Job Title:Executive Correspondence Management Analyst
Department:Department Of Energy
Agency:Department of Energy
Job Announcement Number:DOE-HQ-MA-15-00381-MP
$52,146.00 to $98,305.00 / Per YearThursday, October 2, 2014 to Friday, October 17, 20142 vacancies in the following location:Washington DC, DC
Current Federal employee with competitive statusFormer Federal employees with reinstatement eligibilityCTAP/ICTAP eligiblesVeterans with VOW, VEOA or VRA eligibilityThose eligible under an OPM interchange agreement or special appointing authorityThis position is also being advertised to all U.S. citizens via Delegated Examining procedures. The announcement number is: DOE-HQ-MA-15-00381-CR
This position is located in the Office of Management's, Office of the Executive Secretariat.
The Office of the Executive Secretariat manages the Department’s top-level written communications, such as letters, information, action, and decision memos, and Congressional Reports. These form a key component of the Department's interaction with the White House, Congress, other governmental agencies, and the public. Every communication that leaves DOE is an opportunity to promote this Department's and this Administration's strategic mission. Items that are well written, responsive, and timely reflect well on DOE.
A successful candidate in this position will have an intimate knowledge of DOE programs and activities to provide a liaison between the Secretary, Deputy Secretary, Under Secretary, Department Staff Offices, and other key officials within and outside of the Department regarding a wide range of decision documents, correspondence, technical documents, etc.
You must be a United States Citizen.This employer participates in the e-Verify program.Males must abide by Selective Service registration requirements.As an Executive Correspondence Management Analyst, you will:
Ensure that documents, papers, and correspondence forwarded for signature within the Office of the Secretary adhere to the standards set forth by the Department;Review and analyze documents to ensure that views of all parties involved have been fully and adequately considered, resolved, addressed, and incorporated;Ensure all correspondence packages are well organized and communicate the required information concisely, logically, and completely;Provide guidance to program offices on formats and editorial policies of the Executive Secretary's Office;Monitor, update and maintain suspense tracking systems for correspondence;Determine pertinent information needed by analysis of various reports, studies, schedules, surveys and other record material;Develop and recommend changes needed in program objectives, emphasis and operating procedures; andWrite correspondence and other documents for approval by the Secretaries of Energy and/or their staffs, as needed.Performs other duties as assigned.
SPECIALIZED EXPERIENCE REQUIREMENTS
At the GS-9: You must meet the requirements of the position based on education, specialized experience or a combination of both.
Education : Master's or equivalent graduate degree (such as an LL.B.); OR 2 full years of progressively higher level graduate education leading to such a degree.
Or
Specialized Experience: One year of specialized experience equivalent to the GS-7 level. Specialized experience is defined as:
1. Assisting with the review of correspondence packages submitted for signature.
2. Interacting with executive level staff.
3. Monitoring suspense tracking systems for correspondence.
At the GS-11: You must meet the requirements of the position based on education, specialized experience or a combination of both.
Education: A Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related;
OR
Specialized Experience: One year of specialized experience equivalent to the GS-9 level. Specialized experience is defined as:
1. Reviewing and editing correspondence packages submitted for signature.
2. Interacting with and providing assistance to executive level staff and program offices.
3. Monitoring, updating and maintaining suspense tracking systems for correspondence.
At the GS-12 level: Education cannot be substituted for experience. You must have one year of specialized experience equivalent to the GS-11 level. Specialized experience is defined as:
1. Writing, analyzing, reviewing and editing correspondence packages submitted for signature.
2. Interacting with and providing guidance to all levels of executive staff within and outside of the Department and program offices.
3. Assigning correspondence and documents to the appropriate offices and/or personnel for response.
4. Monitoring, updating and maintaining suspense tracking systems for correspondence.
Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!
Knowledge and skill in applying analytical and evaluative methods and techniques to documents received for review and analysis prior to forwarding for signature.Knowledge of DOE regulations and procedures concerning executive correspondence to evaluate completeness for signature packages.Knowledge of DOE programs and operations.Ability to identify major policy, political and other sensitive issues, foreign and domestic issues, and other high level activities.Ability to prepare, edit, and review correspondence.Ability to interact with DOE senior executives and staff orally and in writing."Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.
CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.
You must meet all qualifications and eligibility requirements by the closing date of this announcement.
EDUCATION:
You must provide documentation supporting any education claims in your application.
Education must be obtained from an accredited institution recognized by the U.S. Department of Education.
Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.
