Re-advertisement: Project Manager - Support to Transitional Justice in Kosovo (STJ) Project - Prishtina

Prishtina, Kosovo, UN Administered TerritoryStarting Date :
(date when the selected candidate is expected to start)Duration of Initial Contract :Title:                              Project Manager
Project:                        ‘Support to Transitional Justice in Kosovo’
Department:               OHCHR/UNDP
Reports to:                  UNDP Governance Adviser
Level:                           SB4 (q3, q4, q5)
Organizational Context
Under the direct supervision of UNDP Governance Adviser, the Project Manager has the overall responsibility for achieving the project results (outputs) as defined in the approved project document and in the annual workplans through timely and quality implementation and monitoring. The Project Manager is supervising and leading the project staff. Provide leadership to the project team and outsources partners and contractors and build smooth relationship with partners.

Summary of functions: 

 Management of the project, implementing activities by mobilizing goods and services, in accordance with UNDP POPP and UNDP Kosovo Standard Operating Procedures Monitoring of progress and risks, ensuring that changes are controlled and problems addressed; Reporting on progress including measures to address challenges and opportunitiesSupport partnerships and advocacy activities at project level Ensure implementation of knowledge management activities

Management of the project, implementing activities by mobilizing goods and services, in accordance with UNDP POPP and the UNDP Kosovo Standard Operating Procedures:

Prepare annual project workplans and related sub-plans (procurement plan, quarterly plans if required, and others as necessary); Build, motivate and lead a high-performing project team; coordinate and supervise the work of the project personnel Ensure timely and good-quality implementation of workplan activities.Continuously monitor progress against the approved work-plan; identify changes in the external environment and promptly agree necessary solutions/actions ( ex. related to the planning and implementation of activities, need for new activities) with UNDP office and Project Board Mobilize personnel, goods and services, training and micro-capital grants to initiative activities, including drafting terms of reference and work specifications and overseeing all contractors’ work; Manage requests for the provision of financial resources by UNDP, through advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures); Monitor financial resources and accounting to ensure accuracy and reliability of financial reports; ensue preparation of budget revisions as necessary; follow up with UNDP programme associate and finance staff on issues. Coordinate an exit strategy at least 6 months ahead of the project closure date; ensure closure of the project is done according to the established proceduresGender sensitive response on dealing with the past and transitional justice issues while achieving the project results 

Monitoring of progress and risks, ensuring that changes are controlled and problems addressed; Reporting on progress including measures to address challenges and opportunities:

Monitor events as determined in the project monitoring schedule plan, and update the plan (in Atlas and off-Atlas) as required; Periodically update the project information Atlas Project Management moduleManage and monitor the project risks initially identified and submit new risks to the
project board for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log; Organize regular Board meetings and perform regular progress reporting to the project board as agreed to with the board; Prepare progress reports with the frequency and using the template recommended by the UNDP office. Submit the report to supervisor in the UNDP programme team for review and clearance, according to the agreed timetable. Share report with the project board.Ensure reporting to donor is prepared timely and the reports are meeting the standardsSupport the preparation of reviews and evaluations as defined in the project documentPrepare final project reports and papers

Support partnerships and advocacy activities at project level 

Be familiar with the activities of other development projects in the sector/area, establish contact and keep up-to date with their work Create and maintain partnerships with local institutions, private sector, and project target areasSupport the partnerships and advocacy activities agreed by the UNDP/OHCHR office in the area/sector covered by the project

Ensure implementation of knowledge management activities 

Regular exchange of information/experience with other projects, cross-learning and sharing results and good practicesEnsure the project has the required communication package and preparation, upon request of the UNDP office, of information materials for dissemination within UNDP globally and regionally, and to external stakeholdersCapture lessons learnt during project implementation – a lessons learnt log can be used in this regardParticipation in regular internal meetings, Participation in training events, communities of practice, codifying and sharing knowledge
facilitation and organization of training for project staff to enable them to perform at the required levelThe results of the work of Project Management have a direct impact on the implementation of the project and the achievement of results.  Specifically, the results have an impact on the planning, implementation, monitoring and coordination of project activities and resources (human, financial, material assets etc) in order to meet expected results, and contribute to the overall success and impact of the UNDP/OHCHR office work in Kosovo. 

Corporate Competencies 

Demonstrates integrity by modelling the UN’s values and ethical standardsPromotes the vision, mission and strategic goals of UNDP/OHCHRDisplays cultural, gender, religion, race, nationality and age sensitivity and adaptabilityTreats all people fairly without favouritismExcellent analytical and organizational skillsDemonstrates substantial experience in gender equality. Actively promotes gender equality in all Project activities.

Functional competencies:

Ability to conduct strategic planning, results-based management and reportingAbility to lead monitoring of management projectsAbility to lead business process Ability to affect staff behavioural/attitudinal changeAbility to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of the programme, managing data, reportingAnalytical and strategic thinking/results orientationExcellent interpersonal skills and ability to communicate effectively, both orally and in writingAbility to establish effective working relations in a multicultural team environmentExcellent supervisory, management and team-building skills.

Education: 

Master Degree or equivalent in post-conflict peace-building, transitional justice, international relations, social sciences,  or other relevant fields

Experience: 

Min 3 years of relevant working experience in project/programme management or managing staff and operational systems, and/or establishing relationships among international organization and local institutions/communitiesProven track record in working with transitional justice related issuesPrevious experience in development assistance or related  work for an international agency or donor organization or NGOProven ability to coordinate complex programs with diverse range of partners

Language Requirements: 

Fluency in both oral and written English, Albanian and/or Serbian
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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