UNITED NATIONS NATIONS UNIES
Ref. No.: OCHA/G/16/2014
TEMPORARY JOB OPENING ANNOUNCEMENT
P-3 Humanitarian Affairs Officer
TJO Grade Level Functional Title
Office for the Coordination of Humanitarian Affairs/ Coordination and Response Division/ OCHA in
the Philippines Department/Office/Division/ Service/Section
POLITICAL, PEACE AND SECURITY
Humanitarian Affairs
Job Network and Job Family
19/03/ 2014
Deadline
(DD/MM/YYYY)
Duty Station: Tacloban, Philippines Estimated Start
Date: 01/04/2014
Duration of need: Until 31 December 2014 Open to External
Candidates? YES NO
DUTIES AND RESPONSIBILITIES
ORGANIZATIONAL SETTING AND REPORTING RELATIONSHIPS:
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in
Tacloban, The Philippines. The
Humanitarian Affairs Officer reports to the Head of Office OCHA Philippines.
RESPONSIBILITIES:
Within delegated authority, the Humanitarian Affairs Officer will be responsible for the following
duties:
1. Monitors, analyzes and reports on humanitarian developments, disaster relief/management or
emergency situations in assigned country/area.
2. Organizes and prepares studies on humanitarian, emergency relief and related issues; organizes
follow-up work, including interagency technical review meetings to support policy development work
and decision-making on important issues.
3. Participates in large, complex projects, to include disaster assessment or other missions;
assists in the coordination of
international humanitarian/emergency assistance for complex emergency/disaster situations and in
ensuring the necessary support (e.g. staff, funding, specialized equipment, supplies, etc.); drafts
situation reports to the international community, apprising of situation to date and specifying
unmet requirements of stricken countries.
4. Partners with other humanitarian agencies to plan and evaluate humanitarian and emergency
assistance programmes and help
ensure that latest findings, lessons learned, policy guidelines, etc. are incorporated into these
activities, including gender-related considerations.
5. Manages the production of appeals for international assistance; ensures the proper use and
spending of donor contributions
channeled through OCHA.
6. Assists in the production of appeals for international assistance; ensures the proper use and
spending of donor contributions channeled through OCHA.
7. Establishes and maintains contacts with government officials, other UN agencies,
non-governmental organizations,
diplomatic missions, media, etc.
8. Undertakes and provides support to technical assistance and other field missions, e.g.
participates in field trips to undertake in-depth reviews of specific country coordination
mechanisms.
9. Prepares or contributes to the preparation of various written reports, documents and
communications, e.g. drafts sections of studies, background papers, policy guidelines,
parliamentary documents, briefings, case studies, presentations, correspondence, etc.
10. Serves as the primary focal point on specific topics or policy-related issues; keeps abreast
of latest developments, liaises
with other humanitarian organizations, donors, etc., ensures appropriate monitoring and reporting
mechanisms; provides information and advice on a range of related issues.
11. Reviews and provides advice on policy issues related to safeguarding humanitarian principles
and ensuring the effective delivery of humanitarian assistance.
12. Organizes and participates in work groups, meetings, conferences, consultations with other
agencies and partners on humanitarian and emergency relief-related matters.
13. Provides guidance to, and may supervise, new/junior staff.
14. Performs other duties as required.
COMPETENCIES
PROFESSIONALISM: Knowledge of a range of humanitarian assistance, emergency relief and related
human rights issues, including approaches and techniques to address difficult problems. Analytical
capacity and in particular the ability to analyze and articulate the humanitarian dimension of
issues which require a coordinated UN response. Ability to identify issues and judgment in
applying technical expertise to resolve a wide range of problems. Ability to conduct research,
including ability to evaluate and integrate information from a variety of sources and assess impact
on the humanitarian rights situation in assigned country/area. Ability to work under extreme
pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and
human misery); ability to provide guidance to new/junior staff. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject matter; is conscientious
and efficient in meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets
messages from others and responds appropriately; asks questions to clarify, and exhibits interest
in having two-way communication; tailors language, tone, style and format to match audience;
demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by
genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda
before personal agenda; supports and acts in accordance with final group decision, even when such
decisions may not entirely reflect own position; shares credit for team accomplishments and accepts
joint responsibility for team shortcomings.
QUALIFICATIONS
Experience: A minimum of five (5) years of progressively responsible professional experience in
humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation,
development, or other related area is required. Field experience in complex emergency/natural
disaster setting especially in the Asia and Pacific region is required. Experience with
communication/advocacy work with the conflict/disaster affected communities is desirable.
Education: Advanced university degree (Master’s degree or equivalent) in political science, social
science, public administration, international studies, economics, engineering, earth sciences or a
related field. A first-level university degree in combination with qualifying experience may be
accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the UN Secretariat. For the position
advertised, fluency in
English is required. Knowledge of another UN official language is an advantage.
