P.315 (4-13)
UNITED NATIONS
NATIONS UNIES
Ref. No.: NA-14-09
TEMPORARY JOB OPENING ANNOUNCEMENT
P3 Human Resources Officer
TJO Grade Level
1
Functional Title
Human Resources Management Service
Department/Office/Division/ Service/Section
Management and Operations Support Human Resources
Job Network and Job Family (See list on page 3-4)*
24/02/2014
Deadline
(DD/MM/YYYY)
Duty Station: Nairobi Estimated Start Date:
Duration of need: 3 months Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
This post is located in the Human Resources Management Service (HRMS), United Nations Office at Nairobi in Nairobi, Kenya.
The Human Resources Officer reports to the Deputy Chief, HRMS.
Responsibilities: Within delegated authority, the Human Resources Officer will be responsible for the following duties:
General:
• Provide advice and support to managers and staff on human resources related matters.
• Prepare special reports and participates and/or leads special human resources project.
• Keep abreast of developments in various areas of human resources.
Recruitment and Placement:
• Identify upcoming vacancies in coordination with client offices.
• Prepare job openings, review applications, and provide a short-list to those offices.
• Arrange and conduct interviews to select candidates.
• Review recommendation on the selection of candidate by client offices.
• Serve as ex-officio in appointment and promotion bodies, examinations boards, and prepare and presentscases to these
bodies.
• Prepare job offers for successful candidates.
• Monitor and evaluate recruitment and placement related activities of client offices, and recommend changes or correction
related to procedures to these offices.
• Supervises and monitor the work of the Human Resources Assistants in carrying out all human resources administrative
transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
Administration of Entitlements:
• Provide advice on interpretation and application of policies, regulations and rules; Review and provide advice on
exceptions to policies, regulation and rules.
• Administer and provide advice on salary and related benefits, travel, and social security entitlements.
• Determine and recommend benefits and entitlements for staff on the basis of contractual status.
• Review policies and procedures and recommends changes as required.
• Review and recommend level of remuneration for consultants.
Other Duties:
• Advise and counsel staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and
1 For eligibility and other conditions, please see the Notes at the end of this form.
2 P.315 (4-13)
entitlements.
• Assist in preparing policy papers, position papers and briefing notes on issues related to examinations and tests.
• Participate on behalf of HRMS in various meetings related to the local implementation of the United Nations' new ERP
software Umoja in the area of human resources;
• Support and coordinate the preparations for the local implementation of the United Nations' new ERP software Umoja in
the area of human resources. Liaise with other sections within UNON, with the Office for Human Resources Management in New
York and with other Nairobi-based entities including UN Habitat and UN Environment Programme on preparations in this regard.
• Participate in user testing of new ERP software related to Human Resources processes in order to identify and record
defects.
3 P.315 (4-13)
COMPETENCIES
• Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in an
organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in
work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and
assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’
point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’
needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to
keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of
products or services to client.
For Managerial Positions:
QUALIFICATIONS
Experience:
A minimum of five years of progressively responsible experience in human resources management, administration or related area.
Relevant experience in a United Nations common system organization or similar international organization is required.
Experience in the design and implementation of technology-based management systems or processes such as Enterprise Resource
Planning (ERP) system and working experience with the Integrated Management Information System (IMIS) is desirable.
Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United
Nations.
Education:
Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration,
social sciences, education, law or related area. A first-level university degree in combination with qualifying experience may be
accepted in lieu of the advanced university degree.
Languages: Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required;
knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Other Skills:
4 P.315 (4-13)
5 P.315 (4-13)
ADDITIONAL COMMENTS
Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are
expected to move periodically to new functions in their careers in accordance with established rules and procedures. This is a
temporary Job Opening. Appointment against this post is for a limited duration and does not carry any expectancy, legal or
otherwise, of renewal.
Staff members in the GS category are advised that consideration of their application for temporary vacancies at the junior P levels
may only be further considered if no suitable P staff or GtoP/YPP roster candidate can be identified.
