(a) word process, correct and format texts, reports, tables and other documents using various software. Draft standard correspondence in two languages. Complete administrative forms. Update specialized databases and websites;
(b) create and maintain an electronic filing system, file and archive documents generated or received in UPOV;
(c) maintain travel plans and make mission travel arrangements for professional staff;
(d) provide general secretariat and logistical support services for meetings and conferences held in and outside Geneva (including reservation of meetings rooms (Geneva meetings), equipment, drafting standard correspondence, reproduction of documents, travel arrangements and follow-up actions, etc. );
(e) register incoming mail. Receive visitors and staff and respond to general telephone and in-person inquiries. Make appointments and maintain electronic agendas for professional staff;
(f) provide administrative support for funds in trust;
(g) perform other job-related duties as required.
Competencies:
Core Competencies
1. Communicating effectively.
2. Respecting individual and cultural differences.
3. Showing team spirit.
4. Managing yourself.
5. Producing results.
6. Embracing change.
7. Respecting ethics and values.
REQUIRED QUALIFICATIONS
Education:
Completion of secondary education with relevant diploma or equivalent qualifications.
Experience:
Three year's secretarial/administrative experience.
Skills:
Excellent knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet.
Excellent communication (both oral and written) and interpersonal skills.
Good time management and work organization skills.
Ability to work in a team and on own initiative.
Ability to work accurately.
Tact in professional relations with staff at all levels and with delegates and external contacts (high degree of discretion).
Languages:
Essential:
Excellent knowledge of one, and working knowledge of another of the UPOV working languages (English, French, Spanish and German).
Desirable:
Knowledge of all UPOV working languages would be a distinct advantage.
How to apply: read the vacancy details shown aboveif you feel that this vacancy is suitable for you read the full details by clicking "View Full Details" buttonfollow the instructions shown in that new pagePlease note that each vacancy has its own eligibility requirements and method to apply.View the original article here
This post was made using the Auto Blogging Software from WebMagnates.org This line will not appear when posts are made after activating the software to full version.
No comments:
Post a Comment