Electoral Officer - UNDP Afghanistan ELECT II Project

The Electoral Advisor will be a part of a team of the Pillar 3 and will work in close coordination with and in support of the Public Outreach Department of the Independent Election Commission.

Key duties of electoral advisor include but are not limited to the following:

· Provide all necessary support to the international observers for their full participation in the all stages of election, civic education, polling and counting.

· Provide regular update to the deputy minister political, policy department and other concerned departments both inside ministry and foreign delegations on election related matters.

· Develop a stakeholder’s map of all relevant organizations involved directly and indirectly in the election process.

· Assist is preparation of speeches, reports, talking points in workshops, seminars and conferences both at national and international levels concerning upcoming elections

· Represent the senior staff at meetings, upon request concerning elections

· Identify research topics with support of the team on elections to the Center for Strategic Studies.

· Gather and maintain a library of resources on elections and produce regular summaries for the use of deputy minister and policy department.

Maintain contacts with the Afghanistan delegations abroad and develop regular contacts with NGOs and academics working on elections

Competencies

Functional Competencies:

Building Strategic Partnerships

Level 2: Identifying and building partnerships

· Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments

· Takes responsibility for achieving agreed outputs within set deadlines and strives until successful outputs are achieved

Promoting Organizational Learning and Knowledge Sharing

Level 2: Developing tools and mechanisms

· Makes the case for innovative ideas documenting successes and building them into the design of new approaches

· Identifies new approaches and strategies that promote the use of tools and mechanisms

· Develops and/or participates in the development of tools and mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies

Job Knowledge/Technical Expertise

Level 2: In-depth knowledge of the subject-matter

· Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines

· Serves as internal consultant in the area of expertise and shares knowledge with staff

· Continues to seeks new and improved methods and systems for accomplishing the work of the unit

· Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally

· Demonstrates comprehensive knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development

Level 2: Assisting the individuals to cope with change

· Provides counseling and coaching to colleagues who are dealing with change Assists in the development of policies, communications, and change strategies

· Performs appropriate work analysis and assists in redesign to establish clear standards for implementation

Design and Implementation of Management Systems

Level 2: Designing and implementing management system

· Makes recommendations regarding design or operation of systems or programmes within organizational units

· Identifies and recommends remedial measures to address problems in systems design or implementation

Client Orientation

Level 2: Contributing to positive outcomes for the client

· Anticipates client needs

· Works towards creating an enabling environment for a smooth relationship between the clients and service provider

· Demonstrates understanding of client’s perspective

· Keeps the client informed of problems or delays in the provision of services

· Uses discretion and flexibility in interpreting rules in order to meet client needs and achieve organizational goals more effectively

· Solicits feedback on service provision and quality

Promoting Accountability and Results-Based Management

Level 2: Input to the development of standards and policies

· Provides inputs to the development of organizational standards for accountability and results-based management

Core Competencies:

· Promoting ethics and integrity, creating organizational precedents

· Building support and political acumen

· Building staff competence, creating an environment of creativity and innovation

· Building and promoting effective teams

· Creating and promoting enabling environment for open communication

· Creating an emotionally intelligent organization

· Leveraging conflict in the interests of UNDP & setting standards

· Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Fair and transparent decision making; calculated risk-taking

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