Administrative Assistant Cys SCHOFIELD BARRACKS, HI

Job Title:ADMINISTRATIVE ASSISTANT (CYS)

Department:Department of the Army

Agency:Army Installation Management Command

Hiring Organization:USAG Hawaii, DFMWR Child Youth & School Services

Job Announcement Number:WENAFEW141109479

Thursday, May 01, 2014 to Wednesday, May 07, 2014Multiple Schedules - PermanentFew vacancies in the following location(s):
Fort Shafter, HI
Schofield Barracks, HI
US Citizens and Non-Citizens on the Island of Oahu

There when you need us! Child, Youth & School Services recognizes the challenges of our Soldiers and their Families. By offering quality programs for children, youth and students, CYSS supports the Army Family Covenant by reducing the conflict between mission readiness and parental responsibility.

CYS Services programs and facilities create a warm, happy, safe, and healthy place for children and youth. The programs reflect knowledge and understanding of the growth and development of children. Programs are both age and individually appropriate; that is, the program is designed for the age group served and is implemented with attention to the needs of the individual child enrolled. The programs are designed to provide experi-ences that enhance and support the physical, emotional, social, cognitive, creative and positive character development of each child/youth while responding to the unique needs of Army Families

This announcement will be used to fill Regular Part and Full time positions as an Administrative Assistant (CYS) at the Schofield Barracks School Age Center, Fort Shafter Youth Center and Fort Shafter Child Development.

Must be available to work nights, weekends, split shifts and in support of special events.

Must be willing to travel to other CYS facilities on the island of Oahu when needed.

You can apply for this position using the following options (you must have a resume or use the NAF Optional Application http://armypubs.army.mil/eforms/pureEdge/A3433.XFDL to apply): 1. Preferred - Apply electronically via USAJOBS - https://usajobs.gov. This will ensure faster processing of your application. You will also receive faster status updates. Please upload all required documents. Uploaded documents will be processed through the system. You are encouraged to monitor your application status. *You can download the USAJOBS.gov app to your smart phone for easy access and convenience! 2. Fax your resume (and supporting documentation) to (478)757-3144.  The following link will take you to the cover sheet which must be included with the faxed resume or application http://staffing.opm.gov/pdf/usascover.pdf. NOTE: Faxed documents take 2-3 business days to process before they are available in the system for HR to view. To complete the job related questions obtain the Form 1203FX by going to the following link http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf. This form must be faxed as a part of your application package for you to be considered for a job. 3. Mail or email your resume (or Optional NAF Application) to the point of contact listed on the vacancy announcement. 4. If you are in the area, you may drop off your resume in person to the servicing CPAC NAF Division.You are highly encouraged to provide all supporting documentation prior to closure of the vacancy announcement. This will speed up the process to consider you for the job if you meet the minimum qualification requirements. IMPORTANT!: Applicants that chose option #3 or #4 as outlined above, must still complete the job related questions either online or manually (faxed) prior to the closing date of the vacancy announcement. If you wish to complete them online, go to the 'apply online' button on the vacancy announcement. If you wish to complete them manually, print the full
occupational questionnaire directly from the vacancy announcement and complete and fax the 1203-FX form (http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf) to (478)757-3144. Neglecting to respond to the job related questions will result in an ineligible rating. You may contact the servicing CPAC NAF DIVISION identified on the vacancy announcement for additional assistance.

Occasional TravelOccasional travel to other CYS locations on the Island of Oahu for training purposesDirect Deposit is requiredSocial Security card is required

Receives children, youth, parents, and other visitors in a courteous manner. Answers telephones, ascertains nature of call and directs caller to appropriate staff, takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization. Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory signed statistical reports and tracking of income data as it pertains to the CYS program as required. Inputs data into CYMS as required. Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel. Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling. Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages. Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.  Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed. Monitors supplies and resources. Orders office supplies. Assists in facility key control.

Performs other duties as assigned.

Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.
Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
Possess the ability to communicate effectively orally and in writing.
HIGHLY PREFERRED: Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed.

Conditions of employment: 1. A one-year probationary period may be required.

2. Meet all qualification/eligibility requirements.

3. Satisfactorily complete an employment verification check.

4. Successfully complete all required background checks to include a health screening.

5. Must be available to work nights, Holidays and weekends in support of special events.

NOTE: Employment will be denied or terminated if your background checks reveal any of the following: Conviction for a sexual offense, a drug felony – or any drug related offense, a violent crime, or a criminal offense involving a child or children.

Credit may be given for appropriate unpaid experience or volunteer work.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience

Additional selections may be made from this vacancy announcement for up to 90 days after the closing date.

Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

The Department of Army Nonappropriated Fund Instrumentalities are an equal opportunity employer.

Before you can start working, the following documents will be needed: All applicants are required to submit the following supporting document type(s):
·Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
·Cover Letter
·DD-214
·Other (PCS Orders for Military Spouse Preference, DA3434 or applicable Notification of Personnel Action)
·SF-50
·Transcript Other supporting documentation that may be needed are listed below: 

-  Permanent Change of Station Orders or equivalent for Military Spouses requesting Spouse Employment Preference

-  Veterans' and Involuntary Separated Military Preference documentation (DD-214 member 4 copy or equivalent)

-  DOD NAF BBA documentation (DA form 3434 or equivalent plus issued BBA notice)

-  Current and Former NAF employees (to include current APF employees) (DA form 3434 or equivalent, ex: SF50)

The applications of persons who meet the Highly preferred criteria will be reviewed first and those applicants forwarded to the selecting official for consideration. Remaining applicants will only be reviewed if more applications are requested from the selecting official.

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