Head of Support Services, the Financial Management Officer is responsible for efficient
financial resources management and the provision of accurate, thoroughly
researched and documented financial information, effective delivery of
financial services, transparent utilization of financial resources and
management of the Operational Hub’s Finance Unit. He/she analyzes and interprets the financial
rules and regulations and provides solutions to a wide spectrum of complex
financial issues. The Financial Management Officer
promotes a client-oriented approach consistent with UNOPS rules and
regulations.
The Financial Management Officer supervises
support staff of the Finance Unit and works in close collaboration with the
Programme, Support Services, and project teams in the Operational Hub, UNOPS HQ
staff and Government officials ensuring successful delivery of financial
services.
In accordance with
UNOPS policies, procedures and practices, the Financial
Management Officer's duties
include:
1. Ensure effective
and accurate financial resources management and oversight, focusing on achievement of the following results:
* Elaboration of proposals for planning of
financial resources of the Operational Hub, continuous analysis and monitoring
of the financial situation and presentation of forecasts for development and
management projects; provision of high-quality
professional advice to the Operational Hub’s
management
* Proper planning,
expenditure tracking and audit of financial resources, in accordance with UNOPS
financial rules and regulations.
* Organization and
oversight of the Operational Hub’s cash management processes, including
liquidity management, recommendation of imprest level, risk assessment, bank
relationship management, timely accounting and reconciliation of all
transactions, security for cash assets on site.
* Monitoring of
financial exception reports for unusual activities, transactions and
investigation of anomalies or unusual transactions. Provision of information to
supervisors and other UNOPS staff at HQ on the results of the investigation
when satisfactory answers are not obtained.
* Identification of problems in financial and
administrative areas, suggesting alternative solutions to resolve issues in
compliance with broader UNOPS policies, rules and procedures.
2. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:
* Full compliance of
financial activities, financial recording/reporting system and audit follow up
with UNOPS rules, regulations, policies and strategies; implementation of
effective internal control, proper design and functioning of the financial
resources management system.
* Elaboration/establishment
of internal standard operating procedures and control of the workflows in the
Finance Unit.
* Elaboration and
implementation of cost-saving and reduction strategies.
* Up-to-date on policy developments on
UNOPS financial management issues.
3. Support timely budget preparation and effective monitoring and control, focusing on achievement of the following results:
* Provides direct support to the Programme Management Office (PMO)
during the development and implementation of project acquisition. Guides PMO in ensuring that financial
aspects of new business sought can be efficiently implemented by UNOPS and
that the financial components of the project proposals are in line with
the corporate UNOPS policies specifically the client pricing policy.
* Works closely with the Regional Office in ensuring that new
projects are established with sound financial and budgetary baselines,
ensuring that such baseline contribute to the effective monitoring and
financial performance of new projects.
* Coordination with the Project Managers to ensure compliance with
UNOPS financial rules and regulations, financial policies and procedures
and that project budgets and revisions are prepared in accordance with
established procedures and budgetary guidelines of the funding agency; ensure
that project budget rephasings are processed accurately and in a timely
manner.
* Identification of administrative budgetary requirements; provision
of guidance on guidelines for budget preparation, the format to be used in
reflecting budget proposals and the procedures for submission to
facilitate consolidation at the global level.
* Review, analysis and revision of data with respect to
the finalization of cost estimates and budget proposals, in terms of staff
and non-staff requirements submitted by project managers; review of budget
proposals for reasonableness, consistency with the organizational goals
and priorities.
* Collaboration in the improvement of the UNOPS Project Budget
formulation system, with the cooperation of the Information Technology
group, ensuring relevance of system at all times by updating and proposing
change to facilitate financial management of project
4. Ensures proper Operational Hub cash management and treasury
functions, focusing on
achievement of the following results:
* Timely review of cash
position for local accounts to ensure sufficient funds on hand for
disbursements; identification and recording of receipts for income application.
* Daily review of
zero-balance account bank statements in ATLAS to monitor imprest level;
identification and recording of contributions.
* Establishment
of efficient local banking arrangements and compliance with local financial and
banking regulations
* Discussion and communication with the Project Managers on the
savings or potential concerns that may require further review.
* Analysis of trends and forecasting of income from projects and
other sources.
5. Ensures proper control of Operational Hub accounts and
payments, focusing on achievement of the following results:
* Analysis and elaboration
of proposals for the internal expenditures’ control system which ensures that
vouchers processed are matched and completed, transactions are correctly
recorded and posted in ATLAS; payrolls are duly prepared; monthly payment orders (MPOs), travel claims and other entitlements
are duly processed.