OTHER REQUIREMENTS:
Eligible candidates for this position must be able to obtain and maintain a DOE Q clearance.
The duties and responsibilities of this position require that the incumbent have access to documents and/or material containing Secret Restricted Data which are related to sensitive issues. Therefore, the position demands the highest degree of public trust and requires that the incumbent possess a DOE "Q" Clearance.
The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualifications necessary for this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.
We will also verify that you are eligible for Merit Promotion positions by reviewing your previous Federal employment to ensure you meet Time-in-Grade requirements. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.
If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
To preview questions please click here.
For the security of you and your information, our application tracking system will time-out if you are inactive for a certain period of time. If you are responding to long answer questions, you may likely hit this time-out while you are typing. Therefore, we highly recommend that you view the applicant assessment questions before you apply. Complete your responses to any essay questions in a file on your computer before you start the application process. That way, all you need to do is copy and paste the prepared responses into each field.
Steps to submit a complete application:
You must have an active USAJOBS account and be logged in.You must have a completed resume associated with your USAJOBS account. Please note that some DOE offices do not accept uploaded resumes and instead require that you have a completed resume within your USAJOBS profile using the Resume Builder.Once you are logged in and all of your application materials are ready, click on the 'Apply Online' button to get started.You will be given the option to include your resume, documents, and demographic information from your USAJOBS profile. You will then be transferred to the Department of Energy's application tracking system. If you select documents from your USAJOBS account, you MUST complete the download process in a later step or your USAJOBS documentation WILL NOT be transferred! See Step 6.You must respond to all applicant assessment questions, carefully following all instructions provided.You will then be asked to upload additional supporting documentation. If you selected documents from USAJOBS prior to being transferred to our application system (Step 4), you will need to click the "USAJOBS" link to complete the transfer process. These documents ARE NOT automatically transferred! It is ultimately your responsibility to make sure all required documents are either faxed, uploaded, or transferred from USAJOBS successfully. If you are unsure that your documents went through, please contact the HR Specialist listed on the announcement BEFORE the vacancy closes.IMPORTANT: In the final step of the application process you will be shown a copy of your resume and all the information you entered during the application process. You must click the 'Finish' button at the bottom of this final page and receive confirmation that your application has been received. If you do not click 'Finish', your application will not be received!If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
Steps to modify or withdraw your application:
Return to USAJOBS and log in to your account.In the "My Account" screen, click "Application Status" in the left-hand column.You will see a table list of all the jobs you've applied to, click on the title of the application you want to modify.If the announcement is still open the button which normally says "Apply Online" will instead say "Edit Application", click that button. (If you want to withdraw your application from consideration after the closing date, contact the HR Specialist listed on the announcement.)You will be directed back to DOE's application tracking system where you can make changes, or you can click "Withdraw Application" to remove your application from being considered.NEED HELP?
If you experience any difficulties with the application process (anything after you have clicked the 'Apply Online' button), please contact the HR Office listed on this announcement between normal business hours. If you are receiving any kind of error message, please be ready to provide a screenshot or at a minimum, the error message text and number.If you are having trouble with USAJOBS (searching for jobs, account password/profile issues, or Resume Builder help, please visit the USAJOBS Resource Center or e-mail USAJOBS3.0@opm.gov. Regretfully, DOE cannot resolve issues with your USAJOBS account. We regret that we are unable to support any issue with USAJOBS, as this service is maintained by the Office of Personnel Management exclusively.If you are experiencing a significant hardship which hinders your ability to apply online please contact the HR Office listed on this announcement during normal business hours to discuss your situation.
Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants.
If you are unsure, click the link for each document type to read more.
ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube. Most DOE offices will allow you to submit a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). However, some offices may require the USAJOBS resume format. You will be notified at the time you click 'Apply Online' which is required. It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.
Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action).
To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
Full position title;appointment type;occupational series;pay plan, grade, and step;tenure code; andservice computation date (SCD).Displaced Federal employees: You will need to submit documentation verifying your involuntary separation and CTAP/ICTAP status. Please see the OPM Guide to Career Transition for more information.
Veterans: veteran eligibility documentation (DD-214, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency which will allow you to apply under the (Veterans Opportunity to Work) VOW to Hire Heroes Act of 2011.
Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.
In addition to changing your status online, we will send you e-mail notifications at each major step in the process, to include: application received, eligible or not eligible, referred or not referred, selected or not selected.
View the original article here
This post was made using the Auto Blogging Software from WebMagnates.org This line will not appear when posts are made after activating the software to full version.
No comments:
Post a Comment