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Food and
Agriculture Organization of the United Nations
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Vacancy Announcement No: FAO/19/2015
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Issued on: 22 June 2015
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Deadline
For Application: 05 July 2015
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Position Title:
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Operations Assistant (M&E Sector)
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Grade Level: SC4
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CONTRACT TYPE:
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Service Contract
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Duty Station: Nairobi,
Kenya
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Organizational Unit:
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FAO-Somalia
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Duration: 3 months with possibility of extension
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Eligible Candidates:
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Kenyan nationals only
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Anticipated start date:
Immediately
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GENERAL
DESCRIPTION OF TASKS AND OBJECTIVES TO BE ACHIEVED
Under the overall supervision of the Officer in Charge
(O.I.C.) FAO Somalia and the direct supervision of the M & E Sector Coordinator,
the Operations Assistant will provide administrative and operational support in
the formulation and implementation of the field programme at country office
level. In particular (s)/he will;
·
Prepare from drafts
provided, administrative and operational project documents and reports.
·
Maintain up-to-date basic
records required for project implementation, and reference records on
directives and procedures relating to field operations work; reconcile
operational records with other corporate records of the organization regarding
personnel, budget, training, purchases, contracts and reports.
·
On instruction of the
supervisor, prepare a broad variety of administrative actions necessary for the
timely implementation of projects, including recruitment actions, travel
requests, briefing schedules and procurement of equipment, works and services
as well as partnership agreement (LOA and PA).
·
Liaise with field staff,
HQs, Public Administrations, NGO, Counterparts on all administrative and
operations matters as requested.
·
During the absence of the
direct supervisor, take appropriate action in the day-to-day work related to
project activities in line with the approved work plans and brief the direct
supervisor on return.
·
Review incoming mail and
identify action to be taken; prepare replies on routine operational matters.
·
Perform other related
duties as required.
Minimum
requirements
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Education:
Completion of Secondary school education,
competition of a general administration course will be an advantage.
Work Experience:
Minimum of 3 years of relevant operations/ administrative
experience in implementation of larger programmes or projects.
Technical
Competencies
Relevant work experience in international development contexts,
particularly complex environments.
Languages:
Working knowledge (level C) of the FAO official language used for
communication within the country (English, French or Spanish) and working
knowledge of the local language(s) is required.
IT Skills:
Ability to effectively use standard office software, such as MS Office
(Windows, Word, Outlook, Excel, Exchange) etc. Ability to use accounting
software and other information systems and databases to insert data, make
enquiries, retrieve/define ad hoc reports and analyses and edit results in
appropriate format.
Office Management Skills:
Systematic, well-structured and efficient approach to work
assignments. Analytical ability, accuracy and consistency. Exercise diligence
and care in dealing with records and expenditures.
Interpersonal Communications and Teamwork Skills:
The incumbent must possess a cooperative
spirit, flexibility and openness to work in an international environment.
Tact and courtesy. Ability to establish and maintain effective working
relationships with people of different national and cultural background. ____________________________________________________________________________________________
TO APPLY:
Interested
applicants are required to submit (1) a covering letter, (2) detailed
Curriculum Vitae and (3) Personal Profile form (PPF)
from FAO iRecruitment. To create the PPF, please follow the instructions
available at: http://www.fao.org/employment/irecruitment-access/en/ In
order for your application to be properly evaluated, please ensure that all
sections of the on-line profile are completed.
Please send your application to HR-Somalia@fao.org quoting the Position Title and Vacancy
Announcement No. “Operations Assistant FAO 19
2015” in the subject heading.
Applications received after the
closing date and
applications without all the specified/ required documents will
not be given consideration. Only short listed candidates will be contacted.
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