AMERICAN EMBASSY NAIROBI VACANCY ANNOUCEMENT

 

                                                            PLEASE TAKE THIS NOTICE HOME

VA-34-14                                                                                                                    March 17, 2014

Open to:         All Interested Candidates

Position:         Human Resources Clerk

Opening:        March 19, 2014

Closing:          April 2, 2014

Work Hours: Full-time; 40 hours/week

Salary:            Not-Ordinarily Resident: Position Grade: FP-9

Ordinarily Resident: Position Grade: FSN-305-5

(A higher step and salary may be granted based on superior qualifications).

The Human Resources Office has an opening for the position of Human Resources Clerk.  The position will be available immediately.

 

Basic Function:

Serves as HR Clerk with primary responsibility of managing section’s reception – thus serves as section point of contact for general information and referral.  Serves as the Mission’s coordinator for LE staff warden systems. 

Qualifications Required:

NOTE:  All must address each selection criterion detailed below with specific and comprehensive information supporting each item.

à        Completion of secondary school is required. 

à        Two years progressively responsible clerical experience utilizing basic office procedures is required.

à        Level III English ability is required and Level III Kiswahili ability also required.

Other Criteria

à        Must have good working knowledge of correspondence and general clerical procedures.

à        Must be able to communicate with all levels of staff and make appropriate recommendations and referrals. 

à        Must be able to use Microsoft applications, including Outlook email and calendar, MS Word and Excel.

Selection Process:

WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (AEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE.  THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATE ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION.

Additional Selection Criteria:

à        Applicants must be eligible for appointment under host government laws and regulations.

à        Current employees serving a probationary period are not eligible to apply.

à        Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

à        Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

à        Management will consider nepotism/conflict of interest, budget, and visa status in determining candidacy.

à        Applicants must be available for an interview and for proficiency testing as required by the selecting official. 

 

 

To Apply:

Interested candidates for this position must submit their application to the following for consideration of the application:

Effective October 1, 2011, Human Resources Office will only accept applications received from the on-line recruitment service “My Jobs in Kenya” for positions that are available.

This will be accessible at this link: http://americanembassy.myjobsinkenya.com

1.  Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

2. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

 

 

The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment

in Employment to all people without regard to race, color, religion, sex, national origin,

age, disability, Political affiliation, marital status, or sexual orientation.  The Department of

State also strives to achieve equal employment opportunity in all personnel operations

through continuing diversity enhancement programs.

 

The EEO complaint procedure is not available to individuals who believe they have been

denied Equal opportunity based upon marital status or political affiliation.  Individuals

with such complaints should avail themselves of the appropriate grievance procedures,

remedies for prohibited personnel practices, and/or courts for relief.

 

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Cleared: ABond

DEFINITIONS

This diagram demonstrates how an Appointment Eligible Family Member (AEFM) is also a U.S.- citizen Eligible Family Member (USEFM) as well as an Eligible Family Member (EFM).

1.  Eligible Family Member (EFM):  An individual related to a U.S. Government employee in one of the following ways:

• Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
• Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support.  The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
• Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
• Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

2.  U.S. Citizen Eligible Family Member (USEFM):  For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:

• U.S. Citizen; and,
• EFM (see above) at least 18 years old; and,
• Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:

1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.

3.  Appointment Eligible Family Member (AEFM):  EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment: 

·         Is a U.S. citizen; and

Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and

Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and

Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan.

Does not receive a Foreign Service or Civil Service annuity

4.  Member of Household (MOH):  An individual who accompanies a  direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan.  An MOH is:

• Not an EFM; and,
• Not on the travel orders of the sponsoring employee; and,
• Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.

A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member.  A MOH does not have to be a U.S. Citizen.

5. Not Ordinarily Resident (NOR) – An individual who:

• Is not a citizen of the host country; and,
• Does not ordinarily reside (OR, see below) in the host country; and,
• Is not subject to host country employment and tax laws; and,
• Has a U.S. Social Security Number (SSN). 

NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

6. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who:

• Is locally resident; and,
• Has legal, permanent resident status within the host country; and,
• Is subject to host country employment and tax laws. 

EFMs without U.S. Social Security Numbers are also OR.  All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP).