| Remuneration: |
| Depending
on professional background, experience and family situation, a
competitive compensation and benefits package is offered. More Info... |
| United Nations Core Values : Integrity, Professionalism, Respect for Diversity |
| Responsibilities: |
Background:
The United Nations Environment Programme (UNEP) is the United Nations
system's designated entity for addressing environmental issues at the
global and regional level (www.unep.org). Its mandate is to coordinate
the development of environmental policy consensus by keeping the global
environment under review and bringing emerging issues to the attention
of governments and the international community for action. This position
is located in the UNEP/Office for Operations at the Nairobi duty
station. Under the direct supervision of the Finance Officer, the
incumbent will perform the following functions:
Budget:
•Generates budgetary or peacekeeping financing reports, including
statistical/financial data for tables, charts and spreadsheets using
office software and templates.;
•Amends, rearranges and edits statistical tables. Ensures that
departments/offices submitting documents/reports have provided the
necessary printing forms and diskettes to adhere to established
guidelines. Makes necessary follow-up with client departments on the
above.;
•Liaises with editorial control over printing specifications of
electronic tables, timeliness of publications, translation and
completeness of submissions, particularly of performance reports;
•Monitors electronic transmissions of documents (local and overseas) and
determines appropriate recipients within the Division or Department;
•Produces layouts of annexes to the budget and overview tables to conform to specifications in the programme budget;
•Summarizes, through statistical tables, all departmental proposals
reflecting budgetary and programmatic changes, retrieving information
from different updated tables from the Budget Information System and
compiles frequently updated reports;
•Takes note of approved appropriations and other data to be reflected in the draft report of the Fifth Committee;
•Updates monthly mission troop strength data and entry into the Division
database; follows-up with field missions on late submissions; generates
reports for files and payment annexes;
•Assigns sequential numbers to manually prepare allotment advices in
accordance with account type, i.e., programme budget, miscellaneous
(including working capital fund and revenue-producing activities) and
projects. Distributes allotment advices, as appropriate. Answers
inquiries;
•Obtains information from other offices, e.g., status of unpaid assessed
contributions or voluntary contributions to trust funds or special
accounts from Contributions Service, financial statements from Trust
Fund Unit.
Claims:
•Enters data into form letters, e.g. payment letters sent to Permanent
Missions for troop cost reimbursement, memoranda to Accounts Division
transmitting certified claims for contingent-owned equipment and
self-sustainment and facsimiles sent to field missions to confirm the
electronic transmission of allotment advices and staffing
authorizations.
General:
• Maintains workload statistics for respective peacekeeping missions;
• Provides general administrative/secretarial support to the officers;
• Performs other relevant duties as required. |
| Core Competencies: |
•Professionalism: Knowledge of, and
ability to apply financial rules, regulations and procedures in the UN
environment. Ability to maintain accurate records, review and interpret a
wide variety of data. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines
and achieving results; is motivated by professional rather than personal
concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Commitment to
implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of
work.
•Communication: Speaks and writes clearly and effectively; listens to
others, correctly interprets messages from others and responds
appropriately; asks questions to clarify, and exhibits interest in
having two-way communication; tailors language, tone, style and format
to match audience; demonstrates openness in sharing information and
keeping people informed.
•Teamwork: Works collaboratively with colleagues to achieve
organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda
before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own
position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
•Planning and Organizing: Develops clear goals that are consistent with
agreed strategies; identifies priority activities and assignments;
adjusts priorities as required; allocates appropriate amount of time and
resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently. |
QUALIFICATIONS
|
| Education: |
| Completion of Secondary School is
required. Supplementary training in finance, budget, accounting,
administrative services or related area is desirable |
| Work Experience: |
| A minimum of 4 years xperience in finance, budget, accounting, administrative services or related area is required. |
| Languages: |
| English and French are the working
languages of the United Nations Secretariat, For the post fluency in
oral and written English is required. Knowledge of another UN official
language is an added advantage. |
| Other Desirable Skills: |
| None |
 |
The United Nations shall place no
restrictions on the eligibility of men and women to participate in any
capacity and under conditions of equality in its principal and
subsidiary organs. (Charter of the United Nations - Chapter 3, article
8).
The United Nations Secretariat is a Non-Smoking Environment. English
and French are the two official working languages of the United Nations.
UNEP,UNHABITAT and UNON do not charge a fee at any stage of the
recruitment process. If you have any questions concerning persons or
companies claiming to be recruiting on behalf of these offices and
requesting the payment of a fee please contact Recruitment@unon.org
ONLY applications to specific VAs will be considered, general applications should not be sent. |
How to apply:
1. All applicants must indicate the following on their applications;
Vacancy Notice Number
Functional title of the post
Attach an up-to-date CV, United Nations P-11 form or United Nations
Personal History Profile (PHP)
2. Due to the volume of applications received, receipt of offline paper applications cannot be acknowledged individually.
3. UN staff
members must attach copies of their last two Performance Appraisal
System (PAS) evaluation & Fact Sheets to their applications.
4. Applications received after the deadline [closing date] will not be considered.
5. There is no application, processing or other fee at any stage of the process.
All applications should be submitted either by post, e-mail or fax.
By Post
The Chief, Classification and Recruitment Section
Human Resources Management Service
United Nations Office at Nairobi (UNON)
P.O. Box 67578 00100
Nairobi, Kenya |
By Email
By Fax
Special Notice
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PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED
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