Senior Architect-Enhancing Legal and Electoral Capacity for Tomorrow - (ELECT-II) - Kabul

Scope of WORK, Expected Outputs And Deliverables:

The Senior Architect will be responsible for the architectural design of an array of buildings for the Headquarters Compound of the IEC in Kabul (see deliverables). Furthermore, s/he shall provide advice and guidance to the ELECT construction unit consisting of ten national engineers as well as the IEC engineering unit.

Design opportunities will include development and refinement of a Campus Master Plan, and may include the general improvements of the grounds, the design of ancillary structures as well as renovations of existing structures.

It is expected that the Senior Architect:

Will use the effort to create his/her deliverables to mentor the national engineers employed by the IEC; Will work with the UNDP ELECT II construction office, and the IEC engineering unit to complete the planning and design work for the IEC HQ Compound- Phase I work;Provide the architectural program and design for an array of buildings to the level of schematic design, and/or design development and /or tender documents depending on IEC and UNDP ELECT II requirements;Provide advice during the process of procurement of construction services; Prepare tender documents include architectural specifications, BoQs and cost estimate;Will work with the head of the ELECT construction unit to monitor the status and progress of the work on the provincial elections sites being developed by the ELECT II Construction Unit and provide guidance and advice;Will provide planning guidance incorporated into a Master Site Plan for the IEC Headquarters Compound.

Expected Deliverables for phase / year one:

The sequence of the provision of deliverables may vary as conditions vary. Establishment and adjustment of sequence to be done in agreement with IEC senior management and UNDP ELECT II supervisor.

Provide guidance and advice to UNDP ELECT II construction unit and the IEC engineering unit in their efforts to design and construct offices, warehouses, infrastructure and security upgrades for IEC regional operations and the IEC Headquarters Compound.

Deliverables

Monthly report commenting on progress, projections and needs of the projects and the design team in conjunction with the coordinator of the UNDP ELECT II construction unit. Provision of deliverables (hand-over of design work) will be supervised by Head of Pillar one.

Work with the UNDP ELECT II construction unit to create design documents for the planned construction activiites;Provide Architectural Planning, Programming and Design expertise in support of the IEC Headquarters compound in Kabul; Provide Architectural Programming and schematic design documents, design development documents up to and including provision of advice on tender documents (incl. drawings, specification and BoQs and Cost Estimates and specifications) for each of the following (the sequence of Implementation will be agreed between the consultant, the IEC and ELECT; Work on the different deliverables can be done in parallel according to needs defined by the project).

Design Project 1 - Master Plan – Verify/Confirm IEC HQ Site Master Plan (generated as necessary, in consultation with key User/Stakeholders). Provide update(s) of Master Site Plan as each building is developed (1 month). Deliverable – An Updated HQ Compound Master Site Plan;

Design Project 2 - Data Center – Architectural design for new construction of a data entry and tallying center - area between 1200 and 1600 sq. meters (3 months). Deliverables – Verified/Updated Architectural Space Program and Schematic Design Documents, Design Development Documents, Tender Documents (includes Drawings, BoQ, Cost Estimate and Specifications);

Design Project 3 - Office Building for Elections Commission/Secretariat – Architectural design for new construction - area between 1600 and 2400 sq. meters (3 months). Deliverables – Architectural Space Program, Schematic Design Documents, Design Development Documents, Tender Documents (includes Drawings, BoQ, Cost Estimate and Specifications);

Design Project 4 – Training Center – Architectural design for renovation and addition - area between 1000 and 1600 sq. meters (1 month). Deliverables – Architectural Space Program, Schematic Design Documents, Design Development Documents, Tender Documents (includes Drawings, BoQ, Cost Estimate and Specifications);

Design Project 5 – Day Care Center – Architectural design for new Construction - area between approx. 125 and 160 sq. meters (1 month). Deliverables – Architectural Space Program, Schematic Design Documents, Design Development Documents, Tender Documents (includes Drawings, BoQ, Cost Estimate and Specifications);

Design Project 6 – Kabul Provincial Office - Architectural design for new Construction - area between approx. 600 sq. meters (3 months). Deliverables – Architectural Space Program, Schematic Design Documents, Design Development Documents, Tender Documents (includes Drawings, BoQ, Cost Estimate and Specifications);

Design Training Sessions with IEC engineers - Training and Review Sessions on Design Considerations with regard to functional program, safety, security and campus planning, preparation of tender documents (8 two-hour sessions). Deliverables – 8 two-hour training sessions; report on sessions and the key concepts and practices presented (Review of Master Site Planning, Design for each building – Key Concepts covered).

PRICE PROPOSAL AND SCHEDULE OF PAYMENTS:

Price proposal and schedule of payments:

Applicants have to provide a technical and a financial proposal.

The technical proposal shall describe the methodology and the approach to fulfill the required deliverables as well as outline the major components (and/or sub-deliverables) in the development of the designs.

Financial proposal – Lump Sum per Deliverable (plus living allowance and transportation).

As an Individual Consultant Contract, this is a deliverables based contract. The Financial Proposal should specify prices per deliverable, which may be subdivided to reflect the percentage of completion of each deliverable (design phase). In addition, the proposal should articulate a living allowance (day/night) to be paid for time spent in Afghanistan.
The consultant will report directly to the Head of Pillar One of ELECT II (unless and until the project until is re-organized);The consultant will work closely with UNDP ELECT II Engineering and Architecture Personnel in the ELECET II Construction Unit;The consultant will mentor the IEC Engineering Team using the design effort for the IEC Compound as instructional material;UNDP ELECT II project will provide office space, A3/A4 color printer and color A0/A1 Plotter within the ELECT II Project Office;UNDP ELECT II will provide licensed CADD software compatible with ELECT II Construction Team and IEC Engineering Team; The consultant will be provided with I.C.T. equipment (laptop, large screen (desktop) monitor, mobile phone, mobile radio) and security devices (personal body armor and helmet) and will be fully included in the UNDP Security regime; UNDP will secure accommodation at one of the following MOSS Compliant locations (costs covered by consultant): UNOCA Compound or the Green Village Compound. The consultant must take accommodation at one of these two locations due to security directives;UNDP will provide transport from the accommodation to the office and return. The consultant will provide the services for the duration of 12 months with the possibility of further extension of contract based on operational need of UNDP ELECT II.
The Consultant will be based in Kabul, Afghanistan.Evaluation and method and criteria:

The award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

Responsive/compliant/acceptable, and;Having received the highest combined score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

Technical Criteria Weight – 70%.

Financial Criteria Weight – 30%.

The offer will be evaluated by using the Best Value for money approach (combined scoring method – using the 70% - 30% distribution for technical and financial proposals, respectively).

Below is the breakdown of technical proposal on 100% which will be brought to 70%.

Technical - 100%:
Relevance of Education (Advanced Degree in relevant field) - 5%;Experience related to the required services - 10%; Description of approach/methodology to assignment - 20%; Assessment of previous design work - 10%; Interview Result - 55%. Financial - 30%

The assignment is based on a lump sum contract amount and payment is based only upon certification and acceptance of the deliverables and/or monthly reports received as indicated above. In the event of non-performance and pre-termination where payments cannot be made in full or may have to suspended, the final payment will be pro-rated against received and accepted deliverables.

Documents to be included when submitting the proposals:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

Duly accomplished Letter of Confirmation of Interest and Availability;Duly completed and signed P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and names and contact information for at least three (3) professional references;Evidence of past work: Soft copy of at least one major design work.

Technical proposal:

Brief description of why the individual considers him/herself as suitable for the assignment and explaining how s/he would attain the goal/deliverables specified in the TORs;A methodology, on how they will approach and complete the assignment as per the TORs.

Only 3-5 best candidates would be invited to the interview and be requested to submit financial proposals.

Financial Proposal (only for shortlisted candidates – to be submitted upon request):

An all in-inclusive monthly fee covering all costs (air fare, living allowance, insurance, communications);
Financial proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs.

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