VACANCY ANNOUNCEMENT
Posting
Date: 17/09/2014
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NOTE:
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Appointment against this post is on a local basis.
External candidates will be considered only when no suitable internal
candidate from the duty station is identified. The candidate is responsible
for any travel expenses incurred in order to take the examination at the duty
station and to take up the assignment. Staff
Members are subject to the authority of the Secretary-General and to
assignment by him or her. In this context, all staff are expected to move
periodically to new functions in their careers in accordance with established
rules and procedures.
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VACANCY
NOTICE NO.:
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GS-14-48
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ORGANIZATION:
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UNEP/Executive Office (EO)
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DUTY
STATION:
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Nairobi
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FUNCTIONAL
TITLE:
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Team Assistant
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GRADE:
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G3
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DURATION:
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1
year (renewable)
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CLOSING
DATE:
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26/09/2014 |
Background:
The United Nations Environment Programme
(UNEP) is the United Nations systems designated entity for addressing
environmental issues at the global and regional level. Its mandate is to
coordinate the development of environmental policy consensus by keeping the
global environment under review and bringing emerging issues to the attention
of governments and the international community for action. This post is located in the Executive Office
of the United Nations Environment Programme (UNEP/EO) at the Nairobi duty station. Under the supervision of the Senior Programme
Officer, the incumbent will perform the following functions:
Responsibilities:
·
Provide
general office support services to help ensure the smooth functioning of an
organizational unit;
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Use
standard word processing package to produce a variety of routine
correspondence, reports, in accordance with institutional standards;
·
Monitor
calendar/schedule changes and assist to communicate relevant information to
appropriate staff inside and outside the immediate work unit;
·
Review,
record, route and/or process mail or other documents; gather pertinent
background material; track and monitor follow-up action;
·
Receive
phone calls and visitors, and respond to routine inquiries and information
requests; or routes to appropriate personnel for handling;
·
Assist
in maintaining files (both paper and electronic) for work unit;
·
Assemble
documents, reports and other materials for global dissemination using
electronic formats; coordinates courier services;
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Performs
basic data entry and extraction functions;
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Check
accuracy of simple calculations, codings and data;
·
Perform
variety of administrative duties: leave recording, organization of meetings, reservations,
office supply and equipment orders; preparing and/or processing administrative
requests/documents: travel requests, expense claims, vouchers and visa
applications;
·
Photocopy
a variety of documents and other materials;
·
Deliver
urgent mail/messages;
·
Perform
other related duties as assigned.
Competencies:
Professionalism: Knowledge of general
office and administrative support including administrative policies, processes
and procedures. Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes
clearly and effectively; listens to others, correctly interprets messages from
others and responds appropriately; asks questions to clarify, and exhibits
interest in having two-way communication; tailors language, tone, style and
format to match audience; demonstrates openness in sharing information and
keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals;
solicits input by genuinely valuing others’ ideas and expertise; is willing to
learn from others; places team agenda before personal agenda; supports and acts
in accordance with final group decision, even when such decisions may not
entirely reflect own position; shares credit for team accomplishments and
accepts joint responsibility for team shortcomings.
Planning & Organizing: Develops clear
goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
Qualifications:
Education:
Completion
of secondary school is required.
Work Experience:
A
minimum of 3 years of relevant experience preferably in a UN organization is required. Experience in general office support or
related area is desirable.
Languages:
English
and French are the working languages of the United Nations Secretariat. For the
post advertised, fluency in oral and written English is required.
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Preference
will be given to equally qualified women candidates.
Applicants should send a completed United Nations P.11 or Personal
History Form together with a covering letter to the following address on or
before the deadline of 26/09/2014
e-mail: recruitment@unon.org
UN staff members must submit scanned copies of their two latest
Performance Appraisal System (PAS) reports at the time of application to the
email address above.
PLEASE QUOTE VACANCY ANNOUNCEMENT NO.: GS-14-48
(Applications without Correct Vacancy
Number will not be Considered)
The United Nations shall place no restrictions on the
eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. (Charter of
the United Nations - Chapter 3, article 8). The United Nations Secretariat is
a non-smoking environment.
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THE UNITED
NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
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