Job Details
| Job Ref | 211 - SS |
| Job Title | Internal Auditor |
| Job Type | Contract |
| Location | South Sudan |
| Salary | Not disclosed |
| Description | |
Job Title: Internal Auditor
Job Location: South Sudan Date Required: ASAP Contract Type / Length: 12 months OVERALL DESCRIPTION General Description of Programme: GOAL has been working in Sudan since 1985, originally in government controlled areas of Sudan, but from the early 1990s expanding into areas of southern Sudan controlled by the SPLA. Initially GOAL’s activities in Southern Sudan took the form of short term emergency interventions, but 1998, with the opening of a permanent base in Twic County, Warap State, saw a move to longer term interventions although the focus of the intervention remained emergency response. GOAL South Sudan currently operates programme in Twic County, Warap State, Kurmuk, Blue Nile State, Malacal town and the Sobat Corridor in Upper Nile State. General Description of the Role: Reporting to the Assistant Country Director for Systems (or Country Director) and being a key member of the GOAL Risk committee [or SMT where this does not exist], the Internal Auditor will be responsible for regular auditing of GOAL South Sudan’ s programmes and operations to ensure compliance with GOAL and Donor rules and regulations. In particular, the audits will assess whether GOAL’s systems of internal controls are adequate and identify improvements where necessary across all departments, including programmes, finance, logistics, HR and IT. The Internal Auditor will have responsibility for completing the Quarterly Compliance Task List for HQ submission each quarter. Although reporting directly to the ACDS (or CD) in country, the IA will be expected to keep the HQ Roving IAs and Donor Compliance Manager fully informed of activities, reporting regularly to them. PRIMARY DUTIES - INTERNAL AUDIT 1. Policies and Procedures: To stay informed of and ensure adherence to the standard of GOAL procedures and policies in relation to Logistics, Finance, HR and Programmes as set out in the • Current HQ Logistics Manual & GOAL South Sudan Procurement & Authorization Levels Chart • HQ Finance Manual & GOAL South Sudan finance procedures and polices • GOAL South Sudan HR Manual • GOAL Partnership Manual • GOAL Training Guidelines • GOAL Grant Management Guidelines • GOAL Dublin HQ proposal / interim / final report checklists • HQ Safety & Security policies & GOAL South Sudan Security Standard Operating Procedures (SOPs) • Have an understanding and awareness of GOAL’s M&E processes and guidelines, and how they contribute to the internal control environment 2. Fraud, Anti-corruption and Whistleblowing: To familiarize oneself with the fraud, anti-corruption and whistleblowing policies and help implement these policies to staff as directed by in-country management. 3. Donor Compliance: To familiarize oneself with and ensure adherence to Donor rules and regulations in relation to Logistics, Finance, HR and Programmes as set out in grant agreements and through GOAL donor guidelines and training materials (as and when required based on assigned donors). 4. Planning: To prepare, agree and coordinate periodic Internal Audit plans & Donor Compliance reviews, to be reviewed and reassessed at least 6 monthly, in consultation with in-country management, Roving IA and Donor Compliance Manager. 5. Internal Controls: To walkthrough and test GOAL South Sudan’s systems and controls, assessing whether they are operating as per policies, procedures and donor regulations (as noted above), with emphasis on risk management, finance, cash handling, trainings, logistics, procurement, stores, fleet management, HR, security and distributions. This should include following transactions through the supply chain and to beneficiaries or recipients, and adhoc visits to trainings etc. 6. Internal Audit: To conduct regular internal audits for the head office and field office(s) with particular emphasis on; transaction testing, cash management, float transaction testing, asset management, stock keeping, vehicle operations, personnel management, beneficiary distributions and records, and general donor compliance. 7. General IA Reporting: To produce audit reports, in the agreed standard format, for presentation to the in-country Senior Management Team and the Roving Internal Auditors with findings and issues identified during each audit (for each field visit or functional area), give appropriate recommendation and actions, providing advice and suggestions on improvements to GOAL South Sudan systems and procedures where appropriate. Drafts should be sent to the countryrisk@country.goal.ie email address. The internal auditor will also maintain an up to date issues log and will follow up on all outstanding issues until they are closed. Any donor compliance specific issues that are identified should also be notified to the Donor Compliance Manager. 8. Monthly Reporting: To produce a monthly IA status report in the agreed standard format, for presentation to the in-country Senior Management Team and the Roving Internal Auditors. Reports should be sent to the countryrisk@country.goal.ie email address on the first working day of each month. 9. Quarterly Reporting: To produce an Assessment of Internal Controls report, in the agreed standard format, for presentation to the in-country Senior Management Team and the Roving Internal Auditors (and ultimately to the Senior Management team in Dublin and the Audit & Risk Committee) each quarter, within one month of the quarter end. Drafts should be sent to the countryrisk@country.goal.ie email address. The gradings in the report should be based upon the Internal Audit results for that quarter and updated issues lists (including the Consolidated Roving Support team issues list). 10. Donor Compliance Quarterly Review Report: To perform tasks as per the quarterly Donor Compliance Quarterly Review Report and submit the report on findings of same to HQ Donor Compliance Department [‘Donor Compliance’ email account]. Issues identified to be documented in an issues log (along with any additional internal audit issues identified) as well as action required and any advice/suggestions on possible improvements. Any tasks overlapping with internal audit to simply be documented in the compliance report rather than re-performed. 11. Feedback: To provide feedback and updates to in-country management and the Consolidated Roving Support team issues lists, on a regular basis. 12. Risk Management: To independently assess risk management in South Sudan to ensure that risk management processes are effectively embedded throughout the organisation. As directed by in-country management this should include some attendance at Senior Management Team and/or Risk Committee meetings and/or regular review of the risk register, including trend analysis, and comparison to internal audit results. SECONDARY DUTIES 13. Capacity Building: To provide training, capacity building and support to GOAL staff in the head and field offices to enhance their knowledge and understanding of GOAL policies and procedures and ensure proper implementation and on-going use. 14. Investigations: To conduct any ad-hoc internal audit, compliance and financial investigation assignments as requested by the CD and/or Head of Internal Audit, Risk & Compliance, Roving Internal Auditors or HQ Compliance Department. 15. Others: To perform other audit / compliance oriented tasks as requested by GOAL South Sudan Senior Management Team from time to time. Reporting To: Assistant Country Director, Systems or Country Director |
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