DOCUMENTS REQUIRED:
Cover Letter
Personal History Profile (visit https://inspira.un.org to generate a PHP)
Proof of required academic credentials (for external applicants)
Employment verification letter from most recent employer (for external applicants)
Last two completed Performance Appraisal or two Reference Letters for external applicants
Other:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name:
Officer-in-Charge
Recruitment & Planning Section Email Address: recruitment@unon.org
Copy (cc): Email Address:
* Hiring Manager/Recruiter, please choose from the list of Job Networks the appropriate Job Family:
ECONOMIC AND SOCIAL DEVELOPMENT
Economic Affairs
Environment Affairs
Population Affairs
Statistics
Social Sciences
Public Administration
Programme Management
Science and Technology
Drug Control and Crime Prevention
LEGAL
Jurists
Legal Affairs
Ombudsman
MANAGEMENT AND OPERATIONS SUPPORT
Administration
Audit
Finance
Procurement
Human Resources
Medical
Production, Service & Transport
Investment Management
Management & Programme Analysis
Ethics
Engineering
Pension Management
Logistics
PUBLIC INFORMATION AND EXTERNAL RELATIONS
Public Information
Protocol
6 P.315 (4-13)
POLITICAL, PEACE AND SECURITY
Political Affairs
Humanitarian Affairs
Human Rights
Civil Affairs
Electoral Affairs
Rule of Law
CONFERENCE MANAGEMENT
Conference Services
Language
INFORMATION SYSTEMS AND COMMUNICATION
TECHNOLOGY
Information Systems and Technology
Information Management
SAFETY AND SECURITY
Security
Safety
Notes:
A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary
positions no more than one level above his or her current grade. However, a current staff member who holds an
appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and
including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member
holding a temporary appointment shall be regarded as an external candidate when applying for other positions,
and may apply for other temporary positions at any level, subject to staff rule 4.16 (b) (ii). Therefore, a staff
member holding a temporary appointment in the General Service or related categories may only apply to positions
within those categories. For full information on eligibility requirements, please refer to section 5 of
ST/AI/2010/4/Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed
that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and
higher categories with General Service staff members who have not passed the General Service to Professional
category examination other than on an exceptional basis, and requests the Secretary-General to ensure that
temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective
1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job
openings in the Professional category that have not passed the competitive examination may be selected only on an
exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could
be identified.
Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the
duty station.
While this temporary assignment may provide the successful applicant with an opportunity to gain new work
experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the
post. An external candidate selected for this position is bound by the prevailing condition of the staff selection
system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary
appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a
position authorized for one year or longer may not apply for or be reappointed to his/her current position within six
months of the end of his/her current service. This provision does not apply to staff members holding temporary
appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping
operations or special political missions.
The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive
examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as
well as the requirements of the position. The United Nations is committed to the highest standards of efficiency,
competence and integrity for all its human resources, including but not limited to respect for international human
rights and humanitarian law. Candidates may be subject to screening against these standards, including but not
limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of
international human rights law and international humanitarian law.
For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of
temporary appointments please refer to ST/AI/2010/4/Rev.1.
The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at:
http://www.un.org/hr_handbook/English .
UNITED NATIONS
NATIONS UNIES
Ref. No.: NA-14-09
TEMPORARY JOB OPENING ANNOUNCEMENT
P3 Human Resources Officer
TJO Grade Level
1
Functional Title
Human Resources Management Service
Department/Office/Division/ Service/Section
Management and Operations Support Human Resources
Job Network and Job Family (See list on page 3-4)*
24/02/2014
Deadline
(DD/MM/YYYY)
Duty Station: Nairobi Estimated Start Date:
Duration of need: 3 months Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
This post is located in the Human Resources Management Service (HRMS), United Nations Office at Nairobi in Nairobi, Kenya.
The Human Resources Officer reports to the Deputy Chief, HRMS.
Responsibilities: Within delegated authority, the Human Resources Officer will be responsible for the following duties:
General:
• Provide advice and support to managers and staff on human resources related matters.
• Prepare special reports and participates and/or leads special human resources project.
• Keep abreast of developments in various areas of human resources.
Recruitment and Placement:
• Identify upcoming vacancies in coordination with client offices.
• Prepare job openings, review applications, and provide a short-list to those offices.
• Arrange and conduct interviews to select candidates.
• Review recommendation on the selection of candidate by client offices.
• Serve as ex-officio in appointment and promotion bodies, examinations boards, and prepare and presentscases to these
bodies.
• Prepare job offers for successful candidates.
• Monitor and evaluate recruitment and placement related activities of client offices, and recommend changes or correction
related to procedures to these offices.
• Supervises and monitor the work of the Human Resources Assistants in carrying out all human resources administrative
transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
Administration of Entitlements:
• Provide advice on interpretation and application of policies, regulations and rules; Review and provide advice on
exceptions to policies, regulation and rules.
• Administer and provide advice on salary and related benefits, travel, and social security entitlements.
• Determine and recommend benefits and entitlements for staff on the basis of contractual status.
• Review policies and procedures and recommends changes as required.
• Review and recommend level of remuneration for consultants.
Other Duties:
• Advise and counsel staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and
1 For eligibility and other conditions, please see the Notes at the end of this form.
2 P.315 (4-13)
entitlements.
• Assist in preparing policy papers, position papers and briefing notes on issues related to examinations and tests.
