UNITED NATIONS
NATIONS UNIES
Ref. No.:
GS-14-03
TEMPORARY JOB OPENING ANNOUNCEMENT
G-4
Team Assistant
TJO Grade Level1
Functional Title
UNON/ICTS?????
Department/Office/Division/ Service/Section
Administration Unit ?????
Job Network and Job Family (See list on page 3-4)*
17/02/2014
Deadline
(DD/MM/YYYY)
Duty Station:
Nairobi
Estimated Start Date:
03/03/2014
Duration of need:
6 Months
Open to External Candidates?
YES NO
DUTIES AND RESPONSIBILITIES
Under the general guidance of the Chief, Information and Communication Technology Service, and supervision of the Administrative Assistant, the incumbent will be responsible for the following:
1. Personal Assistant Services:
a) Provide administrative support in managing the priorities of the Chief of Service.
b) Serve as point of contact and communication link between the Chief, staff and clients.
c) Maintain the Chief’s schedule with appropriate consultation as required.
d) Screen and prioritize all incoming correspondence and monitor/follow-up on action to be taken.
2. General Administration:
a) Provide general office assistance, respond, review, log and route incoming correspondence.
b) Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff member.
c) Orient new staff to relevant administrative procedures and practices.
d) Attend meetings, prepare minutes. Monitor and follow-up on activities.
e) Maintain both the manual and electronic files of the Service.
3. Procurement Assistance:
a) Receive, review record and prioritize incoming purchasing requests.
b) Raise procurement documents for goods and services.
c) Compile data contained in received quotation and route to relevant officers.
d) Monitor status of existing requisitions.
e) Resolve issues/problems related to delivered goods.
f) Maintain relevant internal databases, spreadsheet and files.
4. Perform other related duties as assigned.
COMPETENCIES
• Professionalism: Ability to maintain accurate records, review and interpret a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication; Demonstrates openness in sharing information and keeping people informed.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
For Managerial Positions:
n/a
QUALIFICATIONS
Experience: Four years progressive work experience in office support and general administration functions.
Education: Completion of secondary education is required. Certification in technical training in secretarial, administration or business and management highly desirable.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is essential. Working knowledge of other United Nations languages is an asset.
Other Skills: ?????
ADDITIONAL COMMENTS
??????
DOCUMENTS REQUIRED:
Cover Letter
Personal History Profile (visit https://inspira.un.org to generate a PHP)
Proof of required academic credentials (for external applicants)
Employment verification letter from most recent employer (for external applicants)
Last two completed Performance Appraisal or two Reference Letters for external applicants
Other: ?????
ALL SUBMISSIONS TO BE SENT TO:
Contact Name:
Officer-in-Charge, Recruitment and Planning Section
Email Address:
recruitment@unon.org
Copy (cc):
?????
Email Address:
?????
* Hiring Manager/Recruiter, please choose from the list of Job Networks the appropriate Job Family:
ECONOMIC AND SOCIAL DEVELOPMENT
Economic Affairs
Environment Affairs
Population Affairs
Statistics
Social Sciences
Public Administration
Programme Management
Science and Technology
Drug Control and Crime Prevention
LEGAL
Jurists
Legal Affairs
Ombudsman
MANAGEMENT AND OPERATIONS SUPPORT
Administration
Audit
Finance
Procurement
Human Resources
Medical
Production, Service & Transport
Investment Management
Management & Programme Analysis
Ethics
Engineering
Pension Management
Logistics
PUBLIC INFORMATION AND EXTERNAL RELATIONS
Public Information
Protocol
POLITICAL, PEACE AND SECURITY
Political Affairs
Humanitarian Affairs
Human Rights
Civil Affairs
Electoral Affairs
Rule of Law
CONFERENCE MANAGEMENT
Conference Services
Language
INFORMATION SYSTEMS AND COMMUNICATION TECHNOLOGY
Information Systems and Technology
Information Management
SAFETY AND SECURITY
Security
Safety
Notes:
* A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4/Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
* Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
* While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
* The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
* Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
* For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
* The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English .
