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Post
title
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Culture progamme assistant
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Unit
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Culture Sector
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Duty
station
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UNESCO Office in Nairobi
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Grade
and Type of Contract
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L-5 (CLT/PAST) – 8-9 months
with possibility of renewal
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Closing
date
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Thursday, 17 March
2013
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Purpose
of post
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Under the
overall direction of the Director of the UNESCO Regional Office for Eastern
Africa (hereafter referred to as the UNESCO Nairobi Office), and the direct
supervision of the Programme Specialist for Culture, the incumbent will serve
as Culture Programme Assistant to provide broad based support to the Nairobi
office culture unit in projects and activities carried out throughout the 13
countries in East Africa (both Anglophone and francophone) with which the
office deals.
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Responsibilities
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1. Assist with the
preparation and the follow-up of contracts on the basis of the documents
provided by programme specialists (input in SharePoint and internal on-line
systems), draft amendments, liaise with the contractors, prepare dossiers for
payments, etc.
2. Assist
with the creation, review and delivery of documents (correspondence, memos,
reports, etc.), liaise with central services for translation, printing, etc.
Conduct research, collect and compile information, prepare presentations (MS Power Point).
3. Budgetary and financial follow-up:
regular updates on the expenditure carried out on the basis of the project
documents; participation in the development of financial reports, preparation
and follow-up of the budget revision requests.
4. Assist with the
organization and coordination of missions and meetings (workshops,
conferences, travel arrangements for staff and participants, and other).
Prepare working documents, logistical support, communicate with the
participants and participate in meetings with or on behalf of the programme
specialist if needed.
5. Perform other duties as may be required by the
Culture Unit.
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Profile
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·
Education: At least a University undegraduate
diploma. Any training in project
management is desirable. Experience:
Good knowledge of the UN system
- at least 5 years of experience supporting project implementation
activities within the UN system.
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Good knowledge and experience with software
such as Power Point, MS Word, MS Excel.
·
Excellent organisational skills – ability
to foresee possible project implementation challenges in time to propose
solutions and avoid delays.
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Fluency in English and in French (writing,
reading).
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How to apply
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Candidates
send their applications to nairobi.recruitment@unesco.org
(under the subject line, please
mention ‘Application for the post of Culture
programme assistant.’
The
application should consist of Curriculum Vitae, a most recent photograph and
a covering letter explaining your suitability and motivation for the post.
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UNESCO is committed to gender
equality in its programming and to gender parity within the Organization.
Therefore, women candidates are
strongly encouraged to apply.
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