The Electoral Security Coordination Specialist promotes a client, quality and results-oriented approach.
The Electoral Security Coordination Specialist works in close collaboration with the Operations, Programme staff of the project and CO and IEC relevant Units staff to exchange information and ensure consistent service delivery and performs the following functions:
Mentor and develop the IEC Security Coordinator (Field Operation):
Assist the IEC Security Coordinator and his team to prepare documentation and reports pertaining to this function, including but not limited to, IEC Security Concept of Operations; IEC Security Plan; Weekly Security Reports; Topic Security Reports as needed;
Provide reports and information to ensure IEC Security Coordinator’s preparation for meetings and workshops;
Provide advice and assistance during meetings chaired by the IEC Security Coordinator;
Ensure Security Incident Reports are provided by the Provincial Security Officers as incidents occur;
Provide immediate advice on serious security incidents to IEC and UNDP ELECT management.
Provide support and advice to the IEC Provincial Security Officers:
Training support and briefings as required;
Advice on implementation of IEC Security Plan;
Advice and monitoring on submission of Security Incident Reports;
Advice on security needs for IEC employees.
Liaise with internal and external actors, including MoI, MoD, NDS, ISAF, UNDSS and other security entities, to ensure comparison and integrity of security reports and incidents:
Attend external electoral security meetings as required;
Assist with development of electoral security incident database;
Ensure quality control of incident reports to confirm all information captured and recorded;
Ensure continuous liaison with the IEC Provincial Security Officers and UNDP ELECT Regional Security Specialists for exchange of information;
Confirm information with other security actors;
Ensure appropriate distribution of security information to stakeholders.
In close consultation with Field Operations and Logistics Departments, and in conjunction with the IEC Security Coordinator, ensure that security requirements aremet according to the needs of the National Movement Plan and the existing security situation:
Ensure ANSF escorts are coordinated for each road movement;
Assist with coordination of air movements with ANSF and ISAF;
Track all road and air movements to ensure safe arrival;
Report to stakeholders, through Field Operations Department, when deliveries and retrievals have arrived safely;
Record and follow up on security incidents;
Ensure quality control over security reports and products;
Guide and direct activities to ensure all output is conducted in support of the IEC Security Coordination and the Field Operations Department.
Impact of Results:
The ELECT Security Coordination Specialist assists the IEC Security Coordinator to protect and minimize the risks to IEC staff, property and the electoral process including support to the security of movement and safekeeping of all electoral materiel. In doing so, h/she must maintain contact with the Afghan National Security Forces and ISAF to ensure effective coordination is occurring so that the electoral timeline can be met with minimal loss of staff and materiel.
Competencies
Functional Competencies:
Building Strategic Partnerships:
Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments;
Takes responsibility for achieving agreed outputs within set deadlines and strives until successful outputs are achieved.
Promoting Organizational Learning and Knowledge Sharing:
Makes the case for innovative ideas documenting successes and building them into the design of new approaches;
Identifies new approaches and strategies that promote the use of tools and mechanisms;
Develops and/or participates in the development of tools and mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies.
Job Knowledge/Technical Expertise:
Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines;
Serves as internal consultant in the area of expertise and shares knowledge with staff;
Continues to seeks new and improved methods and systems for accomplishing the work of the unit;
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally;
Demonstrates comprehensive knowledge of information technology and applies it in work assignments.
Promoting Organizational Change and Development:
Provides counseling and coaching to colleagues who are dealing with change Assists in the development of policies, communications, and change strategies;
Performs appropriate work analysis and assists in redesign to establish clear standards for implementation.
Design and Implementation of Management Systems:
Makes recommendations regarding design or operation of systems or programmes within organizational units;
Identifies and recommends remedial measures to address problems in systems design or implementation.
Client Orientation:
Anticipates client needs;
Works towards creating an enabling environment for a smooth relationship between the clients and service provider;
Demonstrates understanding of client’s perspective;
Keeps the client informed of problems or delays in the provision of services;
Uses discretion and flexibility in interpreting rules in order to meet client needs and achieve organizational goals more effectively;
Solicits feedback on service provision and quality.
Promoting Accountability and Results-Based Management:
Provides inputs to the development of organizational standards for accountability and results-based management.
Core Competencies:
Promoting ethics and integrity, creating organizational precedents;
Building support and political acumen;
Building staff competence, creating an environment of creativity and innovation;
Building and promoting effective teams;
Creating and promoting enabling environment for open communication;
Creating an emotionally intelligent organization;
Leveraging conflict in the interests of UNDP & setting standards;
Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Fair and transparent decision making; calculated risk-taking.
Required Skills and Experience
Education:
Master’s or Bachelor degree preferably with a focus on political science, international relations or analysis.
Experience:
With master’s degree 5 years and with bachelor’s degree 7 years of experience of international exposure in a security advisory function;
Previous experience of working in a conflict/post-conflict or crisis environment is preferable;
In-depth knowledge of security risk analysis, mitigation measures and security assessments;
Knowledge of Afghanistan security environment, operations and programme cycle;
Knowledge of UN security processes is desirable.
Language:
Fluency in written and spoken English is essential;
Knowledge of Dari or Pashto languages is an asset.
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