Food and Agriculture Organization of the United Nations
VACANCY ANNOUNCEMENT NO: FAO/14/2014
Issued on: 26th Feb 2014
Deadline For Application: 7th March 2014
POSITION TITLE: Operations Assistant
GRADE LEVEL: SC4CONTRACT TYPE:National Personnel Project DUTY STATION:Mogadishu, Somalia ORGANIZATIONAL UNIT: FAO-Somalia DURATION:3 Months, with possible extension ELIGIBLE CANDIDATES:SOMALI NATIONALS ONLY ANTICIPATED START DATE:Immediately
Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Programme Coordinator and/or the NPO, to provide administrative and operational support in the formulation and implementation of the field programme at country office level. In particular to:
•Assemble into final form project documents, selected background material and ensure that agreed inputs and related specifications are properly reflected;
•Establish and maintain up-to-date basic records required for project implementation, and reference records on directives and procedures of a technical or administrative nature relating to field operations work; reconcile operational records with other corporate records of the organization regarding personnel, budget, training, purchases, contracts and reports;
•Receive and review incoming mail, attach appropriate background and identify action to be taken; on own initiative or minimum instructions prepare in final form replies to correspondence on operations matters; identify non-routine matters and potential policy issues, prepare background and refer matter with relevant notes to direct supervisor;
•Initiate and follow-up a broad variety of administrative and operational actions necessary for the timely implementation of projects, including recruitment actions, travel requests, letters of introduction/instructions, briefing schedules and procurement of equipment, works and services as well as partnership agreement (LOA and PA);
•Liaise with field staff, HQs, Public Administrations, NGO, Counterparts on all administrative and operations matters as requested;
•During the absence of the direct supervisor, take appropriate action in the day-to-day work related to project activities in line with the approved work plans; report on emergency situations and brief the direct supervisor on return;
•Secure information on technical matters from designated subject matter officer, prepare briefs, notes and periodic reports and monitor receipt, circulation and processing of field reports;
•Perform other related duties as required.
KEY PERFORMANCE INDICATORS
Expected Outputs: N/A
Required Completion Date:
Minimum Requirements
Knowledge and skills: Diploma level education, including or supplemented by courses in general administration or related training. Good knowledge of project operations procedures, initiative, good judgment and ability to organize office work and prepare correspondence on own initiative. Willingness to work as a team member and attention to detail. Good ability to use PC, word processors and other technology equipment.
Experience: 5years of administrative or operations experience, of which at least two years related to implementation of larger programmes or projects.
Languages: Good working knowledge (level C) of English and knowledge of local languages.
KEY PERFORMANCE INDICATORS
Expected Outputs:N/A
Required Completion Date:
TO APPLY:
Send your application to:
Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No.FAO/13/2014 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available http://www.fao.org/employment/irecruitment-access/en/. E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org
Applications must be received by the deadline. Late applications will not be considered.
Only short listed candidates meeting all essential qualifications will be contacted.
VACANCY ANNOUNCEMENT NO: FAO/14/2014
Issued on: 26th Feb 2014
Deadline For Application: 7th March 2014
POSITION TITLE: Operations Assistant
GRADE LEVEL: SC4CONTRACT TYPE:National Personnel Project DUTY STATION:Mogadishu, Somalia ORGANIZATIONAL UNIT: FAO-Somalia DURATION:3 Months, with possible extension ELIGIBLE CANDIDATES:SOMALI NATIONALS ONLY ANTICIPATED START DATE:Immediately
Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Programme Coordinator and/or the NPO, to provide administrative and operational support in the formulation and implementation of the field programme at country office level. In particular to:
•Assemble into final form project documents, selected background material and ensure that agreed inputs and related specifications are properly reflected;
•Establish and maintain up-to-date basic records required for project implementation, and reference records on directives and procedures of a technical or administrative nature relating to field operations work; reconcile operational records with other corporate records of the organization regarding personnel, budget, training, purchases, contracts and reports;
•Receive and review incoming mail, attach appropriate background and identify action to be taken; on own initiative or minimum instructions prepare in final form replies to correspondence on operations matters; identify non-routine matters and potential policy issues, prepare background and refer matter with relevant notes to direct supervisor;
•Initiate and follow-up a broad variety of administrative and operational actions necessary for the timely implementation of projects, including recruitment actions, travel requests, letters of introduction/instructions, briefing schedules and procurement of equipment, works and services as well as partnership agreement (LOA and PA);
•Liaise with field staff, HQs, Public Administrations, NGO, Counterparts on all administrative and operations matters as requested;
•During the absence of the direct supervisor, take appropriate action in the day-to-day work related to project activities in line with the approved work plans; report on emergency situations and brief the direct supervisor on return;
•Secure information on technical matters from designated subject matter officer, prepare briefs, notes and periodic reports and monitor receipt, circulation and processing of field reports;
•Perform other related duties as required.
KEY PERFORMANCE INDICATORS
Expected Outputs: N/A
Required Completion Date:
Minimum Requirements
Knowledge and skills: Diploma level education, including or supplemented by courses in general administration or related training. Good knowledge of project operations procedures, initiative, good judgment and ability to organize office work and prepare correspondence on own initiative. Willingness to work as a team member and attention to detail. Good ability to use PC, word processors and other technology equipment.
Experience: 5years of administrative or operations experience, of which at least two years related to implementation of larger programmes or projects.
Languages: Good working knowledge (level C) of English and knowledge of local languages.
KEY PERFORMANCE INDICATORS
Expected Outputs:N/A
Required Completion Date:
TO APPLY:
Send your application to:
Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No.FAO/13/2014 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available http://www.fao.org/employment/irecruitment-access/en/. E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org
Applications must be received by the deadline. Late applications will not be considered.
Only short listed candidates meeting all essential qualifications will be contacted.