ADDITIONAL COMMENTS
How to apply:
The position is intended to fill functions of short-term duration. This temporary position is for
an initial period until 31 Dec
2014. All posts are subject to availability of funds.
Please state your full name and the temporary job opening notice number OCHA/G/16/2014 as the
subject in your e-mail application and send one email application for every temporary job opening
announcement. Documents should be saved as pdf file, with the title formatted as follows: FAMILY
NAME_given name_ Doc-t type.pdf. For example: GREY_Joe _PHP.pdf.
All applicants are requested to submit a completed personal history profile (PHP) to Abdi Farah
farah1@un.org and Fazal
Khan khan165@un.org with a copy to ochavacancies@un.org . The temporary job opening notice
number OCHA/G/16/2014.
Note that applications to United Nations Secretariat positions can be generated in the new Inspira
recruitment system. We encourage you to create an electronic personal history profile and to apply
to these and other positions for which you are interested and qualified at http://inspira.un.org
Note that applicants’ eligibility cannot be fully assessed if the personal history profile is not
properly completed. Applications received after the deadline will not be accepted.
The United Nations shall place no restrictions on the eligibility of men and women to participate
in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter
of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking
environment.
Staff members are subject to the authority of the Secretary-General and to assignment by him or
her; in this context, all staff
members are expected to move periodically to new functions in their careers In accordance with
established rules and procedures.
"The United Nations does not charge a fee at any stage of the recruitment process (application,
interview, meeting, processing, training or any other fees). Also, the United Nations does not
concern itself with information on bank accounts."
DOCUMENTS REQUIRED: Cover Letter
Personal History Profile (visit https://inspira.un.org to generate a PHP)
Proof of required academic credentials (for external applicants)
Employment verification letter from most recent employer (for external applicants)
Last two completed Performance Appraisal or two Reference Letters for external applicants
Other: ASAT results
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Abdi Farah Email Address:
farah1@un.org
Contact Name: Fazal Khan Email Address:
khan165@un.org
Copy (cc): OCHAvacancies Email Address:
ochavacancies@un.org
Notes:
A current staff member who holds a fixed-term, permanent or continuing appointment may apply
for temporary positions no more than one level above his or her current grade. However, a current
staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions
in the Professional category up to and including the P-3 level, subject to meeting all eligibility
and other requirements for the position. A staff member holding a temporary appointment shall be
regarded as an
external candidate when applying for other positions, and may apply for other temporary positions
at any level, subject to staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary
appointment in the General Service or related categories may only apply to positions within those
categories. For full information on eligibility requirements, please refer to section 5
of ST/AI/2010/4/Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly
further “stressed that the Secretary-General should not recur to the practice of temporarily
filling posts in the Professional and higher categories with General Service staff members who have
not passed the General Service to Professional category examination other than on an
exceptional basis, and requests the Secretary- General to ensure that temporary occupation of
such posts by the General Service staff shall not exceed a period of one year, effective 1 January
2013…” Consequently, eligible candidates in the General Service or related categories for temporary
job openings in the Professional category that have not passed the competitive examination may be
selected only on an exceptional basis endorsed by the Office of Human Resources Management where no
other suitable candidate could be identified.
Subject to the funding source of the position, this temporary job opening may be limited to
candidates based at the duty station.
While this temporary assignment may provide the successful applicant with an opportunity to
gain new work experience, the selection for this position is for a limited period and has no
bearing on the future incumbency of the post. An external candidate selected for this
position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3,
as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is
recruited in the Professional and above categories on a temporary appointment, and placed on a
position authorized for one year or longer may not apply for or be reappointed to his/her current
position within six months of the end of his/her current service. This provision does not apply to
staff members holding temporary appointments and placed on positions authorized for one year or
more in duty stations authorized for peacekeeping operations or special political
missions.
The expression “Internal candidates”, shall mean staff members who have been
recruited after a competitive examination under staff rule 4.16 or after the advice of a central
review body under staff rule 4.15.
Please note that candidates will be required to meet the requirements of Article 101,
paragraph 3, of the Charter as well as the requirements of the position. The United Nations is
commited to the highest standards of efficiency, competence and integrity for all its human
resources, including but not limited to respect for international human rights and humanitarian
law. Candidates may be subject to screening against these standards, including but not limited to
whether they have committed, or are alleged to have committed criminal offices and/or violations of
international human rights law and international humanitarian law.
For information on special post allowance, please refer to ST/AI/1999/17.
For more details on the administration of temporary appointments please refer to
ST/AI/2010/4/Rev.1.
The Staff Regulations, Staff Rules and administrative issuances governing staff
appointments can be viewed at: http://www.un.org/hr_handbook/English.