1 For eligibility and other conditions, please see the Notes at the end of this form.
---------------
------------------------------------------------------------
---------------
------------------------------------------------------------
2
P.315 (4-13)
P.315 (4-13)
NATIONS UNIES
Ref. No.:
GS-14-03
TEMPORARY JOB OPENING ANNOUNCEMENT
G-4
Team Assistant
TJO Grade Level1
Functional Title
UNON/ICTS?????
Department/Office/Division/ Service/Section
Administration Unit ?????
Job Network and Job Family (See list on page 3-4)*
17/02/2014
Deadline
(DD/MM/YYYY)
Duty Station:
Nairobi
Estimated Start Date:
03/03/2014
Duration of need:
6 Months
Open to External Candidates?
YES NO
DUTIES AND RESPONSIBILITIES
Under the general guidance of the Chief, Information and Communication Technology Service, and supervision of the Administrative Assistant, the incumbent will be responsible for the following:
1. Personal Assistant Services:
a) Provide administrative support in managing the priorities of the Chief of Service.
b) Serve as point of contact and communication link between the Chief, staff and clients.
c) Maintain the Chief’s schedule with appropriate consultation as required.
d) Screen and prioritize all incoming correspondence and monitor/follow-up on action to be taken.
2. General Administration:
a) Provide general office assistance, respond, review, log and route incoming correspondence.
b) Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff member.
c) Orient new staff to relevant administrative procedures and practices.
d) Attend meetings, prepare minutes. Monitor and follow-up on activities.
e) Maintain both the manual and electronic files of the Service.
3. Procurement Assistance:
a) Receive, review record and prioritize incoming purchasing requests.
b) Raise procurement documents for goods and services.
c) Compile data contained in received quotation and route to relevant officers.
d) Monitor status of existing requisitions.
e) Resolve issues/problems related to delivered goods.
f) Maintain relevant internal databases, spreadsheet and files.
4. Perform other related duties as assigned.
COMPETENCIES
• Professionalism: Ability to maintain accurate records, review and interpret a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication; Demonstrates openness in sharing information and keeping people informed.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
For Managerial Positions:
n/a
QUALIFICATIONS
Experience: Four years progressive work experience in office support and general administration functions.
Education: Completion of secondary education is required. Certification in technical training in secretarial, administration or business and management highly desirable.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is essential. Working knowledge of other United Nations languages is an asset.
Other Skills: ?????
ADDITIONAL COMMENTS
??????
DOCUMENTS REQUIRED:
Cover Letter
Personal History Profile (visit https://inspira.un.org to generate a PHP)
Proof of required academic credentials (for external applicants)
Employment verification letter from most recent employer (for external applicants)
Last two completed Performance Appraisal or two Reference Letters for external applicants
Other: ?????
ALL SUBMISSIONS TO BE SENT TO:
Contact Name:
Officer-in-Charge, Recruitment and Planning Section
Email Address:
recruitment@unon.org
Copy (cc):
?????
Email Address:
?????
* Hiring Manager/Recruiter, please choose from the list of Job Networks the appropriate Job Family:
ECONOMIC AND SOCIAL DEVELOPMENT
Economic Affairs
Environment Affairs
Population Affairs
Statistics
Social Sciences
Public Administration
Programme Management
Science and Technology
Drug Control and Crime Prevention
LEGAL
Jurists
Legal Affairs
Ombudsman
MANAGEMENT AND OPERATIONS SUPPORT
Administration
Audit
Finance
Procurement
Human Resources
Medical
Production, Service & Transport
Investment Management
Management & Programme Analysis
Ethics
Engineering
Pension Management
Logistics
PUBLIC INFORMATION AND EXTERNAL RELATIONS
Public Information
Protocol
POLITICAL, PEACE AND SECURITY
Political Affairs
Humanitarian Affairs
Human Rights
Civil Affairs
Electoral Affairs
Rule of Law
CONFERENCE MANAGEMENT
Conference Services
Language
INFORMATION SYSTEMS AND COMMUNICATION TECHNOLOGY
Information Systems and Technology
Information Management
SAFETY AND SECURITY
Security
Safety
Notes:
* A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4/Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
* Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
* While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
* The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
* Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
* For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
* The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English .
1 For eligibility and other conditions, please see the Notes at the end of this form.
---------------
------------------------------------------------------------
---------------
------------------------------------------------------------
2
P.315 (4-13)
P.315 (4-13)
No comments:
Post a Comment