Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:
Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.
Provides effective support to management of the CO programme focusing on the achievement of the following results:
Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project;
Presentation of information for audit of NIM (including NGO implementation) and DIM projects; follow up on audit recommendations implementation;
Tracking agreements and approved projects work plans in close collaboration with Programme and Operations teams, ensure submission of progress reports and initiate payments;
Provision of assistance to field teams as required (e. g. advice on procedures, procurement, participation in biddings, etc. );
Provision of logistical support to meetings, field visits, missions and workshops;
Establishment and maintenance of the filing and document retrieval system (both paperwork and virtual);
Updating UNDP Intranet, SharePoint, website, Teamwork, etc.
Provides administrative support to the Programme Unitfocusing on achievement of the following results:
Preparation of non-PO vouchers for development projects;
Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas;
Making budget check for requisitions, POs and vouchers.
Supports resource mobilization focusing on achievement of the following results:
Review of contributions agreement, managing contributions in Atlas;
Support the development of proposals and donor reports;
Compile information and stories from the field for communication purposes.
Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Participation in the trainings for the operations/ projects staff on programme.
Provide training to field staff on UNDP procedures as needed;
Contributions to knowledge networks and communities of practice, as applicable.
Competencies
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.
Required Skills and Experience
Education:
Bachelor degree in Business or Public Administration, Economics, or Arts and Sciences.
Experience:
2 years of relevant administrative or programme experience is required at the national or international level.
Computer Knowledge:
Experience in the usage of computers and office software packages (MS Word, Excel, etc).
Knowledge of database packages, and web based management systems is desirable.
Languages:
Fluency in English and Arabic.
How to apply: read the vacancy details shown aboveif you feel that this vacancy is suitable for you read the full details by clicking "View Full Details" buttonfollow the instructions shown in that new pagePlease note that each vacancy has its own eligibility requirements and method to apply.View the original article here
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