Ref. No.: OCHA/G/16/2014
TEMPORARY JOB OPENING ANNOUNCEMENT
P-3 Humanitarian Affairs Officer
TJO Grade Level Functional Title
Office for the Coordination of Humanitarian Affairs/ Coordination and Response Division/ OCHA in
the Philippines Department/Office/Division/ Service/Section
POLITICAL, PEACE AND SECURITY
Humanitarian Affairs
Job Network and Job Family
19/03/ 2014
Deadline
(DD/MM/YYYY)
Duty Station: Tacloban, Philippines Estimated Start
Date: 01/04/2014
Duration of need: Until 31 December 2014 Open to External
Candidates? YES NO
DUTIES AND RESPONSIBILITIES
ORGANIZATIONAL SETTING AND REPORTING RELATIONSHIPS:
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in
Tacloban, The Philippines. The
Humanitarian Affairs Officer reports to the Head of Office OCHA Philippines.
RESPONSIBILITIES:
Within delegated authority, the Humanitarian Affairs Officer will be responsible for the following
duties:
1. Monitors, analyzes and reports on humanitarian developments, disaster relief/management or
emergency situations in assigned country/area.
2. Organizes and prepares studies on humanitarian, emergency relief and related issues; organizes
follow-up work, including interagency technical review meetings to support policy development work
and decision-making on important issues.
3. Participates in large, complex projects, to include disaster assessment or other missions;
assists in the coordination of
international humanitarian/emergency assistance for complex emergency/disaster situations and in
ensuring the necessary support (e.g. staff, funding, specialized equipment, supplies, etc.); drafts
situation reports to the international community, apprising of situation to date and specifying
unmet requirements of stricken countries.
4. Partners with other humanitarian agencies to plan and evaluate humanitarian and emergency
assistance programmes and help
ensure that latest findings, lessons learned, policy guidelines, etc. are incorporated into these
activities, including gender-related considerations.
5. Manages the production of appeals for international assistance; ensures the proper use and
spending of donor contributions
channeled through OCHA.
6. Assists in the production of appeals for international assistance; ensures the proper use and
spending of donor contributions channeled through OCHA.
7. Establishes and maintains contacts with government officials, other UN agencies,
non-governmental organizations,
diplomatic missions, media, etc.
8. Undertakes and provides support to technical assistance and other field missions, e.g.
participates in field trips to undertake in-depth reviews of specific country coordination
mechanisms.
9. Prepares or contributes to the preparation of various written reports, documents and
communications, e.g. drafts sections of studies, background papers, policy guidelines,
parliamentary documents, briefings, case studies, presentations, correspondence, etc.
10. Serves as the primary focal point on specific topics or policy-related issues; keeps abreast
of latest developments, liaises
with other humanitarian organizations, donors, etc., ensures appropriate monitoring and reporting
mechanisms; provides information and advice on a range of related issues.
11. Reviews and provides advice on policy issues related to safeguarding humanitarian principles
and ensuring the effective delivery of humanitarian assistance.
12. Organizes and participates in work groups, meetings, conferences, consultations with other
agencies and partners on humanitarian and emergency relief-related matters.
13. Provides guidance to, and may supervise, new/junior staff.
14. Performs other duties as required.
COMPETENCIES
PROFESSIONALISM: Knowledge of a range of humanitarian assistance, emergency relief and related
human rights issues, including approaches and techniques to address difficult problems. Analytical
capacity and in particular the ability to analyze and articulate the humanitarian dimension of
issues which require a coordinated UN response. Ability to identify issues and judgment in
applying technical expertise to resolve a wide range of problems. Ability to conduct research,
including ability to evaluate and integrate information from a variety of sources and assess impact
on the humanitarian rights situation in assigned country/area. Ability to work under extreme
pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and
human misery); ability to provide guidance to new/junior staff. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject matter; is conscientious
and efficient in meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets
messages from others and responds appropriately; asks questions to clarify, and exhibits interest
in having two-way communication; tailors language, tone, style and format to match audience;
demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by
genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda
before personal agenda; supports and acts in accordance with final group decision, even when such
decisions may not entirely reflect own position; shares credit for team accomplishments and accepts
joint responsibility for team shortcomings.
QUALIFICATIONS
Experience: A minimum of five (5) years of progressively responsible professional experience in
humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation,
development, or other related area is required. Field experience in complex emergency/natural
disaster setting especially in the Asia and Pacific region is required. Experience with
communication/advocacy work with the conflict/disaster affected communities is desirable.
Education: Advanced university degree (Master’s degree or equivalent) in political science, social
science, public administration, international studies, economics, engineering, earth sciences or a
related field. A first-level university degree in combination with qualifying experience may be
accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the UN Secretariat. For the position
advertised, fluency in
English is required. Knowledge of another UN official language is an advantage.
ADDITIONAL COMMENTS
How to apply:
The position is intended to fill functions of short-term duration. This temporary position is for
an initial period until 31 Dec
2014. All posts are subject to availability of funds.
Please state your full name and the temporary job opening notice number OCHA/G/16/2014 as the
subject in your e-mail application and send one email application for every temporary job opening
announcement. Documents should be saved as pdf file, with the title formatted as follows: FAMILY
NAME_given name_ Doc-t type.pdf. For example: GREY_Joe _PHP.pdf.
All applicants are requested to submit a completed personal history profile (PHP) to Abdi Farah
farah1@un.org and Fazal
Khan khan165@un.org with a copy to ochavacancies@un.org . The temporary job opening notice
number OCHA/G/16/2014.
Note that applications to United Nations Secretariat positions can be generated in the new Inspira
recruitment system. We encourage you to create an electronic personal history profile and to apply
to these and other positions for which you are interested and qualified at http://inspira.un.org
Note that applicants’ eligibility cannot be fully assessed if the personal history profile is not
properly completed. Applications received after the deadline will not be accepted.
The United Nations shall place no restrictions on the eligibility of men and women to participate
in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter
of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking
environment.
Staff members are subject to the authority of the Secretary-General and to assignment by him or
her; in this context, all staff
members are expected to move periodically to new functions in their careers In accordance with
established rules and procedures.
"The United Nations does not charge a fee at any stage of the recruitment process (application,
interview, meeting, processing, training or any other fees). Also, the United Nations does not
concern itself with information on bank accounts."
DOCUMENTS REQUIRED: Cover Letter
Personal History Profile (visit https://inspira.un.org to generate a PHP)
Proof of required academic credentials (for external applicants)
Employment verification letter from most recent employer (for external applicants)
Last two completed Performance Appraisal or two Reference Letters for external applicants
Other: ASAT results
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Abdi Farah Email Address:
farah1@un.org
Contact Name: Fazal Khan Email Address:
khan165@un.org
Copy (cc): OCHAvacancies Email Address:
ochavacancies@un.org
Notes:
A current staff member who holds a fixed-term, permanent or continuing appointment may apply
for temporary positions no more than one level above his or her current grade. However, a current
staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions
in the Professional category up to and including the P-3 level, subject to meeting all eligibility
and other requirements for the position. A staff member holding a temporary appointment shall be
regarded as an
external candidate when applying for other positions, and may apply for other temporary positions
at any level, subject to staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary
appointment in the General Service or related categories may only apply to positions within those
categories. For full information on eligibility requirements, please refer to section 5
of ST/AI/2010/4/Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly
further “stressed that the Secretary-General should not recur to the practice of temporarily
filling posts in the Professional and higher categories with General Service staff members who have
not passed the General Service to Professional category examination other than on an
exceptional basis, and requests the Secretary- General to ensure that temporary occupation of
such posts by the General Service staff shall not exceed a period of one year, effective 1 January
2013…” Consequently, eligible candidates in the General Service or related categories for temporary
job openings in the Professional category that have not passed the competitive examination may be
selected only on an exceptional basis endorsed by the Office of Human Resources Management where no
other suitable candidate could be identified.
Subject to the funding source of the position, this temporary job opening may be limited to
candidates based at the duty station.
While this temporary assignment may provide the successful applicant with an opportunity to
gain new work experience, the selection for this position is for a limited period and has no
bearing on the future incumbency of the post. An external candidate selected for this
position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3,
as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is
recruited in the Professional and above categories on a temporary appointment, and placed on a
position authorized for one year or longer may not apply for or be reappointed to his/her current
position within six months of the end of his/her current service. This provision does not apply to
staff members holding temporary appointments and placed on positions authorized for one year or
more in duty stations authorized for peacekeeping operations or special political
missions.
The expression “Internal candidates”, shall mean staff members who have been
recruited after a competitive examination under staff rule 4.16 or after the advice of a central
review body under staff rule 4.15.
Please note that candidates will be required to meet the requirements of Article 101,
paragraph 3, of the Charter as well as the requirements of the position. The United Nations is
commited to the highest standards of efficiency, competence and integrity for all its human
resources, including but not limited to respect for international human rights and humanitarian
law. Candidates may be subject to screening against these standards, including but not limited to
whether they have committed, or are alleged to have committed criminal offices and/or violations of
international human rights law and international humanitarian law.
For information on special post allowance, please refer to ST/AI/1999/17.
For more details on the administration of temporary appointments please refer to
ST/AI/2010/4/Rev.1.
The Staff Regulations, Staff Rules and administrative issuances governing staff
appointments can be viewed at: http://www.un.org/hr_handbook/English.
