The Finance Specialist supervises and leads national and support staff of the Finance Unit. The Finance Specialist reports to the Deputy Country Director (Operations) based on agreed annual management action plan. The Finance Specialist works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex finance-related issues and information delivery.
Summary of Key Functions:Ensuring strategic direction of Program finance management;Effective and accurate financial resources management and oversight;Projects' budgets management and organization of an optimal cost-recovery system;Facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters.Duties and Responsibilities:
1. Ensure the strategic direction of CO Finance Management focusing on achievement of the following results:
Compliance of operations with UNDP rules, regulations and policies, implementation of corporate operational strategies, and monitoring achievement of results of the CO;Provision of advice on strategies, policies and plans affecting the CO financial management, delivery of practice advisory, knowledge and learning services;Establishment of collaborative arrangements with potential partners, a Client Relationship;CO business processes mapping and establishment of internal Standard Operating Procedures;Procedures in Finance. Results Management, program performance. Constant monitoring and analysis of the operating environment, quick readjustment of the operations, advice on legal considerations and risk assessment.2. Effective and accurate financial resources management and oversight focusing on the achievement of the following results:
Financial analysis and oversight for all resources managed by the CO and provision of high-quality professional advice to the CO and the RSC;Review of contribution agreements, and managing contributions in ATLAS; business process and accounting for contributions to ensure that the money due to the CO is properly identified, classified, recorded on a timely basis and received with sufficient supporting documentation;Review of financial reports and preparation of non-PO vouchers for the various projects in the CO;Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas, including timely corrective action on unposted vouchers, including the vouchers;Conduct regular budget check for requisitions, POs and vouchers in ATLAS;Collection, analysis, and collation of data and drafting of reports, presentations and/or other documents/spreadsheets;Monitor disbursement of funds regularly to inform management and implementation of activities in accordance with the programme document, contribution agreements, UNDP rules and regulations;Regularly monitor programme delivery through ATLAS, run relevant reports, and prepare clear, user-friendly financial spreadsheets, reports, statements and/or other supporting documentation;Identify and report on budgetary shortfalls/surpluses as well as results based indicators to ensure effective and efficient control and delivery of multi-donor funds;Effective liaison between the Programme, the CO’s Operations Team, the RSC and relevant focal points within implementing partner agencies/institutions, on administrative, financial and transactional issues in the CO and the RSC;As requested, participate in meetings with interlocutors of related government and donor interventions, to assure coordinated data gathering and dissemination of relevant information.3. Projects' budgets management and organization of an optimal cost-recovery system focusing on achievement of the following results:
Management of all financial resources through planning, guiding, monitoring and controlling of the resources in accordance with UNDP rules and regulations;Creation of the CO budget in ATLAS, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, as well as operational and financial closure of projects (as required);Prepare and monitor projects’ budgets in Atlas;Develop proper mechanisms to eliminate deficiencies in budget management;Ensure that advance payments and direct payments are properly reviewed and processed on a timely basis;Ensure that payment information is properly recorded into the Atlas system on a timely basis;Ensure that contributions from the Donors are properly transferred to UNDP on a timely basis;Ensure timely submission of quality financial reports to on a timely basis.4. Facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on achievement of the following results:
Advice the CO management on UNDP administrative and reporting, in particular, on budgetary issues;Organization/conduct of training for the CO and RSC staff on financial management and RBM;Synthesis of lessons learned and best practices in finance;Sound contributions to knowledge networks and communities of practice;Perform any other duty related to the CO and RSC financial management as assigned by the DCD (O).Corporate Competencies:
Demonstrates integrity by modeling the UN’s values and ethical standardsPromotes the vision, mission, and strategic goals of UNDPDisplays cultural, gender, religion, race, nationality and age sensitivity and adaptabilityFunctional Competencies:
Knowledge Management and Learning
Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal exampleActively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills Development and Operational Effectiveness
Ability to lead strategic planning, results-based management and reportingAbility to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recoveryGood knowledge of accountingAbility to successfully lead the finance teamExcellent IT skills, knowledge of a web-based management systemAbility to implement new systems and affect staff behavioral/ attitudinal change Management and Leadership
Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedbackConsistently approaches work with energy and a positive, constructive attitudeDemonstrate good oral and written communication skillsDemonstrates openness to change and ability to manage complexitiesEducation:
Advanced (Masters) University Degree in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy.Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.UNDP Advanced Accountancy and Finance Test required.Experience:
Five years of relevant experience in providing financial management advisory services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages. Experience in handling of web based management systems and ERP financials, preferably PeopleSoft. Experience of IPSAS and/or IFRS is required.Language Requirements:
Fluency in English and national language of the duty station.UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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