Organizational background
The
World Food Programme Somalia activities include food assistance for
nutrition, livelihoods, relief and school feeding, while also supporting
humanitarian air and logistics services, food security coordination and
infrastructure rehabilitation projects.
These positions are open
to qualified Somali candidates with good knowledge of the local area for
roster purposes. Female candidates in particular, are encouraged to
apply.
Major Duties and Responsibilities:
Under the
direct supervision of the National Human Resource Officer and the overall
supervision of the Head of Area Office, the incumbent will be responsible for
the following duties:
·
Extract and input data from various sources in the
human resource database;
·
Respond to human resources queries from staff in the
unit and elsewhere in the Programme;
·
Ensure that salary, overtime, hours of work, leave
policy, entitlement, health insurance and detailed Terms of Reference are
comprehensively included within the body of all Letters of Employment offers;
·
Review supporting documentation for processing various
actions; answer a variety of enquires and provide information from office
files, databases, liaising with other offices as appropriate;
·
Verify benefit and other human resources related claims
for accuracy and conformance with personnel rules and regulations;
·
Draft routine correspondence and initiate process for
the preparation of all staff support documentation (visas, identification
cards, UN Laissez Passer, bank accounts, etc);
·
Assist supervisor(s) in monitoring the contractual
status of all staff on various appointments within the office’s mandate;
monitor within grade service increment schedules and ensure the timely
preparation and issuance of contract renewals and personnel action forms;
·
Check and maintain attendance registers, leave reports,
DSA forms and other forms and reports;
·
Check and maintain personnel files for all staff at
location, ensuring all documentation is complete; maintain and update
confidential personnel information and documents, and ensure relevant
documents are kept in their respective files;
·
Search for, retrieve, compile, assemble and archive a
variety of human resources statistical data from computer files, records,
reports or from other sources for external use;
·
Collect and maintain information on commercial, private
and inter agency training schedules and institutions;
·
Assist in the preparation of administrative reports;
draft routine correspondence; arrange for briefings and debriefings and take
notes at meetings;
·
Ensure that UNDP and WFP issued human resource and
personnel policy manuals, rules, regulations, guidelines, and circulars, are
updated and filed regularly;
·
Perform other related duties as required.
Minimum Qualifications:
Education: Secondary school education. Training in administrative field
supplemented by commercial or related courses is desirable.
Experience: At least four years of
progressively responsible support or secretarial work experience including at
least two years in the field of human resources or other related field and at
least one year at the G4 level or equivalent.
Language: Fluency in both oral
and written communication in English and Somali language is a requirement.
Knowledge: Experience utilising computers, including word processing,
spreadsheet and other standard WFP software packages and systems. General
knowledge of UN system policies, rules, regulations and procedures governing
human resources administration.
Interested and
qualified candidates are requested to submit online applications according to
the following procedures:
·
Step 1: Create your
online CV.
·
Step 2: Click on
“Description” to read the position requirements and “Apply” to submit your
application.
·
NOTE: You must
complete Step 2 in order for your application to be considered for this
vacancy.
·
Applications
that do not meet the above requirements will be disregarded.
·
Only
shortlisted candidates will be contacted.
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