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Monday 26 May 2014

Central African Republic: EMERGENCY PROGRAMME (EP) COORDINATOR

SOS Children’s Villages (SOS CV) International is a dynamic social development organisation active in over 132 countries worldwide, to meet the needs and protect the interests and rights of orphaned and vulnerable children. To this end, we are looking for an Emergency Programme Coordinator (EPC) for an approximate duration of six months on a full-time basis to effectively plan and roll-out SOS CV humanitarian aid operations in the location of Bossangoa in critical need of support in CAR. The EPC will be responsible for a safe, efficient and accountable management of all aspects of operations throughout the humanitarian programme cycle. The incumbent will report to the Regional Director, and work alongside and in close cooperation with our CAR national staff. Working location will be Bossangoa with frequent visits of other programme locations in CAR.

The Challenge

Represents the SOS Emergency Programme (EP) in Bossangoa, Central African Republic (CAR)

Ensures implementation of the EP in Bossangoa in alignment with SOS internal regulations, procedures and policies, reporting regularly to the line manager and functional managers.

Responsible for security management and regular risk monitoring and assessment

Coordinates the project teams in place and ensures their security on the mission.

Holds budget responsibility and mobilizes the material resources necessary for the programme to run effectively and supervises the administration of these resources.

Responsible for the financial management of the various projects and overall financial reporting

Main responsibilities and tasks

Coordination and Strategic Orientation:

Lead and conduct in-field assessment mission(s) with a view to getting a comprehensive picture of the humanitarian needs in Bossangoa and other areas in CAR as needs, which allows developing a sound intervention strategy with a focus on providing life-saving support.

Monitor and analyse the humanitarian, political, cultural, social and economic context of the crisis

Operationalize the strategic aims of the EP

Define a plan of action for putting this strategy in place.

Propose new operational directions as contexts change.

Operational Management:

Guarantee the coordination, development, monitoring and evaluation of activities implemented as part of the EP in line with the SOS Disaster Management Network directives and the legal framework of CAR

Ensure the relevance, quality and consistency of activities in the EP

Ensure that all projects in the EP put in place the necessary procedures to ensure accountability to beneficiaries and to donors

Ensure SOS is integrated in partnerships and coordination teams in Child Protection and all Emergency relief sectors relevant to our EP in CAR.

Resource Management:

Hold EP budget responsibility and ensure the financial resources and means necessary for the completion of operations are mobilized and managed efficiently, effectively and transparently

Propose and manage field logistics and planning

Human Resource Management:

Manage all aspects of HR in the EP (recruitment, payroll, security of staff etc.)

Ensure all staff are fully briefed and aware of their roles and responsibilities and the mission of SOS

Provide strong leadership and support to all programme co-workers and staff in the field

Ensure that SOS HR policies and procedures are applied and adhered to

Directly manage technical experts, and location (project) coordinators in the EP

Security:

Responsible for ensuring the security of all teams and property on the EP.

Monitor and analyse the security situation and ensure that teams clearly understand it

Ensure every new arrival on the mission receives a geopolitical and security briefing

Ensure that documents and procedures, such as risk assessment and security analysis, relating to security are regularly updated

Ensure that everyone complies with security rules and procedures in the EP

Donor relationships and reporting:

Responsible for providing line manager and functional support with regular sit reps and reports for donors in accordance with donor requirements

Strengthen relationships between SOS and financial donor representatives in the field

Internal and External Communication:

Ensure that documents used for internal and external communication produced by the EP are of good quality and adhere to internal SOS communication standards and procedures

Organize and attend coordination meetings on a regular basis

Representation:

Represent SOS EP in Bossangoa, CAR in all dealings with other aid workers, local political and administrative authorities, the civil society and the media

Attend humanitarian forums and relevant coordination meetings as and when necessary for operations

Person specification

Competences:Skills and Qualifications (essential)

Extensive experience of managing teams in multiple locations and able to build positive rapport with people quickly.

Experience in working and managing teams in insecure environments and strong background in security management.

Strong skills in PCM and the use of its processes and tools throughout the project life cycle, including in particular logical framework approach, budgeting, M&E and progress reporting to management and donors

In-depth understanding of managing risks and changes in humanitarian projects

An ability to analyse information quickly and accurately alongside good problem-solving skills in situation of crisis.

Thorough knowledge of and able to apply the SPHERE minimum standards in emergencies and the Do-No-Harm (DNH) approach.

Knowledge and experience of the national and international humanitarian sector, including policy implementation, funding and working within coordination systems such as OCHA.

Sufficient knowledge of the region and ability to quickly understand local context.

Strong communication skills with excellent written and spoken French and English.

Understanding of the causes, dynamics and consequences of conflict and emergencies

Strong diplomacy, leadership, networking and negotiation skills.

Skills and Qualifications (desirable)

Knowledge of child safe-guarding and protection issues in emergencies.

Knowledge of WASH, food security, nutrition and health sectors a strong asset

Experience

Proven management ability, including ability to motivate and develop skills of others. Must be able to make sound management decisions in difficult situations and also be able to work in a participatory manner with colleagues.

Proven track record in coordinating and managing humanitarian aid programmes in a similar setting outlined in this vacancy.

Minimum 5 years overseas experience working with an international humanitarian / development NGO, with strong programme management, team management and financial management experience.

A relevant qualification (post graduate level) and previous experience within the region.

In accordance with the organisation’s child protection policy, all employment is subject to applicable background checks, including criminal record checks where possible.

If you are interested in this position, please send your application, detailed CV and motivation letter along with three traceable references to the following email address:co.afme.hr@sos-kd.org

Due to the urgency of this position, applications will be shortlisted on a regular basis and we may offer this post before the closing date.Only short-listed applicants will be contacted.


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