The main purpose of the evaluation is to assess the outputs and results achieved by the AE project and explore future scope an opportunity for further action.
Specific Objectives:
The specific objectives of this Mid-Term Evaluation are to assess, and make recommendations with regard to, the following:
1. Continued project relevance, i. e. , are the project outcomes consistent with the national priorities; have the requirements of aid effectiveness support changed since the start of the project, in particular considering the conceptual evolution from ‘aid effectiveness’ to ‘development effectiveness’; does the project still offer the right scope of support.
2. Efficiency and cost effectiveness: the extent to which best value-for-money has been obtained (results delivered vs resources expended), which risks do the investments face;
This includes,
* Assess programme’s financial management and procurement procedures including analysis of (i) budget spend vs planned, (ii) how value for money is achieved through effective procurement and contracting (iii) whether the project is on track against financial forecasts
* Assess the relevance of various project activities and its bearing on the project’s objectives
* Review the importance and appropriateness of procurement and its use in achieving the project’s objectives
* Assess the alignment of programme budget with the budget breakdown as agreed in the project document
* Assess time scale of the project and impact of the delay in project start up
* Assess how unfunded portion of the budget and any withdrawal of fund from co-funders affects the target of achievement of the project.
* Provide a clear plan for use of existing finances until the end of the programme.
* Review the reporting and M&E system of the project and provide suggestion how to make it simple, effective and standardized and possibly review it in view of the evolving project needs. Asses availability of evidence for project results
* Assessing the role of project partners 3. Project ownership at the national and local levels and stakeholder participation.
4. Results: Assess the performance of the project against its results and resources framework, log-frame. Assess the positive and negative, foreseen and unforeseen changes and effects driven by project-supported interventions. Results include direct project outputs, short-to-medium term outcomes and longer-term impact including national benefits, replication effects and other, local effects.
This includes,
* Check if the programme is on track to achieve outcomes, and determine if any adjustments need to be made
* during the remainder of the programme;
* Assess progress according to the annual work plans, risks and value for money.
* Make recommendations where appropriate to improve project performance;
* Assess progress against recommendations from previous reviews
* Assess and make any recommended changes for strengthened Results and Resource Framework and DFID
* logframe;
* Record programme innovation and lessons learnt 5. Project effectiveness: progress achieved to date against planned outputs and likelihood of achieving planned objectives. The extent to which the project has been carried out in line with the planned objectives and outcomes;
6. Sustainability: the likely ability of project-supported interventions to continue to deliver benefits for an extended period of time after completion. Assess project’s role in influencing wider policy at the national and international level.
Scope of work:
The national consultant will work with an international consultant. The consultants are expected to provide an independent evaluation of the performance of the Aid Effectiveness Project. The scope of the evaluation will include the period Sept 2011 to April 2014. The international consultant will be the team leader.
The output will be an evaluation report (no more than 25 pages) which outlines findings and recommendations with regard to the 7 evaluation objectives listed under “specific objectives’ above.
Methodology:
* Document review: Read key background documentation on Aid Effectiveness project. These documents include, inter alia: project document, agreement with co-funders, Revised TPP, Annual work plan and budgets, periodic reports, Annual Reports, Expenditure reports, minutes of LCG meetings, Minutes of Steering committee meetings.
* Consultation: Meet key stakeholders-including representatives from ERD and GoB; AE project management team, UNDP management; co-funders, other development partners, key CSO representatives.
* Guidelines: The IC will use UNDP guidelines for evaluations
* Present ‘Draft Report’ to AE project management, UNDP and co-funders for comments
* Integration of comments and submission of final report to ERD and UNDP Expected deliverables / outputs:
* Action plan/Work plan (day 3);
* Draft Evaluation Report (end week 2)
* Final Evaluation report (end of contract) The report should be logically structured, contain evidence-based findings, conclusions, lessons and recommendations, and should be free of information that is not relevant to the overall analysis.
The report will address the questions of the DFID annual review template where possible.
It should include a set of specific recommendations formulated for the project, and identify the necessary actions required to be undertaken, who should undertake those and possible time-lines (if any).
For this contract payments will be made as follows:
* 50% upon submission of draft report;
* 50% upon submission of final report, Evaluation Team Composition:
The consultants will report to the Government of Bangladesh, represented by the National Project Director, and UNDP, represented by the Assistant Country Director for Policy Support and Communication. The national project manager will function as a coordinator for this mid term evaluation. The NPD and the ACD will be responsible for reviewing the performance of the consultant and approve their deliverables.
A national consultant will work with an international consultant. The international consultant will be the team leader. The team leader will have overall responsibility for the delivery and quality of the evaluation products.
Time frame and deadlines:
The evaluation will take 20 working days, broken down as follows:
* Submission of detailed action plan (2 days)
* Desk Review/Documents Review (3 days)
* Meeting, consultation, interview with stakeholders (8 days)
* Preparation of draft report (4 days)
* Debriefing on draft report and finalization of evaluation report (3 days) Inputs:
UNDP will provide office space (no computer) and will also arrange various meetings, consultations, interviews and ensure access to key officials as mentioned in proposed methodologies. UNDP will bear the cost of such meetings.
Competencies
* Technical understanding of changing scenario of global aid architecture and development effectiveness agenda;
* Technical understanding of project management, life cycle of project and use of objectively verifiable indicators;
* Excellent communication, facilitation and analytical skills;
* Strong interpersonal skills;
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