Country Associate - Istanbul

Summary of Key Functions:

Provides support to the team’s proactive and targeted representation & coordination functionEnsures CO portfolio management support, including crisis Provides support to CO planning,  evaluation,  monitoring and reporting activities Provides programme and administrative support to the Country Operations Support Team and  Regional Hub DirectorateProvides support  in  creation of strategic partnerships and  implementation of  resource mobilization strategy and facilitation of knowledge building and knowledge sharing

1. Provides  support to the team’s  proactive and targeted representation and coordination function

Support in conduct of desk research,  tracking emerging and evolving crisis and complex development situations, compiling information for UNDP programming;Support in the preparation of briefing notes on all CO, sub-regional and regional aspects, particularly ahead of crisis coordination meetings.  Helps in the preparatory activities and Support in the preparation of  minutes from the meetings and follow-up on action points with all relevant stakeholdersHelps collect required information and inputs into internal briefings, position options and corporate internal papers 

2. Provides support to targeted and aligned CO portfolio management, including crisis

Support to improved alignment of CO programmes with corporate and regional priorities, offering by compiling information from other country programmes, evaluations, performance analytics, and other available sources of lessons learnedSupport in providing monitoring data on country programme and project performance to inform RBx management decision in preparing for or responding to crisis situations and for inputs to briefing notes on country-level crisis with up to date information for HQ meetings;Assistance to the follow up on performance indicators/success criteria, targets and milestones, preparation of reports.Programmatic and operational support to the team during the preparation and implementation of programme cyclesAssistance in financial monitoring of country office core and non-core resources, developing and updating databases and producing reports on the current and projected financial status and liaising with the respective HQ units as necessarySupports the country offices on finance, programming and other issues by providing recommendations, information, and follow-up supportLiaison with the COs and other HQ Units and assistance in the preparation of analysis reports on aggregate databases on ROARs, CPAP/AWP, GLOC status and host country contributions, cost recovery, programme advance authorizations, and administrative issues for the division

3. Provides support to CO planning,  evaluation,  monitoring and reporting activities

Support to the Country Operations Support team in its CO programming function Assistance in sharing the Bureau’s newly developed policies and priorities with the CO leadership, disseminating corporate analysis on sub-regional trends, and providing first level of oversight of compliance with corporate programme management standards. In close coordination with the Planning and Operations Team, helps ensure monitoring of CO operational, financial performance and efficiency, and timely implementation of audit recommendations, identifying issues and/or delays and escalating concerns to Country Advisor Assistance in consolidating all CO managerial performance information to facilitate effective and efficient corporate oversight functions. 

4. Provides programme and administrative support to the Country Operations Support Team and  Regional Hub Directorate

Assistance in research and preparation of thematic reports, meeting briefs, and financial data on countries of the region for the analysis and reporting requirements of the Country Operations Support Team and Regional Hub Directorate Maintains and disseminates information on corporate programme and operational policies and proceduresSupports team’s activities, at the programmatic, operational and logistical level in organizing conferences on behalf of the Country Operations Support Team.Maintaining contacts with other UNDP/UN HQ units, other UN Agencies, government offices, and donors about country programmes and activities, cost-sharing, trust funds, and reporting, to assist in fulfilling the "one-stop-shop" function of the divisionCompilation and dissemination of country office publications and reports and maintaining and disseminating a record of country office publishing plans and achievementsProvides support for visits to country offices by Regional Hub Directorate and Country Operations Support Team staffServes as back-up for the other support staff in the Regional Hub  when they are out of office on leaveProper control of the supporting documents for payments, review of NEX projects Financial Reports.Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in AtlasTimely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

5. Provides support  in  creation of strategic partnerships and  implementation of  resource mobilization strategy and facilitation of knowledge building and knowledge sharing 

Collection and assistance in analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.Tracking and reporting on mobilized resources.Organization of trainings for the operations/projects staff on programme.Synthesis of lessons learnt and best practices in programmeSound contributions to knowledge networks and communities of practice. 

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda

Identifies relevant information for advocacy for a variety of audiencesMakes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts

Results-Based Programme Development and Management

Provides information for linkages across programme activities to help identify critical points of integrationProvides information and documentation on specific stages of projects/programme implementationParticipates in the formulation of project proposals

Building Strategic Partnerships 

Analyzes general information and selects materials in support of partnership building initiativesMaintains databases of donor informationTracks and reports on mobilized resources

Innovation and Marketing New Approaches

Documents and tracks innovative strategies/best practices/new approachesTracks bottlenecks, problems and issues, and proposes solutionsResponds positively to new approaches

Resource Mobilization 

Maintains information/databases on potential and actual donorsMaintains database of project filesProvides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Researches best practices and poses new, more effective ways of doing thingsDocuments innovative strategies and new approaches

Job Knowledge/Technical Expertise

Understands the main processes and methods of work regarding to the positionPossesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasksIdentifies new and better approaches to work processes and incorporates same in own workStrives to keep job knowledge up-to-date through self-directed study and other means of learningDemonstrates good knowledge of information technology and applies it in work assignmentsDemonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiencesMaintains a network of contacts in the media and civil society, for use in UNDP’s advocacy efforts

Client Orientation

Reports to internal and external clients in a timely and appropriate fashionOrganizes and prioritizes work schedule to meet client needs and deadlinesEstablishes, builds and sustains effective relationships within the work unit and with internal and external clientsResponds to client needs promptly

Core Competencies:

Demonstrating/safeguarding ethics and integrity  Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-controlManaging conflictLearning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

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