Operations Intern - New York

New York, UNITED STATES OF AMERICA Duration of Initial Contract :3 months (between May - September)The United Nations Development Programme (UNDP) is the global development network of the United Nations system that is on the ground in 177 countries, with its Headquarters in New York, USA. The Bureau of Management is a central Bureau of UNDP Headquarters that deals with the development of corporate strategies, policies, tools and systems in the key management areas of human resources, finance and administration, budget, procurement, information and communications technology, legal, security, management consulting, and multi-partner trust funds. Drawing on sound analytics and a risk-management approach, BoM supports UNDP in the achievement of development results through management advice, innovative business solutions and other corporate services in operations management in line with evolving needs and expectations of development partners and international best practices. BoM also oversees policy adherence in operations management, safeguarding UNDP’s accountability vis-à-vis United Nations Member States and other relevant partners.

The Directorate of the Bureau of Management (BoM) consists of a small team advising and supporting the Assistant Administrator/Director and Deputy Directors of BoM on a wide range of management issues with significant corporate implications. The Directorate is also responsible for integrating and coordinating activities of 9 BoM Units. The Directorate is managing the Programme and Operations Policies and Procedures (POPP) Enhancement Project and UN Agency Services Task Force. The Intern shall report to the Management Advisor, within the Directorate.

Under the direct supervision of the Management Advisor and working closely with the project stakeholders, the Intern shall perform the following duties:

Provide technical and administrative implementation support to the POPP Enhancement project activities, including support and follow up of meetings recommendations;Technical and administrative implementation of Agency Services Task Force through data collection, analysis, and coordination support to ensure timely feedback and implementation;Providing regular follow up on new/revised corporate policies and procedures;Maintaining of Repository of UN Partnership agreements and Service Level Agreements, undertake customer surveys, follow up on client related matters;Support to training/workshops on new policies, procedures and agreements;Assist in coordinating the Project Board, Project Team, Headquarters and Field Focus Group meetings and consolidate feedback provided;Assist in the preparation of the concept papers, notes, minutes, presentations to relevant stakeholders;Supporting review of MOUs, SLAs and documents relating to UN Agency services;Assist with other functions of the Projects as needed. Period:

May – September 2014. 

The intern will be engaged full time for 3 months starting in May 2013 - September 2014.  Consistent with UNDP’s Policy on Internships, the intern will not receive any monetary compensation for her/his work with UNDP. The intern will work from UNDP’s office in New York.

Functional Competencies:

Organization, research and Analysis:

Demonstrates intellectual creativity, analytical rigor, and contributes innovative ideas;Excellent Research and Analytical skills;    Writing skills:

Demonstrates strong writing skills, particularly the ability to present persuasive, coherent and well-founded arguments. Has ability to write in a style that is accessible to a broad audience.Working in teams:

Contributes to team spirit, demonstrates willingness to integrate ideas of others into own thinking and remains composed under stress.Results Orientation:

Self-starter who demonstrates drive to achieve results in a timely manner and seeks solutions to any problems encountered; makes efficient use of available resources; demonstrates ability to multitask.Communication skills:

Has the ability to communicate clearly and persuasively; demonstrates ability to build consensus and expresses ideas clearly.Interpersonal skills and client orientation:

Excellent interpersonal skills and Builds strong relationships with clients and external actors.Managing Change:

Demonstrates openness to change and ability to manage complexities.

Corporate Competencies:

Eagerness to learn and excel; Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; Highest standards of integrity, discretion and loyalty.Education:

The intern must be currently enrolled in an advanced university degree (Master's degree) preferably in Business Administration, Communications, Law  or any other related discipline. Experience:

Experience working under minimum supervision and tight deadlines. Strong MS Office package skills.Language:

Fluency in English & working knowledge of another UN language is an advantage. Conditions of the Internship:

Interns are considered gratis personnel. They are not staff members.

Interns are not financially remunerated by UNDP. The costs associated must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation, visa, etc.

Applicants who are selected must submit the following documents:

Official letter from the University confirming enrollment in a graduate-level degree programme;Copy of school transcript;Letter of endorsement from a faculty member who has worked with the student in the recent past and who is knowledgeable on the student’s performance;Complete and sign the UNDP Application Form for Internships (MS Word | PDF). www.undp.org/internships Copy of the proof of medical and life/accident insurance valid for the location in which the internship will be carried out (i.e. New York, USA).

Note:

Interns are selected on a competitive basis.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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