* Quality control of the account by performing
ongoing review, analysis and reconciliation of accounts. Investigation of
discrepancies and initiation of timely corrective actions on unposted
vouchers, including the vouchers with budget check errors, match exceptions,
unapproved vouchers. Timely
response to HQ requests to resolve financial data issues.
* Control of the
Accounts Receivables for UNOPS projects and follow up with partners on
contributions, maintenance of the General Ledger.
* Ensuring proper maintenance of the project financial accounts;
preparation of financial records, statements and reports as required or
approval of the work of subordinates; coordination of field replies to internal
and external audit queries;
* Ensuring proper receipt, management, safeguarding and disbursement of
payments handled by the project; review, modification, initiation and
implementation of internal control procedures in coordination with Headquarters;
* Proper control of the supporting documents for
payments; preparation of all types of vouchers; Pay Cycle and payments
execution.
* Ensuring proper maintenance of the Accounts
Receivables for UNOPS projects and follow-up with partners on contributions,
deposits
6. Provides
support to knowledge building and knowledge sharing,
focusing on achievement of the following results:
* Organization
and conduct of training for the operations/ projects staff on Finance.
* Synthesis of lessons
learned and best practices in Finance.
* Sound
contributions to knowledge networks and communities of practice.
* Provide
technical guidance and on the job training to ensure work standards are
achieved, both in terms of quantity/quality of input/output processed
Competencies
* Promotes
a knowledge sharing and learning culture in the office
* Actively
works towards continuing personal learning and development in one or more
Practice Areas, acts on learning plan and applies newly acquired skills
* Ability
to provide analytic inputs to strategic planning, results-based management
and reporting
* Ability
to make the analysis of requirements and parameters provided in support of
financial processes in the Regional Office or Operations/Project Centre
* Ability
to formulate and manage budgets, contributions and investments, and transactions;
conduct financial analysis, reporting and cost recovery
* Ability
to successfully lead the Finance Team
* Excellent
IT skills, knowledge of Atlas
* Ability
to implement new systems and affect staff behavioral/ attitudinal change
* Builds
strong relationships with clients, focuses on impact and result for the client
and responds positively to feedback
* Consistently
approaches work with energy and a positive, constructive attitude
* Keen
sense of ethics and integrity in dealing with clients and service providers and
demonstrated ability to develop and maintain effective work relationships with
counterparts and clients
* Demonstrates
openness to change and ability to manage complexities
* Strong
communications skills and ability to work in a team to achieve organizational
goals;
* Good
analytical skills; resourcefulness, initiative, maturity of judgment;
* Willingness
to take on added responsibility and to build team morale and consensus;
* Strong
organizational skills, and an ability to multi-task and prioritize work
schedules.
Education/Experience/Language requirements
* Master’s Degree in Accounting, Business Administration, Financial Management, Finance or related field. A First Level University Degree with additional 2 years extensive experience in accounting, auditing, budget or finance may be accepted in lieu of the Master’s Degree requirement
* Certified Public Accountant or equivalent professional qualification an asset
* Membership from a recognized professional accountancy body advantageous
* Minimum 5 years of progressively responsible professional accounting experience with responsibility for project accounting and preparation of financial statements in a computerized environment
* Practical experience with UN financial management procedures, with special emphasis on finance, accounting, disbursing, reporting and other financial controls based on established procedures, including holding the Office's imprest account
* Good knowledge of UNOPS (or UN/UNDP) financial regulations and rules; with special emphasis on application of IPSAS to financial reporting
* Working knowledge of PeopleSoft ATLAS or familiarity with any Enterprise Resource Planning Financial application is an asset
* Solid computer skills, including proficiency in word processing and spreadsheets and experience with MS Office 2010 and/or newer versions.
* Proficiency in written and spoken English.
Additional Considerations
* Please note that the closing date is midnight Copenhagen time (CET)
* Applications received after the closing date will not be considered.
* Only those candidates that are short-listed for interviews will be notified.
* Qualified female candidates are strongly encouraged to apply.
* For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
* The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
How to apply: read the vacancy details shown aboveif you feel that this vacancy is suitable for you read the full details by clicking "View Full Details" buttonfollow the instructions shown in that new pagePlease note that each vacancy has its own eligibility requirements and method to apply.View the original article here
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