TEMPORARY VACANCY ANNOUNCEMENT
TVA NO. 04/2014
Issued on: 21 February 2014
| ORGANIZATIONAL LOCATION: |
UN-HABITAT – Habitat III Secretariat |
| DUTY STATION: |
New York |
| FUNCTIONAL TITLE: |
Programme Management Officer, |
| GRADE: |
P-3 |
| POST DURATION |
364 days with possibility of extension |
| CLOSING DATE: |
7 March 2014 |
BACKGROUND
Organizational Setting and Reporting Relationships: The
United Nations Human Settlements Programme, UN-Habitat, is the agency
for human settlements. It is mandated by the UN General Assembly to
promote socially and environmentally sustainable towns and cities with
the goal of providing adequate shelter for all. The post is located in
the Secretariat of the United Nations Conference on Housing and
Sustainable Urban Development (Habitat III Secretariat) in New York.
RESPONSIBILITIES
: Under direct supervision of the Senior Programme Officer
(Administration), Habitat III Secretariat, the incumbent will be
responsible for the following duties: (These duties are generic and may
not be carried out by all Programme Management Officers.)
- Providing timely support and inputs to the Substantive Officers
and Senior Managers on administrative and procedural issues related to
programme/project and budget formulation, implementation, monitoring
and reporting; participate in periodic reviews of thematic and
geographical priorities of the Habitat III Secretariat.
- Acting as Certifying Officer within delegated authority for
designated programmes/ projects and ensure effective and efficient
utilization of project resources.
- Contributing to identifying and introducing improvements to
administrative and financial procedures, systems, and practices in
close coordination with the UN-Habitat Office of Management.
- Facilitating the recruitment, procurement and financial requests,
and ensuring compliance to policies, guidelines and operating
procedures for efficient and effective delivery of programme management
services.
- Coordinating with donor representatives, project staff and other
partners on financial and administrative matters related to programme/
project initiation and implementation.
- Providing inputs to the drafting of MOU’s and Agreements as part of the support provided to the substantive officer.
- Contributing to the delivery of results in an effective and efficient manner.
- Performing other duties as required.
Work implies frequent interaction with the following:
Counterparts, senior officers and technical staff in UN-Habitat, UNON
and UN funds, programmes and other UN specialized agencies,
representatives and officials in national and local governments, non
governmental organizations and consultants.
Results Expected: Effective management of
programme/ project resources, timely and effective provision of
administrative and financial support services, thorough review and
analysis of disbursement requests, accurate monitoring and reporting of
financial transactions, well-formulated budget proposals and
revisions, and consistent application of the UN financial regulations
and rules.
COMPETENCIES
Professionalism: Knowledge and understanding of
theories, concepts and approaches relevant to financial and project
management. Ability to identify issues, analyze and participate in the
resolution of issues/problems. Ability to conduct data collection
using various methods. Conceptual analytical and evaluative skills to
conduct independent research and analysis, including familiarity with
and experience in the use of various research sources, including
electronic sources on the internet, intranet and other databases.
Ability to apply judgment in the context of assignments given, plan own
work and manage conflicting priorities. Shows pride in work and in
achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional
rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring
the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; places
team agenda before personal agenda; supports and acts in accordance
with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and
accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that
are consistent with agreed strategies; identifies priority activities
and assignments; adjusts priorities as required; allocates appropriate
amount of time and resources for completing work; foresees risks and
allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
Accountability: Takes ownership of all
responsibilities and honors commitments; delivers outputs for which one
has responsibility within prescribed time, cost and quality standards;
operates in compliance with organizational regulations and rules;
supports subordinates, provides oversight and takes responsibility for
delegated assignments; takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable.
QUALIFICATIONS
Education: Advanced university degree (Master’s
degree or equivalent) in Business, Public Administration, Management,
Finance, or Accounting. A first-level university degree in combination
with relevant qualifying experience may be accepted in lieu of the
advanced university degree. A professional qualification like CPA or
Chartered Accountant would be an advantage.
Experience: A minimum of five years of progressive
experience in project or programme management, administration,
financial management, or related area.
Language: Fluency in one of the working languages of
the UN Secretariat, English, Spanish or French (both oral and written)
is required; knowledge of the other is desirable. Knowledge of another
UN official language is an advantage.
Other skills: Knowledge of basic computer programs such as Word, Spreadsheet, email and internet search functions.
Remuneration
See UN website http://www.un.org/Depts/OHRM/salaries_allowances/index.html
Applications should include:
- Cover memo (maximum 1 page)
- CV in the PHP format, accessible through the INSPIRA
website (inspira.un.org) Please note, if using INSPIRA for the first
time, you need to register in order to activate your account, which
will allow you to log in and create a personal History Profile.
- The PHP should be attached to the application as a PDF file.
All applications should be submitted to: Ms. Brenda Gacheru
UN-Habitat
P.O. Box 30030
Nairobi, Kenya
Email: mailto:Brenda.gacheru@unhabitat.org
Deadline for applications: 7 March 2014
UN-HABITAT does not charge a fee at any stage of the
recruitment process. If you have any questions concerning persons or
companies claiming to be recruiting on behalf of these offices and
requesting the payment of a fee, please contact: mailto:recruitment@unon.org
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