* Prepare and update the project financial procedures manual that will ensure compliance with accounting policies and practices as stipulated in the Implementation manual of UN Assisted Programs for Project Implementation and financial management regulations/ procedures agreed for the project;
* Establish and maintain an integrated accounting system for all approved project activities to ensure smooth flow and constant availability of financial resources to the project and utilizing standard accounting procedures, which will ensure full documentation and recording of sources and uses of funds;
* Prepare annual work plans and budget in consultation with the CEO;
* Prepare, analyze and consolidate reports from Regions in accordance with agreed reporting schedules ensuring correlation between implementation progress and financial performance;
* Prepare project financial reports and funds request application for the replenishment of Designated Account, for submission to FEMSEDA;
* Maintain all accounting records and relevant books of account in line with approved accounting standards and in line with UNDP and Government regulations;
* Ensure prompt release of funds, once approved for project activities;
* Ensure that all accounting records are updated regularly;
* Ensure invoices submitted for payment are promptly attended to and processed;
* Prepare monthly bank reconciliations of all project accounts;
* Issue receipts, prepare payment vouchers and maintain cash records in accordance with accounting procedures;
* Manage the petty cash float and maintain petty cash book, ensuring that petty cash disbursements are appropriately and adequately documented;
* Liaise with external auditors and follow up on audit queries and recommendations in management letters;
* Prepare periodic reports (monthly, quarterly and annually) in the formats approved by UNDP;
* Any other duties assigned by the CEO and other tasks as the job role may demand from time to time.
Competencies
Corporate Competencies:
* Demonstrates integrity by modeling the UN’s values and ethical standards
* Promotes the vision, mission, and strategic goals of UNDP
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Functional Competencies:
Knowledge Management and Learning
* Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
* Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills Development and Operational Effectiveness
* Ability to provide analytical inputs to strategic planning, results-based management and reporting
* Ability to make the analysis of requirements and parameters provided in support of financial processes in the CO
* Ability to formulate and manage budgets, contributions and investments, and transactions; conduct financial analysis, reporting and cost recovery
* Good knowledge of accounting
* Ability to implement new systems and affect staff behavioral/ attitudinal change Management and Leadership
* Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
* Consistently approaches work with energy and a positive, constructive attitude
* Demonstrates good oral and written communication skills
* Demonstrates openness to change and ability to manage complexities
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