Project Assistant, Procurement Systems and Analytics

The Project Assistant will be responsible for assisting the Team
manager and Project Manager with project management and project administration
support functions, including, but not limited to, the following:

* Project Administration support
tasks

* Set-up projects in MS Projects
and ATLAS (UNOPS ERP system) etc.

* Project Accounting tasks

* Timesheet approvals from Third
party resource usage

* Facilitate necessary
adjustments to the project plan, budget, etc.

* Support project managers on the
drafting of correspondence, presentations and/or reports as required

* Above tasks in close cooperation
with other units within UNOPS, taking the lead where required to secure timely
execution.

* Project Management support
tasks

* Develop templates and examples
for critical documents that facilitate defining project, tracking execution and
informing stakeholders

* Work with project teams to
bring about planned and effective project results

* Coordinate for Project Team
and/or Vendor meetings

* Facilitate project related
document archiving

* Assist Project Manager and
Project Team with document distribution, scanning, copying, etc.

* Assist the Team Manager and the
Deputy Director, Procurement Operations

* Liaise with key stakeholders
within SPPG and UNOPS, ensuring proper information and communications are
provided concerning ongoing initiatives and projects

* Prepare correspondence,
presentations and/or reports as required

* Follow-up on correspondence and
outstanding requests for resolution

* Other administrative duties
related to the work programme of the Procurement Operations Unit.

The Project Assistant is responsible for assisting
in ensuring that projects follows policies, administrative instructions, plans
and procedures of UNOPS.

Competencies

Ability to Multi-task and handle different
projects

Strong organizational skills

Advanced experience with Microsoft Outlook,
Word, Excel and PowerPoint

Articulate oral and written communicator

Professional demeanor with strong
interpersonal skills

Professionalism, integrity and commitment
to project demands;

Accountability;

Planning and Organizing;

Team player;

Promote a knowledge sharing and learning
culture in the office;

Actively work towards continuing personal
learning and development;

Goal oriented and self-driven.

Education/Experience/Language requirements

Education

High school degree is required.

Bachelor’s degree or equivalent is. desirable.

Master's degree or equivalent is desirable.

A Prince 2 certification end experience (or
equivalent e. g. IPMA) is desirable.

Experience

At least 3 years of relevant experience supporting
programme management or project management. Experience in the field of Procurement
related Project Management is desirable.

Experience with MS Projects is desirable.

Language

Fluency in English is a requirement.

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