• Participate on behalf of HRMS in various meetings related to the local implementation of the United Nations' new ERP
software Umoja in the area of human resources;
• Support and coordinate the preparations for the local implementation of the United Nations' new ERP software Umoja in
the area of human resources. Liaise with other sections within UNON, with the Office for Human Resources Management in New
York and with other Nairobi-based entities including UN Habitat and UN Environment Programme on preparations in this regard.
• Participate in user testing of new ERP software related to Human Resources processes in order to identify and record
defects.
3 P.315 (4-13)
COMPETENCIES
• Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in an
organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in
work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and
assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’
point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’
needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to
keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of
products or services to client.
For Managerial Positions:
QUALIFICATIONS
Experience:
A minimum of five years of progressively responsible experience in human resources management, administration or related area.
Relevant experience in a United Nations common system organization or similar international organization is required.
Experience in the design and implementation of technology-based management systems or processes such as Enterprise Resource
Planning (ERP) system and working experience with the Integrated Management Information System (IMIS) is desirable.
Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United
Nations.
Education:
Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration,
social sciences, education, law or related area. A first-level university degree in combination with qualifying experience may be
accepted in lieu of the advanced university degree.
Languages: Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required;
knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Other Skills:
4 P.315 (4-13)
5 P.315 (4-13)
ADDITIONAL COMMENTS
Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are
expected to move periodically to new functions in their careers in accordance with established rules and procedures. This is a
temporary Job Opening. Appointment against this post is for a limited duration and does not carry any expectancy, legal or
otherwise, of renewal.
Staff members in the GS category are advised that consideration of their application for temporary vacancies at the junior P levels
may only be further considered if no suitable P staff or GtoP/YPP roster candidate can be identified.
DOCUMENTS REQUIRED:
Cover Letter
Personal History Profile (visit https://inspira.un.org to generate a PHP)
Proof of required academic credentials (for external applicants)
Employment verification letter from most recent employer (for external applicants)
Last two completed Performance Appraisal or two Reference Letters for external applicants
Other:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name:
Officer-in-Charge
Recruitment & Planning Section Email Address: recruitment@unon.org
Copy (cc): Email Address:
* Hiring Manager/Recruiter, please choose from the list of Job Networks the appropriate Job Family:
ECONOMIC AND SOCIAL DEVELOPMENT
Economic Affairs
Environment Affairs
Population Affairs
Statistics
Social Sciences
Public Administration
Programme Management
Science and Technology
Drug Control and Crime Prevention
LEGAL
Jurists
Legal Affairs
Ombudsman
MANAGEMENT AND OPERATIONS SUPPORT
Administration
Audit
Finance
Procurement
Human Resources
Medical
Production, Service & Transport
Investment Management
Management & Programme Analysis
Ethics
Engineering
Pension Management
Logistics
PUBLIC INFORMATION AND EXTERNAL RELATIONS
Public Information
Protocol
6 P.315 (4-13)
POLITICAL, PEACE AND SECURITY
Political Affairs
Humanitarian Affairs
Human Rights
Civil Affairs
Electoral Affairs
Rule of Law
CONFERENCE MANAGEMENT
Conference Services
Language
INFORMATION SYSTEMS AND COMMUNICATION
TECHNOLOGY
Information Systems and Technology
Information Management
SAFETY AND SECURITY
Security
Safety
Notes:
A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary
positions no more than one level above his or her current grade. However, a current staff member who holds an
appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and
including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member
holding a temporary appointment shall be regarded as an external candidate when applying for other positions,
and may apply for other temporary positions at any level, subject to staff rule 4.16 (b) (ii). Therefore, a staff
member holding a temporary appointment in the General Service or related categories may only apply to positions
within those categories. For full information on eligibility requirements, please refer to section 5 of
ST/AI/2010/4/Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed
that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and
higher categories with General Service staff members who have not passed the General Service to Professional
category examination other than on an exceptional basis, and requests the Secretary-General to ensure that
temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective
1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job
openings in the Professional category that have not passed the competitive examination may be selected only on an
exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could
be identified.
Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the
duty station.
While this temporary assignment may provide the successful applicant with an opportunity to gain new work
experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the
post. An external candidate selected for this position is bound by the prevailing condition of the staff selection
system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary
appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a
position authorized for one year or longer may not apply for or be reappointed to his/her current position within six
months of the end of his/her current service. This provision does not apply to staff members holding temporary
appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping
operations or special political missions.
The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive
examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as
well as the requirements of the position. The United Nations is committed to the highest standards of efficiency,
competence and integrity for all its human resources, including but not limited to respect for international human
rights and humanitarian law. Candidates may be subject to screening against these standards, including but not
limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of
international human rights law and international humanitarian law.
For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of
temporary appointments please refer to ST/AI/2010/4/Rev.1.
The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at:
http://www.un.org/hr_handbook/English .
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