Finance Assistant , G-5

Finance Assistant , G-5

DEADLINE FOR APPLICATIONS:	02/07/2014
DATE OF ISSUACE:	01/27/2014
ORGANIZATIONAL UNIT:	UNEP/DTIE
DUTY STATION:	NAIROBI
VACANCY ANNOUNCEMENT NUMBER:	GS-14-02

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred and visa or work permit issues in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Remuneration:

Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. More Info...

United Nations Core Values : Integrity, Professionalism, Respect for Diversity

Responsibilities:

The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The position is located in the United Nations Environmental Programme (UNEP), Division of Technology, Industry and Economics (DTIE) at the Nairobi duty station. UNEP is one of three implementing agencies of the Global Environment Facility (GEF), alongside the World Bank and the UN Development Programme (UNDP). The GEF helps developing countries and those with economies in transition to meet the agreed incremental costs of measures designed to achieve global environmental benefits in six focal areas: biological diversity, climate change, international waters, ozone layer depletion, land degradation and persistent organic pollutants. This post is located in the UNEP/DTIE office, Nairobi Duty Station. Responsibilities: Under the direct supervision of Fund Management Officer (FMO) in UNEP/DTIE – GEF Operations, the incumbent will carry out the following duties: • Project Design and Development: Check figures in Project Identification Form submission; verify documents for overall accuracy, consistency and uniformity in the presentation; verify references to reports and documents; Assist in preparing budgets; Set up third party details for executing agency in Integrated Management Information System (IMIS). • Project Implementation: Track circulation of new projects internalizations and revisions; Prepare funding documents for budget allotments; Review expenditure reports from executing agencies; Prepare pre-encumbrances and obligations in IMIS. Process cash advances, UNDP authorizations and sub-allotments to Executing Agencies; Initiate processing of cash advances and expenditures through UNON applications portal and follows up with UNON for remittances of funds and liquidation of expenditure Miscellaneous Obligation Documents; Notify payees of status of payments and investigate complaints of non-receipt; Assist with the monitoring of expenditures; Analyse variances between approved budgets, expenditures and prepare adjustments; Assist in the preparation of annual projects revisions and supporting schedules; Coordinate with finance and substantive/technical staff during preparation of revision; Create Special Service Agreements (SSAs), travel requests and travel advances in IMIS, for internally executed projects; Assist in the reconciliation of project accounts against independent audit certificates; Assist in the follow-up on outstanding financial and technical reports. • Project Evaluation and Closure: Update project database with relevant project information on revision/closure of project; File and Archive documentation; Assist in the provision of financial information required in Project Implementation Review; Mid-term review/evaluation and Terminal Evaluation; Assist in preparation of project completion, closing revision and supporting schedules; Assist in the processing of disposal of non-expendable equipment; Prepare requests for refund; Track receipt of expected income and ensure credit is posted correctly. • General: Provide general administrative support to staff; Track and follow-up on administrative processes; Maintain and keep up-to-date project files; Archive documentation; Keep logs of archived files and track archived information; Draft or prepare routine correspondence on financial and budget matters. • Perform any other related duties as assigned.

Core Competencies:

• Professionalism: Knowledge of administrative policies, processes and procedures generally and in particular those related to accounting, payments and administration; Is committed to quality performance, demonstrates use of initiative and ability to interpret and apply rules. Researches, selects, organizes and summarizes information required for the directorate. Manages processes; Is conscientious and efficient in meeting commitments; Shows pride in work and achievements; Observe deadlines and achieve results; Shows persistence and motivation when faced with difficult problems or challenges; Remains calm in stressful situations. • Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailor language, tone, style and format to match audience; Demonstrate openness in sharing information and keeping people informed. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignment; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allow for contingencies when planning; Uses time efficiently.

QUALIFICATIONS

Education:

High school diploma or equivalent. Suplementary training in accounting, finance or related field is required.

Work Experience:

Five (5) years of progresively responsible work experience in budgeting, acounting, finance or project management, preferably with the United Nations, is required. Experience with increasing responsibility in fund management isssues is desirable.

Languages:

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

Other Desirable Skills:

Manages Microsoft office, IMIS system experience is an advantage.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a Non-Smoking Environment. English and French are the two official working languages of the United Nations. UNEP,UNHABITAT and UNON do not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee please contact Recruitment@unon.org ONLY applications to specific VAs will be considered, general applications should not be sent.

How to apply: 1. All applicants must indicate the following on their applications; Vacancy Notice Number Functional title of the post Attach an up-to-date CV, United Nations P-11 form or United Nations Personal History Profile (PHP) 2. Due to the volume of applications received, receipt of offline paper applications cannot be acknowledged individually. 3. UN staff members must attach copies of their last two Performance Appraisal System (PAS) evaluation & Fact Sheets to their applications. 4. Applications received after the deadline [closing date] will not be considered. 5. There is no application, processing or other fee at any stage of the process. All applications should be submitted either by post, e-mail or fax. By Post N/A By Email Leena.Darlington@unep.org; Irene.Kanyi@unep.org; copy: recruitment@unon.org By Fax N/A Special Notice Special note: Appointment against this post is on local basis. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This is a temporary Job Opening. Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise, of renewal. Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. PLEASE QUOTE JOB OPENING ANNOUNCEMENT NO.: GS-14-02 ON THE SUBJECT OF YOUR E-MAIL APPLICATION. GS-14-02 G5 Finance Assistant UNEP - DTIE.pdf

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED