Administrative Assistant - EWS (RSCA)

Summary of key functions:

* Financial and Administrative support
* Support to knowledge building and sharing Duties and Responsibilities:

1. Financial and Administrative support:

* Assist with procurement and payment processes in accordance with UNDP rules and regulations;
* Prepare requisitions in Atlas in line with guidelines in the POPP;
* Monitor operational and project budget in ATLAS, prepare and process required budget revisions;
* Efficient financial management of the project, including planning, monitoring of project funds and resources, and preparation of the financial reports of the project;
* Support the recruitment of consultants including ensuring budget availability/recording, verifying requests for final payments, and ensuring preparation of consultants' evaluations;
* Assist with travel/mission arrangements and process travel and expenditure claims;
* Provide logistical support in coordinating events, regional workshop and meetings, if necessary;
* Coordinate the design, printing, and dissemination of knowledge products;
* Manage the physical and electronic filing of project related documents;
* Other relevant tasks as necessary. 2. Support to knowledge building and sharing:

* Participation in the trainings for the operations/project staff on logistical and operations matters;
* Contributions to knowledge networks and communities of practice; Key result: Accurate presentation of information that strengthens the capacity of the staff and promotes the image of UNDP as an effective contributor to development.

Competencies

Corporate Competencies:

* Demonstrates commitment to UNDP's mission, vision and values
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
* Client service oriented
* Shares knowledge and experience and encourages the learning of others Functional Competencies:

Development and Operational Effectiveness

* Compliance with financial rules and regulations
* Focuses on result for the client and responds constructively to feedback and differing points of view
* Consistently approaches work with energy and a positive, constructive attitude
* Remains calm, in control and good humored even under pressure
* Demonstrates openness to change
* Ability to focus on result and respond positively to the feedback
* Ability to prioritize and manage time efficiently
* Ability to work under pressure and with various tasks
* Actively works towards continuing personal learning acts on learning plan and applies newly acquired skills

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