Secretary HOUSTON, TX

Job Title:Secretary

Department:Department Of Veterans Affairs

Agency:Department of Veterans Affairs - Agency Wide

Job Announcement Number:JP-15-HRW-1235279

$39,750.00 to $51,669.00 / Per YearFriday, October 10, 2014 to Friday, October 31, 2014Full Time - Agency Employees Only1 vacancy in the following location:
Houston, TX
Current Permanent employees of the Michael E. DeBakey VAMC including: all OPCs, VET Centers, HNC, VISN 16 Purchasing and Contracting employees and employees of the VCS who are on a permanent appointment of at least 90 days or more.

The selected incumbent will work in a full time position as a Secretary in the Patient Access Center at the Michael E. DeBakey VA Medical Center, Houston, Texas

 Vacancy Identification Number (VIN) 1235279    

OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.  For more information on the Department of Veterans Affairs, go to http://federalgovernmentjobs.us/redirect.html?url=104116116112058047047119119119046118097099097114101101114115046118097046103111118047

VA encourages persons with disabilities to apply.

You must be a current permanent employee of the Michael E, Debakey VAMCYou must submit your most recent NON-AWARD, SF-50You must meet Time in grade.This vacancy is a full-time position, located in the Patient Access Center. The incumbent serves as the Secretary to the Manager of the Patient Access Center receives telephone and personal callers, screens requests according to priority and refers to appropriate sources; duties also include but are not limited to:

·         personally handles routine matters not requiring technical knowledge and refers technical matters to  persons having responsibility for such;

·         maintains calendar for the Manager Patient Access Center and keeps supervisor informed of    changes in appointments or schedule;

·         receives incoming mail and routes to appropriate staff; takes minutes at various meetings and    conferences;

·         types correspondence, reports, memos for staff members from either transcribing from own notes, dictating equipment or handwritten drafts; maintains suspense records on all correspondence and action documents and follows up to ensure timely reply;

·         reads directives and instructional material pertaining to administrative practices and clerical procedures in order to be aware of new or revised procedures;

·         maintains complete administrative filing system;

·         assembles statistical and narrative data from files for preparation of various reports; maintains fund control for the Patient Access Center;

·         arranges for meetings, seminars, conferences to include reserving meeting rooms; uses word processing software and printing equipment to create documents; transcribes various correspondence and reports from handwritten drafts or voice recordings;

·         provides administrative support as directed to the various sections of the Patient Access Center (i.e. Eligibility, Pre-Registration, Patient Travel etc.) in support of departmental goals and objectives;

·         performs various other related duties as assigned.

Work Schedule: Monday - Friday 7:30 a.m. - 4:00 p.m.
Position Description Title/PD#: 7570-O

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Specialized Experience: 

Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-5) in the normal line of progression for the occupation in the organization. 

There is no educational substitution for the GS-6 level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).  Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.  You will receive credit for all qualifying experience, including volunteer experience.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.  You can verify your education here: http://ope.ed.gov/accreditation/.   If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Physical Requirements: Light lifting (under 15 lbs); Light carrying (under 15 lbs); Walking (1 hr); Kneeling and/or Bending (1 hr).  The work of this position is primarily sedentary however the work performed requires some walking, standing, bending, and carrying of light items such as file folders and papers.

Time-in-grade: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements For a GS-6  position you must have served 52 weeks at the GS-5 level. 

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

You will be rated on the following competencies based on your application for this position.

Competency 1 – Ability to organize effectively the flow of clerical processes in an office, including knowledge of VA policies and procedures regarding Program functions such as filing, reports, correspondence, and timekeeping.Attention
Competency 2 - Skill in operating a personal computer, including knowledge of DHCP, time and attendance (timekeeping), word processing, spreadsheets, databases, electronic mail, and various other data/information retrieval systems.
Competency 3 - Knowledge of grammar, spelling, capitalization, and punctuation, and the skill in typing and transcription, to prepare and edit correspondence, minutes, and reports (including typing speed of at least 40 words per minute).

Competency 4 - Ability to communicate effectively orally with people from diverse backgrounds.

Competency 5 - Ability to communicate effectively in writing with people from diverse backgrounds.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 90 or more before any Veterans preference points) for this vacancy. Information on about CTAP eligibility is on OPM's Career Transition Resources website.

This job opportunity announcement may be used to fill additional vacancies.

All applicants are encouraged to apply online.

To apply for this position, you must complete the View Occupational Questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Friday, October 31, 2014 to receive consideration.

1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

2. Click Submit My Answers to submit your application package.  

NOTE:  It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.  

To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

All applicants are required to submit the following supporting document type(s):
·Other Veterans Document
·SF-50 Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
·Cover Letter
·Other
·Resume

Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees).  You will not be contacted for additional information.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.  Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application checklist or visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

Faxing Applications or Supporting Documents:  You are encouraged to apply online.  Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options.  The Vacancy ID of the job opportunity announcement is 1235279.

NOTE:  If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.

After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. 

We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined.

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