Accounting Assistant, Controller's and Financial Services Division

The Accounting Assistant will assist with the accounting and reporting for hosted entities. The position will also act as back up for the Accounting Assistant - Supplementary Funds. The role criticality of the role lies in the financial and reputational risk to the organization for wrong or inaccurate accounting and reporting in the accounting services rendered to hosted entities; including the accuracy of accounting and donor reports for supplementary funds which are guided by contributions agreements with donors.

4. Duties and Responsibilities:

Prepares and plays a key role in the finalisation of periodic and Annual Financial Statements of IFAD and the Hosted Entities and other non IFAD funds.
Review and ensures consistency, integrity, reliability and completeness of all financial data relating to Hosted Entities and other non IFAD funds.
Monitors commitment and budget levels and allocates the budget for IFAD Hosted and non-IFAD funds to ensure adherence to IFAD's legal framework, financial rules and regulations, and the relevant signed agreements.
Undertakes regular/periodic reviews of inter-fund accounts and all related balances confirming regular and timely transfers of funds as appropriate to ensure records are kept up to date throughout the year.
On a monthly and quarterly basis, performs review and reconciliations of accounts, revenue recognition and other regular accounting activities.
Produces Donor reports and coordinates with the Accounting Officer in the preparation of quarterly Managerial Reports and other reports, as needed; ensuring accuracy of data and reconciliation of the appropriate accounts, as well as a comparative analysis with the related budget.
Responds to internal and external audit queries regarding accounting, budget allocation and monitoring relating to IFAD hosted entities hosted entities accounting and budget allocation and monitoring.
Provides proactive advice to develop related systems, procedures and processes to ensure efficiency and effectiveness in accounting and reporting in line with donor reporting requirements.
Acts as a back-up in the Supplementary Funds area (including APOs and Complimentary Contributions).
Performs other related duties as may be assigned.

5. Education and experience:

Minimum secondary school education; A diploma in finance, or accounting; or level 1 of the CPA (K) will be an asset.
4 years of progressive hands on experience handling book keeping, accounting, reconciliations, analysis of balances and preparation of reports. Demonstration of understanding of basic accounting principles will be expected.

6. Languages and other skills:

Full command of English language. Strong writing and speaking skills.
Full proficiency in MS Office applications (Excel, Word).
Prior hands-on-experience using other accounting applications.
A pass in the keyboard test in English at 35 wpm is essential.

7. Technical/Functional Competencies:

Numeracy: Sound numeracy skills involving ability to handle large volumes of figures and analysis thereof.
Communication: Ability to communicate effectively with internal stakeholders as well as with external stakeholders.
Multi-tasking: Ability to handle multiple tasks as the role is process and volume driven.
Computer skills: Ability to use basic office applications such as Microsoft office including payments processing modules (Accounts Payable) of an ERP system such as Oracle PeopleSoft.
Attention to detail: Ability to demonstrate attention to detail as the role requires careful validation and analysis of huge volumes of numerical data.

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