promote the Project at national and international meetings
Contribute to the production and publication of public information material
Establish and maintain good working relationships and cooperation with peer project managers from other related projects within Jordan and the region
Provide coordination of duty travel, seminars, public outreach activities and other project events
Project planning and implementation
Lead the process of quarterly and annual planning of project activities, with the participation of all Project personnel; retain the ultimate responsibility for the finished plans and submit them to the Project Board and UNDP for their concurrence
Provide technical assistant to the project team and advice; require progress reporting and accountability for resources used
In cooperation with relevant Project personnel build effective working relationships with the Project’s key partners at the local level (Local Government, village leaders, communities, locals NGOs, the private sector, etc)
Work closely with co-funding partners to ensure that their activities/programmes are integrated and complementary with those of the GEF project
Maintain effective working contacts with project partners at the central and local levels
Implement project activities in collaboration with all partners, staff and consultants
Monitoring and adaptive management
Lead the implementation of the Project M&E Plan
Carry out monitoring visits to Project sites on a regular basis; survey (informally) the intended beneficiaries and other stakeholders
Collate the results of monitoring, analyze them, and formulate proposals for adaptive management measures for consideration by the PEB
Implement the decisions and advice of the PEB
Reporting and accountability
The project manager reports mainly to UNDP, particularly to environment and climate change portfolio. In addition the project manager is expected to:
Provide a report to each PEB meeting noting progress and achievements, acknowledging difficulties and proposing possible solutions for consideration and guidance by the PEB
Assume the lead responsibility for the preparation and content of the annual Project Implementation Review (PIR), with the full participation of relevant Project personnel
Delegate to the Project Admin/Finance Assistant the task of preparation of implementation reports for UNDP (such as Atlas reports) but retain a supportive role
Jointly with the Project Admin/Finance Assistant, prepare quarterly and annual project plans and reports and present them to the PEB
Respond to request for reports on Project management and performance from any key stakeholders, through the PEB
Report to the PEB and the UNDP on any aspect of Project management whenever required
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